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Agenda

FY2013-FY2014 CoC Program NOFA Changes and Highlights

LeverageScoring and RankingGrievance ProcedureReview Attachments and FormsApplication Submission

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Changes and Highlights for FY2013- FY 2014 CoC Program

Competition

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For FY2013 CoC Competition, NO application fees will be collected!!!

There will be NO paper application submission!!!!

HEADLINE NEWS

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The FY2013-FY2014 CoC Program Competition is operating under CoC Program interim rule.

The NOFA applies to both FY2013 and FY 2014

Four categories for funding◦Renewals, new projects through reallocation,

CoC planning, and UFA

Continuum of Care Program

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5 Program Components1. Permanent Housing

Permanent Supportive Housing Rapid Re-Housing

2. Transitional Housing3. Social Services Only4. HMIS and 5. Homeless Prevention (in limited cases)

CoC Program Components

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Data Import: Project Applicants will not be able to import data from last year’s Project Application.

eSNAPS will be used for CoC program application submission. Time stamp must be at or before 3:00:00 pm (CST) on January 3rd, 2014 to be considered for competition.

Certifying documents are to be submitted via email and scan to thuynh@homelesshouston.org by 3:00:00 pm (CST) on January 3rd, 2014 to be considered for competition.

New in eSnaps in FY2013

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Ending Chronic Homelessness◦Increasing beds◦Targeting PSH turnover◦Housing First

“…a model of housing assistance that is offered without preconditions (such as sobriety or a minimum income threshold) or service participation requirements…” (FY2013-FY2014 CoC Program NOFA)

Ending Family Homelessness◦Rapid Re-Housing for households with children

who are exiting streets or emergency shelters

HUD Priorities

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• Strategic Resource Allocation• “Each CoC must comprehensively review all

existing projects within its geographic area, using CoC-approved scoring criteria and selection priorities, to determine the extent to which each project is still necessary and addresses the listed policy priorities…Funds for projects that are determined to be underperforming, obsolete, or ineffective should be reallocated to new projects that are based on proven or promising models.” (FY2013-FY2014 CoC Program NOFA)

HUD Priorities

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Removing Barriers◦Coordinated Access System Required◦Transitional Housing Review◦ “HUD is strongly encouraging CoC’s and

recipients to carefully review the transitional housing models within the geographic area for cost-effectiveness, performance, and for the number and type of criteria used to determine eligibility for the program and determine if rapid re-housing may be a better model for the CoC’s geographic area.” (FY2013-FY2014 CoC Program NOFA)

◦Prioritizing Households Most in Need

HUD Priorities

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Maximizing the use of Mainstream Resources◦ “HUD strongly encourages CoC’s and

project applicants to ensure that they are maximizing the use of all mainstream services available. While the CoC Program interim rule allows for the payment of certain supportive services costs and SSO projects, it is more efficient for CoC’s to use mainstream resources where possible and use HUD funds for housing-related costs.” (FY2013-FY2014 CoC Program NOFA)

HUD Priorities

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Building Partnerships◦PHA partnerships◦Philanthropy

HUD Priorities

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Other Priority Populations◦Re-allocated funding only available for chronic

populations (PSH) and/or homeless households with children residing on streets or in emergency shelters (RRH)

◦Veterans “CoC Program funded projects should… prioritize veterans

who are ineligible for VA services and their families…” (FY2013-FY2014 CoC Program NOFA)

◦Homeless Youth “CoC’s should be able to identify and describe the needs

of homeless youth within the geographic area…” (FY2013-FY2014 CoC Program NOFA)

HUD Priorities

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80% of PH residents remain in PH80% of those exiting from TH exit to PH20% of all participants have employment

income54% of all participants have non-

employment income56% of all participants obtain mainstream

benefits

HUD Performance Thresholds

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Percentage turnover in PSH units that will be dedicated to Chronics upon vacancy

Percentage of households with children served with RRH that came from unsheltered location

HUD Performance Thresholds

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CoC Application Scoring

Section Score Subtotal

CoC Strategic Planning and Performance 69

Coordination of Housing and Services 28

Recipient Performance 15

CoC Structure and Governance 13

Leveraging Mainstream Programs 5

HMIS 11

Point-in-Time Count 9

Bonus Points 6

Total 150

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Ending Chronic Homelessness ◦Prioritize turnover of dedicated units to CH• Housing Stability• 80% remained in PH or exited from TH into PH• At least 75% of PSH applicants indicate that they will

use Housing First• Jobs and Income Growth• 20% or more of participants had employment income• 54% or more of participants have non-employment

income• 56% or more of participants obtain mainstream

benefits

CoC Scoring

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CoC meetings ◦CoC members attend regularly held meetings

(see master calendar)◦Provider Input Forums◦HMIS Forums◦Consumer Input Forums◦CoC Steering Committee Public Meetings

Leveraging (see next section)

CoC Scoring

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Leverage Requirements

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200% leverage goal for each project

Must have 100% participation from every project

Must have leverage commitments signed and on file on letterhead of leveraged agency

Leverage

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CDBGFood Services - Food BankMental Health Services - MHMRAMedical Services-Harris HealthDSHSMatchCommunity VoicemailVolunteers HoursEmployment ServicesBehavioral Health ServicesSubstance Abuse Services

Sources of Leverage

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Scoring and Ranking

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Scoring of renewal projects was completed in September 2013

Scoring tool was developed by a community workgroup with HUD TA, disseminated for public comments, and approved by the CoC Steering Committee

Scoring

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All projects approved by the CoC must be ranked as Tier 1 or Tier 2

Indicate to HUD which projects are prioritized for funding in the event that the national total annual renewal demand exceeds the $1.7 billion available through this NOFA

Ranking

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Funding will only be available for projects ranked in Tier 1

CoCs that receive a higher score have a better chance of being awarded projects ranked in Tier 2, depending on the availability of carryover or recaptured funds

Ranking

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Financial Threshold

Tier 1 - Equal to the CoC’s Annual Renewal Demand (ARD) approved in the Registration process, less 5 percent.

Tier 2 - the amount remaining in ARD plus the approved amounts for CoC Planning and UFA Costs

Ranking

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All projects will be included on the CoC’s Priority Listings in e-snaps

HUD will select all projects in Tier 1 before selecting any projects in Tier 2 until no additional funds are available.

This means that lower ranked projects may be selected for funding above higher ranked projects.

Ranking

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HUD intends to announce conditional funding for Tier 1 renewal projects within 45 days of the application deadline of the CoC Program Competition.

HUD will announce any additional Conditional Awards (new projects and Tier 2 renewals) after scoring is complete, depending on availability of funding.

Ranking

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Grievance Procedure

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Grievances may be filed for the following concerns:◦ Improper application of rules, regulations and procedures

concerning participation in the Consolidated Grant application process;

◦ Improper interpretation of rules, regulations and procedures concerning participation in the Consolidated Grant application process;

◦ Disparity in the application of rules, regulations and procedures regarding participation in the Consolidated Grant application process;

◦ Violation of rules, regulations or procedures concerning participation in the Consolidated Grant application process;

◦ The score assigned by the Renewal Scoring Tool or Ranking and Prioritization Policy.

Grievance Procedure

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Deadline to submit grievances is January 13, 2014

Grievance procedure, as approved by the CoC Steering Committee, is located at:

http://www.homelesshouston.org/continuum-of-care/funding/coc-nofa/

• Please contact Eva Thibaudeau for any grievance questions.

Grievance Procedure

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Application Packet Review

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Application Submission

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Applicants who submit prior to 5:00:00 pm (CST) on December 20, 2013 will be eligible for entry into a drawing for a free lunch for all applicants who work for the project at a time and date to be determined by the CFTH and winning project staff.

EARLY BIRD SPECIAL!

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All applications must be completed and submitted in e-snaps

Must include the required certifications for compliance with fair housing and civil rights requirements, program regulations, and other federal requirements (see sample forms in conference packet. Copies will be posted on the CoC Funding page of the CFTH website).

Submit scanned signed copies of Agency/Coalition for the Homeless of Houston/Harris County MOU, Form 4C, Certification of Project Eligibility Threshold and Certification of Project Quality Threshold.

Application and Submission Information

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Technical Assistance is mandatory for new projects. Sign up at close of conference.◦ December 17, 2014◦ Coalition for the Homeless, 600 Jefferson, Ste 2050, Conf Room

Technical Assistance as requested for renewal applicants. Sign up at close of conference.

December 17-20, 2014Coalition for the Homeless, 600 Jefferson, Ste 2050 Conf Room

Submit application via esnaps no later than 3:00:00 pm CT◦ (esnaps will create a time stamp that will be checked for submission

eligibility.)◦ Late applications will not be considered ◦ Submit scanned and signed MOU, Form 4C and Certifications to

thuynh@homelesshouston.org

No application fees will be collected this year!

Application Submission to CFTH

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Remember:

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http://www.homelesshouston.org/continuum-of-care/funding/coc-nofa/

Website Resources

For questions and additional information contact:

◦Eva Thibaudeau, Director of Programs 713-882-8274 or

ethibaudeau@homelesshouston.org◦Thuan Huynh, Project Manager

823-531-6024 or thuynh@homelesshouston.org

Thank you!