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Award of Bid #Y9-732-SBAward of Bid #Y9-732-SBBarnett Park GymnasiumBarnett Park Gymnasium

County AdministrationCounty AdministrationJune 9, 2009

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Project BackgroundProject Background

• Construction of Gymnasium @ Barnett ParkConstruction of Gymnasium @ Barnett Park– One College Size Hardwood CourtOne College Size Hardwood Court– Two High School Size Hardwood CourtsTwo High School Size Hardwood Courts– Retractable BleachersRetractable Bleachers– Six Retractable GoalsSix Retractable Goals– Support Rooms: restrooms, concession, office, Support Rooms: restrooms, concession, office,

storage, lobby, mechanical and electricalstorage, lobby, mechanical and electrical– Site work, hardscape, landscape, exterior Site work, hardscape, landscape, exterior

painting, and utilities connectionspainting, and utilities connections

• Project Estimate: $3,400,000 Project Estimate: $3,400,000

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Barnett Park GymnasiumBarnett Park GymnasiumBid TabulationBid Tabulation

*Sixteen (16) bids were received*Sixteen (16) bids were received

Bidder NameBidder Name Bid Total ($)Bid Total ($) LocationLocation

Bradanna, Inc. 2,002,926 Collier Co.

Gates Butz Const. 2,104,030 Collier Co.

Pat Cook Const. 2,161,000 Manatee Co.

R. D. Michaels, Inc. 2,183,000 Orange Co.

R. D. Michaels’ bid is within 9% of the low bidR. D. Michaels’ bid is within 9% of the low bid

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Orange County Orange County Procurement OrdinanceProcurement OrdinanceReciprocal Bid PreferenceReciprocal Bid Preference

In the event the lowest responsive and responsible bid In the event the lowest responsive and responsible bid submitted in response to any Invitation for Bids is by a submitted in response to any Invitation for Bids is by a bidder whose principal place of business is in a County bidder whose principal place of business is in a County other than Orange County, and such County grants a bid other than Orange County, and such County grants a bid preference for purchases to a bidder whose principal place preference for purchases to a bidder whose principal place of business is in such County, then Orange County may of business is in such County, then Orange County may award a preference to the (next) lowest responsive and award a preference to the (next) lowest responsive and responsible bidder having a principal place of business responsible bidder having a principal place of business within Orange County Florida. Such preference shall be within Orange County Florida. Such preference shall be equal to the preference granted by the County in which the equal to the preference granted by the County in which the lowest responsive and responsible bidder has its principal lowest responsive and responsible bidder has its principal place of business.place of business.

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Collier County Collier County Purchasing OrdinancePurchasing Ordinance

Bid PreferenceBid Preference

When a qualified and responsive non-local When a qualified and responsive non-local business submits the lowest price bid, and business submits the lowest price bid, and the bid submitted by one or more qualified the bid submitted by one or more qualified and responsive local businesses is within and responsive local businesses is within ten percent of the price submitted by the ten percent of the price submitted by the non-local business, then the lowest local non-local business, then the lowest local bidder shall have the opportunity to submit bidder shall have the opportunity to submit an offer to match the price offered by the an offer to match the price offered by the overall lowest qualified and responsive overall lowest qualified and responsive bidder.bidder.

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Collier County Collier County Purchasing OrdinancePurchasing Ordinance

• The local bidder must submit the offer within The local bidder must submit the offer within five (5) days of notification by the Purchasing five (5) days of notification by the Purchasing DepartmentDepartment

• If the offer matches the lowest non-local If the offer matches the lowest non-local bidder, then award shall be made to the local bidder, then award shall be made to the local bidder. bidder.

• If the local bidder declines or is unable to If the local bidder declines or is unable to match the lowest non-local bid, award shall match the lowest non-local bid, award shall be made to the lowest overall qualified and be made to the lowest overall qualified and responsive bidder.responsive bidder.

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Board OptionsBoard Options

• Option 1 - Award to Lowest BidderOption 1 - Award to Lowest Bidder• Option 2 - Allow the lowest bidder within Option 2 - Allow the lowest bidder within

Orange County to match the lowest bid from Orange County to match the lowest bid from the non-Orange County Bidderthe non-Orange County Bidder– Such match must occur within five (5) days of Such match must occur within five (5) days of

notification by the Purchasing and Contracts notification by the Purchasing and Contracts Department Department

– Should the bidder within Orange County be Should the bidder within Orange County be unable or unwilling to match the lowest bid, unable or unwilling to match the lowest bid, request the Board to award to the lowest bidderrequest the Board to award to the lowest bidder

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Staff RecommendationStaff Recommendation

• Option 2 - Allow the lowest bidder Option 2 - Allow the lowest bidder within Orange County to match the within Orange County to match the lowest bid from the non-Orange County lowest bid from the non-Orange County BidderBidder– Such match must occur within five (5) Such match must occur within five (5)

days of notification by the Purchasing and days of notification by the Purchasing and Contracts Department Contracts Department

– Should the bidder within Orange County Should the bidder within Orange County be unable or unwilling to match the lowest be unable or unwilling to match the lowest bid, request the Board to award to the bid, request the Board to award to the lowest bidderlowest bidder