1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Update Steve Dierker Associate Laboratory Director...

1 BROOKHAVEN SCIENCE ASSOCIATES

NSLS-II Project Update

Steve DierkerAssociate Laboratory Director for Light Sources, NSLS-II Project Director

Experimental Facilities Advisory CommitteeApril 23, 2009


CD-3 Approval

• Independent Project Review - Sep 30-Oct 2, 2008• 3 recommendations:

– Include all three bypass corridors where long beamlines may be sited– Implement a Lessons Learned program– Approve CD-3

• External Independent Review (OECM) - Oct 20-24, 2008• 7 major findings

– Implement an alternative tailored approach to CD-3 for technical baseline– Rest are clean-ups of details in cost and schedule– All have been closed

• ESAAB meeting held Tuesday, Nov 18• CD-3 Approved on January 9 by DOE Deputy Secretary

• Approval to start construction


Key Project MilestonesAug 2005 CD-0, Approve Mission Need (Complete)Jul 2007 CD-1, Approve Alternative Selection and Cost Range (Complete)

Jan 2008 CD-2, Approve Performance Baseline (Complete)Jan 2009 CD-3, Approve Start of Construction (Complete)Feb 2009 Contract Award for Ring Building (Complete)Aug 2009 Contract Award for Storage Ring MagnetsMar 2010 Contract Award for Booster SystemFeb 2011 1st Pentant Ring Building Beneficial Occupancy; Begin Accelerator InstallationFeb 2012 Beneficial Occupancy of Experimental FloorOct 2013 Start Accelerator Commissioning Jun 2014 Early Project Completion; Ring Available to BeamlinesJun 2015 CD-4, Approve Start of Operations


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Project Funding

OLD NEW

• FY09 Omnibus Bill passed on March 12 included $103M funding for NSLS-II• Stimulus bill provided $150M additional funding allocation for NSLS-II project:

TPC remains same ($912M) but profile changed• Accelerates Ring Building, Chilled Water, Electrical Substation, Unit Substations, LOBs• Front loaded profile: exactly what we need


Cost & Schedule Performance

• Overall, on budget and on schedule• Cumulative SPI = 0.98, CPI = 1.05

• Closely watching schedule performance and variance analysis• Formulating and reviewing possible mitigation plans

Scheduled Work: 12.3%Performed Work: 12.0%Actual Cost : 11.3%


NSLS-II Management Team

Ferdinand WillekeAccelerator Division

Qun ShenExperimental Facilities Division

Martin FallierConventional Facilities Division

Diane HattonProject Support Division

Steven DierkerAssociate Lab Director for Light Sources

Project DirectorJames Yeck

Assistant Project Director for Conventional Construction

Aesook ByonDeputy Project Director

Satoshi OzakiSenior Project Advisor

Wayne HendricksonAssociate Project Director

for Life Sciences


NSLS-II Director for Life Sciences• Wayne Hendrickson

• Associate Director for Life Sciences, NSLS-II• University Professor, Columbia University• Investigator, Howard Hughes Medical Institute• Professional Background:

– Spokesperson for X4A/X4C PRT at NSLS (1987-present)– BSA Science and Technology Steering Committee (2001-2008)– NSLS-II Project Advisory Committee (2006-2008)

• Responsible for developing & establishing NSLS-II Life Sciences program– Development of strategic plans for the use of NSLS-II in life sciences research– Coordination with the life sciences community and representation of needs– Coordination with potential funding agencies– Representation of needs of life sciences in the design and construction of NSLS-II– Development, construction and operation of life science facilities at NSLS-II, including beamlines

• Lisa Miller• Deputy Associate Director for Life Sciences, NSLS-II• Division Head for Life and Environmental Sciences, NSLS


NSLS-II Project Organization


High Level NSLS-II Project Organization


Progress on NSLS-II Staffing

• 27 Open Requisitions with 8 offers in process• Total hires now at 183

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Project Management Accelerator Systems Experimental Facilities Conventional Facilities

20 Staff at 9/06

80 Staff at 9/07

139 Staff at 9/08

• Human Resources is now supporting both NSLS and NSLS-II– Better service and enhanced recruiting for both Light Sources Directorate Organizations– Helps with Transition Efforts


Great Progress

Light Sources Directorate Picnic


Aerial View

NSLS

CFN

NSLS-II


Conventional Facilities Progress

•Ring building bid package released to industry on Oct 1, 2008•General Contractor bids received December 5•Torcon, Inc has been selected as the General Contractor for the

Ring Building construction• Price consistent with baseline - enables retirement of significant risk

•Site Preparation completed•Developing plans for ground breaking ceremony in May•Advancing LOB design & construction schedule

Contract Signing – February 18, 2009


Advancing LOB Design • Design paused after only conceptual design phase• Ring Building Contractor has indicated ideal time for LOB start would be mid

FY10 from standpoint of constructability as well as efficiency• Advancing LOB design and construction

• To improve constructability and efficiency• To capitalize on current market conditions• To fulfill (comply) ARRA justification (requirement)• To minimize risks and challenges during commissioning & early operations of

accelerator and beamlines

Accelerated Schedule

Contract Award

Construction

Current Baseline

2009 2010 2011 2012 2013Design

10/112/10

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Accelerator Systems Progress

Magnet Measurements at BNL

• Storage Ring• All prototype magnets delivered to BNL

• measurements completed & met performance spec• Magnet RFP about to be released ; contract award by mid-August• Support Systems, girder positioning tests completed successfully• Vacuum 2nd dipole vacuum chamber prototype successfully bent

• Electrical Systems• Main circuit schematics completed and component tests under

preparation• Instrumentation

• Prototype of High Stability BPM stand assembled • BPM Electronics & BPM cables detailed requirements & controls

interface developed• Insertion Devices

• Development of Bldg 832 for ID-Lab laboratory underway• Technical documentation for damping wiggler design contract

prepared• Simulations of the NSLS-II Elliptically Polarized Undulator (EPU) Environmental Room for

Magnet Alignment on Girders


Reviews & Advisory Committees

• GAO (Government Accountability Office) Audit• Site visit Apr 14-17: requested by Congress to examine DOE’s cost

estimating techniques/methodologies.• DOE reviews in 2009:

• Mini-review on June 9-11: focus on Accelerator Systems and Experimental Facilities

• Full review in Sep-Oct: focus on Conventional Facilities• Advisory Committee Meetings:

• CFAC: March 10-11• ASAC: March 26-27• EFAC: April 23-24• PAC: Summer date being finalized


Light Sources Directorate Strategic Planning

• High Level Long Term Vision for Light Sources Directorate• Operate a world leading synchrotron with excellent reliability, a thriving user

program, and outstanding scientific productivity and impact, and be recognized as a leader in developing new techniques and applications of synchrotron radiation

• Achieving this requires:• Delivering NSLS-II on-time and on-budget fully mission capable• Continuing excellent operation of NSLS until NSLS-II operations• Establishing outstanding NSLS-II operations


Working to improve

Light Sources Directorate

NSLS Operations

NSLS-II Project

NSLS-II Operations

Working to better define

Very well developed

Working to improve


Expected Funding Profile for Light Sources Directorate

Note: NSLS and NSLS-II Operations & MIE funding are not part of TPCDoes not include potential NSLS-II WFO funding (e.g, NIH)

NSLS-IITEC = $791MTPC = $912M0

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Notional Staffing Profile forLight Sources Directorate

Note: Does not include staffing required for NSLS-II MIE projects or WFO Projects (e.g., NIH)


Light Sources Directorate Facilities

NSLS-IIBldg No Sq Ft745 504,000817 11,600830M 4,100 832 6,900 902/905 11,300945 3,900820 1,100703 9,900Trailer 700Total: 553,500

NSLSBldg No Sq Ft725 155,200726 3,300727 3,900728 2,500729 7,100751 700820 6,600535 16,300Trailers 1,100Total: 195,600

Total Directorate749,100 square feet

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The Future will look very different from today

There has been tremendous growth and changewithin the Light Sources Directorate,

and more is coming….

FY05 FY165x growth in funding ~$40M/yr >$200M/yr3x growth in staffing ~175 >5004x growth in facilities ~195,000 sf ~750,000 sf50% increase in users/yr ~2300/yr ~3500/yr10,000x increase in x-ray brightness


Light Sources Directorate Issues• Safety• Organization• Staffing• Space• Funding (Project, Facility, MIE, Early Ops, NIH, etc)• Schedule• Communications• Stakeholder issues (Advisory Committees, User Groups, etc)• Scientific Strategic Plan• Commissioning and Build-out of NSLS-II• Decommissioning and reuse of NSLS• Scientific and technical risks• Managing growth and change• Productivity• Becoming “best in class” in future NSLS-II operations• other….


Planning Considerations

• NSLS-II still has significant uncertainties and risks• However, with CD-3 approval, we have sufficient confidence in future

developments to justify more detailed planning for the future• DOE will begin formulating the FY12 budget in FY10 (~ one year from

now) and we expect this to be the beginning of NSLS-II early operations funding and MIE funding

• We want to develop more detailed plans during FY09 to better inform DOE in its budget development

• There is also a need to develop more detailed plans for how a number of issues will be managed

• It is essential that the management team within the Light Sources Directorate work together to coordinate activities, identify issues, develop solutions, and collectively implement them


Light Sources Directorate Strategic Planning•Management retreats to bring together senior NSLS-II and NSLS

management to discuss strategic planning from now through to NSLS-II operations

• 20 Senior Managers from NSLS-II and NSLS•Objectives of first retreat – Feb 12, 13

• Develop a better dialogue and broader understanding of the responsibilities, constraints, & goals of the Light Sources Directorate, at the directorate, organizational, & functional levels

• Identify concerns, issues, & areas that need further study•Objectives of second retreat – Mar 12, 13

• Develop a better understanding of the potential barriers to achieving our goals and identification of critical actions needed to mitigate risks

• Provide input for development of a Light Sources Directorate Strategic Plan– Mission, Vision, Values, High Level Goals & Strategies, Strategic Focus Areas

• Develop a framework and schedule for moving forward


Next Steps• Working group (Dierker, Byon, Kao, Hatton, Terrano) is developing a draft plan

based on retreat input & iterating with larger group to refine• The plan will then be shared with our other stakeholders for input• The plan will be revised in light of that feedback and then adopted• We are working to achieve an internally agreed upon plan by early summer and

a final plan that incorporates external input by end of summer• We expect that the plan will call for creation of task forces to further develop

selected strategic focus areas• It is a large amount of work to prepare a quality document• This process is underway, and we will reach out to the appropriate

communities, be forward looking, and obtain buy-in from all stakeholders as we proceed

• Light Sources Directorate strategic planning is a major activity in FY09


Charge to EFACWith R&D and beamline design activities being developed and significant progress being made, completing the conceptual designs for all six project beamlines by end of FY09 is now the focus of the NSLS-II Experimental Facilities. Therefore, at this EFAC meeting, the Committee is asked to focus on reviewing recent progress in Experimental Facilities R&D and in beamline conceptual designs.

Specifically, the Committee is asked to: •Review the 1 nm Optics R&D program, including the plan forward in optics fabrication and system designs•Review the 0.1 meV optics R&D program, including the plan forward in optics fabrication and system designs•Review the NSLS-II plan for mirror metrology and mirror development•Review the beamline conceptual design progress for all six project beamlines and provide feedback•Review the space allocation plan in Laboratory and Office Buildings (LOBs)

1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Update Steve Dierker Associate Laboratory Director...

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