"' " " ' 1

1 I MINUTES

EXETER TOWNSHIP BOARD OF SUPERVISORS MEETING JUNE 23, 2014

A Regular Meeting of the Exeter Township Board o f Supervisors was called to order on Monday, June 23, 2014, at 7:00 R M . i n the Township Building by Vice Chairwoman Dona L . Starr.

i Dona L . Starr, Vice Chair | Kenneth A . Smith ! Gary E. Lloyd 1

Barry K . Ziegler j

Troy S. Bingaman, Township Manager/Secretary/Treasurer j Andrew J. Bellwoar, Solicitor I Cheryl A . Franckowiak, Zoning/Asst. Code Enforcement Officer Christopher L . Neidert, Chief of Police j Clarence D. Hamm, Highway Superintendent | Joseph P. Rogosky, P.E., Great Valley Consultants, Township Engineer i

i Absent from the meeting: Jeff Bukowski, Chairman j

The Meeting was opened wi th the Pledge to the Flag. :

Public Comment Maria Kraljevic, 31 Devon Drive, spoke in favor o f the Sewage Management Plan. She felt the residents o f Glen Oley Farms should be proactive and work together wi th Township officials to become an example o f a j responsible community. She stated she had no problem w i t h Glen Oley being singled out for the common good. \ She fel t they owe i t to themselves and the environment and future generations. Mrs. Kraljevic stated she saw no j harm in the regulations and felt they would give confidence to prospective buyers o f homes in the community. ;

i MINUTES OF JUNE 9, 2014 REGULAR MEETING MOTION by Mr. Smith, seconded by Mr. Ziegler to approve the minutes o f the June 9 t h regular meeting as (

presented. Mot ion carried Mr. Smith, Mr. Lloyd and Mr. Ziegler voting i n favor; and, Mrs. Starr voting opposed.

Disbursement I MOTION by M r . Lloyd, seconded by Mr. Smith, to approve for payment the bills presented on the ' Disbursements List dated June 20 t h & June 23 r d i n the amounts o f $476,287.19 in the General Fund; $15,568.39 in the Uti l i ty Fund; $3.27 in the Fire Services Fund; $2,138,245.79 i n the Sewer Fund; $15,001.12 in the Park Fund; and $1,953.53 in the State Liquid Fuels Fund. Motion carried unanimously. (

!

UNFINISHED BUSINESS \ |

Potential Rezoning along Oak Parkway Mr. Rogosky stated the Planning Commission addressed the proposed zoning changes at their June 16 t h

meeting. He stated they were i n agreement wi th Neighborhood Commercial and allowing single family dwellings; however, had some concerns wi th the map designating the parcels to be considered. Specifically, they had concerns about including the Jehovah Witness property. The Manager stated the concern was churches not being a use permitted by right in the NC zoning district, creating a pre-existing non-conforming issue. In j addition, they suggested eliminating drive-thru windows and on-street parking. Mr. Rogosky stated the PC also

Supervisors Present:

Others in Attendance:

2 MINUTES OF JUNE 23,2014 BOARD OF SUPERVISORS -PAGE 2 OF 4

recorrrmended letters be sent to the affected property owners to gather public input before the Ordinance is advertised for consideration. There was discussion about notifying residents now and again when the Public Hearing takes place. The Board fel t i t would be beneficial to obtain input prior to the Ordinance being advertised and considered at a public hearing because i f there would be any substantive changes to the proposed Ordinance after the public hearing, i t would need to be re-advertised. There was also discussion on the restriction o f on-street parking. Ms. Franckowiak stated o f f street parking must be demonstrated during land development and should not be a concern now. Mrs. Starr asked i f the proposed Ordinance was sent to the Berks County Plarrning Commission for review, to which, the Manager responded in the negative. She noted this was a requirement based on the MPC. Mr. Rogosky stated the PC questioned i f the Ordinance and Map needed to be done in two separate ordinances, to which, the Solicitor stated i t is proposed to be done i n one ordinance. Mrs . Starr asked the other Board members i n attendance i f they wanted to take any action or defer _^ this until Mr. Bukowski was present. Ms. Franckowiak asked i f the board wanted to entertain sending letters to CO the property owners and obtaining feedback prior to the next meeting as proposed by Mr. Bukowski. She also 2 asked i f i t would make more sense to draft two ordinances for consideration and send them both to the PC & — BCPC for review and comment. She stated this would avoid the need to send letters now and again for the ^ public hearing. Mr. Smith stated he had no objection to sending letters now informing them of the proposal and when the meetings are being held. Mr. Ziegler agreed. Mr. Lloyd felt i t was better to get input before the public hearing to give time between the comment period and the vote. He felt this should be standard procedure. MOTION by Mr . Lloyd, seconded by Mr. Ziegler to send a letter to the property owners along Oak Parkway informing them o f the proposed zoning amendment. Mr. Bingaman asked the Board what the letter was going to say since the Board had proposed an Ordinance and the PC was recommending modifications to that language. Mr. Smith suggested including all the proposals. Mrs. Starr agreed, so everyone knows what is being proposed. The motion carried unanimously.

Extension of Time -Aldi, Inc. Land Development \ MOTION by Mr. Smith, seconded by Mr. Lloyd to accept an Extension of Time for the Ald i , Inc. Land Development to August 31, 2014 i n order to address the conditions o f Approval set forth i n the Mot ion o f Approval dated November 8,2013. Motion carried unanimously.

NEWB USINESS

Police Records Disposition Resolution #2014-15 Mr. Smith fel t i f the records are i n electronic form, could we save those since they don't take up that much space. The Solicitor stated the school of thought is that you get r id o f documents as allowed under the law so that, should there be a lawsuit requesting 20 years worth o f documents, you don't have to go back because you only keep the records required by law. MOTION by Mr. Smith, seconded by Mr. Ziegler to approve Resolution #2014-15 allowing for disposition o f Police Records i n accordance wi th the Retention and Disposition Schedule for Records of PA Municipalities, as listed in the Resolution. Motion carried unanimously.

Recycling Contract The Manager stated All ied Waste reached out to inquire i f the township would be invoking the extension period specified in the Contract. He explained the contract allows for an extension for up to 2-years wi th a CPI increase each year. The Manager stated the Contractor calculated the CPI based on their understanding of the contract; however, he felt i t may be on the high side. He stated he would like to verify the CPI; however wanted to gauge interest i n extending the contract. The Manager stated this 3-year contract saved the Township j approximately $100,000 per year over the 2011 contract; and, there have been minimal complaints about their service. The Board asked for clarification on the CPI for the next meeting.

3 MINUTES OF JUNE 23,2014 BOARD OFSUPERVISORS-PAGE 3 OF 4

Authorize Sale of1987 385 Case International Tractor The Highway Superintendent stated the 1987 385 Case International Tractor needs more in parts than it is worth so he recommends listing the tractor for sale through MuniczBid.

MOTION by Mr. Smith, seconded by Mr. Ziegler to approve the sale o f a 1987 385 Case International Tractor through the Munic/Bid program, i n accordance with the Highway Superintendent. Mot ion carried unanimously.

SOLICITOR'S REPORT

Nothing to report.

INDIVIDUAL REPORTS

St Lawrence /Working Together Mr. Ziegler stated he was speaking wi th Warren Lubenow and he suggested we look into a consolidation. Mr. Lloyd suggested we get through our EIP and address the issues there as well as getting our 2015 budget in order. He also preferred to wait unti l the Fire/EMS review was complete.

Pre-meeting Discussion Mr. Smith stated a discussion took place prior to the meeting between h im and Cheryl. He just wanted to clarify this was not part o f the meeting and would not be part o f the minutes.

Fire/EMS Review Mr. Lloyd inquired as to the status of the Fire / EMS Review, to which the Manager stated they have met wi th the Fire Department and are scheduled to meet with the Ambulance Association this week.

ADJOURNMENT MOTION by Mr. Smith, seconded by Mr. Ziegler, to adjourn the meeting. Motion carried unanimously. The Meeting adjourned at 7:35 R M .

Respectfully Submitted,

Troy S. Bingainjn Township Secretary

Date: 06/20/2014 Time: 9:26:55AM

Selective Check Register Exeter Township

Including all check statuses

For Bank Id VC and Check Number from 001356 to 001374

User: NANCY Page: 1

BANK ID CHECK* STATUS VENDOR* VENDOR NAME CHECK DATE RECONCILE / AMOUNT VOID DATE

VC 001356 0 0000001641 ADVANCED DISPOSAL SERVICES 06/23/2014 741.61

VC 001357 o 0000000097 AIRGAS EAST 06/23/2014 176.59

VC 001358 0 0000009752 BERNVILLE QUALITY FUELS INC 06/23/2014 41.00

VC 001359 0 0000002550 EASTERN INDUSTRIES INC 06/23/2014 892.23

VC 001360 0 0000003100 EXETER SUPPLY CO INC 06/23/2014 7,586.31

VC 001361 0 0000002311 INTERSTATE BATTERY SYSTEM 06/23/2014 92.95

VC 001362 0 0000005699 J P MASCARO & SONS 06/23/2014 612.70

VC 001363 0 0000005100 LAWSON PRODUCTS INC 06/23/2014 204.57

VC 001364 0 0000008264 LYNX COMPUTER TECHNOLOGIES INC 06/23/2014 5,333.25

VC 001365 0 0000000912 NEW HOLLAND AUTO GROUP 06/23/2014 1,054.84

VC 001366 0 0000000454 OFFICE SERVICE CO 06/23/2014 50.00

VC 001367 0 0000002165 PIONEER CROSSING LANDFILL 06/23/2014 919.00

VC 001368 0 0000000192 PLASTERER EQUIP CO INC 06/23/2014 838.37

VC 001369 0 0000000071 QUILL CORP 06/23/2014 42.47

VC 001370 0 0000006805 RED THE UNIFORM TAILOR 06/23/2014 507.80

VC 001371 V 0000000353 RIDGEWOOD SOILS 06/23/2014 0.00

VC 001372 0 0000000353 RIDGEWOOD SOILS 06/23/2014 2,226.73

VC 001373 0 0000001422 SEEDWAY 06/23/2014 442.00

VC 001374 0 0000000626 SUBURBAN TESTING LABS 06/23/2014 5,834.60

Bank ID: VC Name: VISA Clearing Checking Account #: 539001776 Bank ID Totals:

Report Totals:

27,597.02

27,597.02

Time: 'PM L . a Page: 1 Time: 'PM

E ownship

Including all check statuses

For Bank Id GC and Check Number from 083881 to 084002

Page: 1

BANK ID CHECK* STATUS VENDOR # VENDOR NAME CHECK DATE RECONCILE / VOID DATE

AMOUNT

GC 083881 0 0000000132 A D MOYER 06/23/2014 1,076.25

GC 083882 0 0000002750 ALLIED CONTROL SERVICES 06/23/2014 859.50

GC . 083883 V 0000002105 AMERICAN UNITED LIFE INSURANCE COMPANY 06/23/2014 0.00

GC 083884 0 0000002105 AMERICAN UNITED LIFE INSURANCE COMPANY 06/23/2014 1,155.43

GC 083885 0 0000009524 AMERICAN WATER 06/23/2014 366.83

GC 083886 0 0000004300 ANDREW HESS INC 06/23/2014 1,136.39

GC 083887 0 0000000174 ANDREW J WALBERT 06/23/2014 58.71

GC 083888 0 0000002236 ANNE N OFILI 06/23/2014 1,000.00

GC 083889 0 0000000402 ARAMARK UNIFORM SERVICES 06/23/2014 22.02

GC 083890 0 0000000096 AUTOMOTIVE SERVICE INC 06/23/2014 23,287.44

GC 083891 0 0000001970 BAXTERS FRAME WORKS AND BADGE FRAME 06/23/2014 144.41

GC 083892 o 0000000804 BEILER HYDRAULICS 06/23/2014 112.45

GC 083893 0 0000001100 BERKS ENVIROTECH INC 06/23/2014 666.93

GC 083894 0 0000000781 BERMAN FREIGHTLINER 06/23/2014 13.17

GC 083895 V 0000001349 BIRDSBORO AUTO PARTS 06/23/2014 0.00

GC 083896 0 0000001349 BIRDSBORO AUTO PARTS 06/23/2014 4,847.33

GC 083897 0 0000000699 C F HECKMAN & SON INC 06/23/2014 300.00

GC 083898 0 0000001494 C H BRADSHAW CO 06/23/2014 42.48

GC 083899 0 0000001800 C J'S TIRE & AUTOMOTIVE SERVICES 06/23/2014 590.18

GC 083900 0 0000001947 CANON FINANCIAL SERVICES INC 06/23/2014 821.44

GC 083901 0 0000002239 CAROL A HERBERT 06/23/2014 145.14

GC 083902 0 0000000344 CAROL A MC CLURE 06/23/2014 17.68

GC 083903 0 0000001549 CERTIFIED LABORATORIES 06/23/2014 2,271.27

GC 083904 0 0000009712 CINTAS DOCUMENT MANAGEMENT 06/23/2014 60.98

GC 083905 0 0000000129 CLEAN IMAGE 06/23/2014 258.56

GC 083906 0 0000008244 CODY COMPUTER SERVICES INC 06/23/2014 12,825.85

GC 083907 0 0000001073 COLLECTOR SOLUTIONS INC 06/23/2014 264.61

GC 083908 0 0000002081 COMMONWEALTH OF PENNSYLVANIA 06/23/2014 175.50

GC 083909 0 0000002237 COMMONWEALTH OF PENNSYLVANIA 06/23/2014 25.00

GC 083910 0 0000001875 CONTINENTAL CONCRETE 06/23/2014 5,089.06

GC 083911 0 0000000544 COUNTY OF BERKS 06/23/2014 1,062.50

GC 083912 0 0000000508 DALE T MILLER 06/23/2014 225.50

GC 083913 0 0000000146 DARRIN S GARTNER 06/23/2014 165.00

GC 083914 0 0000002053 DAVID BENTZ 06/23/2014 15.00

GC 083915 0 0000002250 DAVIDHEISER'S INC 06/23/2014 1,322.00

GC 083916 0 0000000535 DEER COUNTRY FARM & LAWN INC 06/23/2014 176.64

GC 083917 0 0000001135 DIRECT ENERGY BUSINESS 06/23/2014 73.00

GC 083918 0 0000000958 DYER QUARRY INC 06/23/2014 95.06

GC 083919 0 0000001500 E J BRENEMAN LP 06/23/2014 1,061.30

GC 083920 0 0000001565 EDWARDS LANDSCAPE & NURSERY 06/23/2014 956.00

cn

Time: 2:40:57PM Page: Exeter Township

Including all check statuses

For Bank Id GC and Check Number from 083881 to 084002

CD

BANK ID C H E C K * STATUS VENDOR* VENDOR NAME CHECK DATE RECONCILE / VOID DATE

AMOUNT

GC 083921 0 0000005877 ENTECH ENGINEERING INC 06/23/2014 2,900.00

GC 083922 0 0000000201 EXETERTOWNSHIP 06/23/2014 748.99

GC 083923 0 0000000354 G FRANK ARTERS INC. 06/23/2014 192.50

GC 083924 0 0000000119 GARY P SNYDEMAN 06/23/2014 218.60

GC 083925 0 0000001051 GREAT AMERICA FINANCIAL SERVICES CORPORATION 06/23/2014 283.00

GC 083926 0 0000009595 GROFF TRACTOR & EQUIPMENT 06/23/2014 688.56

GC 083927 0 0000000108 GUARD ENTERPRISES LLC 06/23/2014 1,543.36

GC 083928 0 0000004230 HACH COMPANY 06/23/2014 834.33

GC 083929 V 0000009420 HAROLD R BOONE & SON INC 06/23/2014 0.00

GC 083930 0 0000009420 HAROLD R BOONE & SON INC 06/23/2014 2,598.16

GC 083931 0 0000000741 HARRIS COMPUTER SYSTEMS 06/23/2014 939.17

GC 083932 V 0000000776 HOME DEPOT CREDIT SERVICES 06/23/2014 0.00

GC 083933 V 0000000776 HOME DEPOT CREDIT SERVICES 06/23/2014 0.00

GC 083934 V 0000000776 HOME DEPOT CREDIT SERVICES 06/23/2014 0.00

GC 083935 V 0000000776 HOME DEPOT CREDIT SERVICES 06/23/2014 0.00

GC 083936 V 0000000776 HOME DEPOT CREDIT SERVICES 06/23/2014 0.00

GC 083937 0 0000000776 HOME DEPOT CREDIT SERVICES 06/23/2014 3,332.56

GC 083938 0 0000002035 IMOW GROUP, LLC 06/23/2014 3,775.00

GC 083939 0 0000002178 ISOLATOR FITNESS 06/23/2014 639.60

GC 083940 0 0000000193 J C EHRLICH CO INC 06/23/2014 306.00

GC 083941 0 0000001172 JACQUELYN A KOHLER 06/23/2014 62.20

GC 083942 0 0000001609 JOHN R YOUNG & CO 06/23/2014 1,894.03

GC 083943 0 0000000109 KC AUTO BODY INC 06/23/2014 60.00

GC 083944 0 0000002151 KEITH L SANDOE 06/23/2014 654.45

GC 083945 0 0000000091 KEYSTONE TEES INC 06/23/2014 854.10

GC 083946 0 0000000894 KIMBALL MIDWEST 06/23/2014 221.64

GC 083947 0 0000000706 M & T BANK 06/23/2014 1,823,832.50

GC 083948 0 0000000021 MC MASTER-CARR SUPPLY CO 06/23/2014 56.00

GC 083949 0 0000002142 MESSICK'S 06/23/2014 1,518.88

GC 083950 0 0000005800 MET-ED 06/23/2014 9,431.30

GC 083951 0 0000002128 MICHAEL D FLETCHER 06/23/2014 563.43

GC 083952 0 0000004104 MONTAGE ENTERPRISES INC 06/23/2014 398.11

GC 083953 0 0000008031 NORMAN R. WILLIG 06/23/2014 281.94

GC 083954 0 0000001651 ON SITE SERVICE 06/23/2014 610.77

GC 083955 0 0000002627 PA MUNICIPAL HEALTH INSURANCE COOPERATIVE 06/23/2014 79,796.67

GC 083956 0 0000006163 PA ONE CALL SYSTEM INC 06/23/2014 268.45

GC 083957 0 0000002085 PA TRUCK CENTERS INC 06/23/2014 117.84

GC 083958 0 0000009550 PARTSMASTER 06/23/2014 190.06

GC 083959 0 0000008058 PEN TELE DATA 06/23/2014 25.00

GC 083960 0 0000008133 PENNSYLVANIA-AMERICAN WATER COMPANY 06/23/2014 8,052.73

m e m

Time: 7PM L D age : 3 Time: 7PM E "ownship

Including all check statuses

For Bank Id GC and Check Number from 083881 to 084002

D age : 3

BANK ID CHECK* STATUS VENDOR* VENDOR NAME CHECK DATE RECONCILE / VOID DATE

AMOUNT

GC 083961 0 0000000835 PHENOVA CERTIFIED REFERENCE MATERIALS 06/23/2014 277.53

GC 083962 0 0000006254 PHILADELPHIA BALL & 06/23/2014 70.00

GC 083963 0 0000001145 QUIGLEY DODGE 06/23/2014 291.20

GC 083964 0 0000000071 QUILL CORP 06/23/2014 68.47

GC 083965 0 0000000898 RAY'S TIRE SERVICE INC 06/23/2014 2,704.08

GC 083966 0 0000001783 RR DONNELLEY 06/23/2014 76.25

GC 083967 0 0000000206 RUSCO HYDRAULICS INC 06/23/2014 180.39

GC 083968 0 0000006800 SCOTT REIDER INC 06/23/2014 485.05

GC 083969 0 0000000296 SCOTTYS POTTYS 06/23/2014 70.00

GC 083970 0 0000001236 SECURERX 06/23/2014 1,079.40

GC 083971 0 0000002078 SERVICE ELECTRIC CABLE 06/23/2014 112.60

GC 083972 0 0000000015 SI ANA BELLWOAR & MC ANDREW LLP 06/23/2014 2,532.60

GC 083973 0 0000007620 STAPLES CREDIT PLAN 06/23/2014 34.97

GC 083974 0 0000001062 STEPHENSON EQUIPMENT INC 06/23/2014 103.33

GC 083975 0 0000000484 STEVE T SCHAEFFER 06/23/2014 30.00

GC 083976 0 0000001191 STRATIX SYSTEMS 06/23/2014 357.60

GC 083977 0 0000006480 SUSQUEHANNA FIRE EQUIPMENT CO .06/23/2014 82.50

GC 083978 0 0000002180 SYMBOLARTS 06/23/2014 143.00

GC 083979 0 0000001415 TELCOINC 06/23/2014 47.25

GC 083980 0 0000002620 TELEDYNE ISCO INC 06/23/2014 3,145.43

GC 083981 0 0000002084 TERRY REICHART 06/23/2014 49.55

GC 083982 0 0000001719 THE PENNSYLVANIA STATE UNIVERSITY 06/23/2014 46.00

GC 083983 0 0000002282 THE WARKO GROUP 06/23/2014 790.50

GC 083984 0 0000007200 THE WATER GUY 06/23/2014 133.83

GC 083985 0 0000004160 TOTAL RENTAL 06/23/2014 144.00

GC 083986 0 0000002232 TRACEY MILLER 06/23/2014 30.00

GC 083987 0 0000001497 UGI ENERGY SERVICES INC 06/23/2014 4,158.82

GC 083988 0 0000007993 UGI UTILITIES INC 06/23/2014 2,522.07

GC 083989 0 0000005831 UPS 06/23/2014 7.35

GC 083990 0 0000006455 US BANK 06/23/2014 571,991.23

GC 083991 0 0000000850 VERIZON 06/23/2014 69.99

GC 083992 0 0000002329 WALMART COMMUNITY BRC 06/23/2014 416.95

GC 083993 0 0000002235 WILLIAM GERNERT 06/23/2014 15.00

GC 083994 0 0000001238 WINDSTREAM 06/23/2014 1,384.54

GC 083995 0 0000009274 YALE ELECTRIC SUPPLY 06/23/2014 101.70

GC 083996 V 0000000155 YEAGER SUPPLY INC 06/23/2014 0.00

GC 083997 0 0000000155 YEAGER SUPPLY INC 06/23/2014 7,378.37

GC 083998 V 0000001408 COMMERCE BANK 06/23/2014 0.00

GC 083999 V 0000001408 COMMERCE BANK 06/23/2014 0.00

GC 084000 V 0000001408 COMMERCE BANK 06/23/2014 0.00

0 0

Date: 06/23/2014

Time: 2:40:57PM Selective Check Register

Exeter Township

Including all check statuses

For Bank Id GC and Check Number from 083881 to 084002

User: Page:

NANCY 4

BANK ID

GC

GC

CHECK*

084001

084002 Bank ID: GC

STATUS VENDOR*

V 0000001408

O 0000001408 Name: General Checking

VENDOR NAME

COMMERCE BANK

COMMERCE BANK Checking Account #:

CHECK DATE

06/23/2014

06/23/2014

RECONCILE / VOID DATE

536364227 Bank ID Totals:

Report Totals:

AMOUNT

0.00

8,421.43

2,620,229.52

2,620,229.52

ZIV021

9

EXETER TOWNSHIP

RESOLUTION #2014-15

BE AND IT IS HEREBY RESOLVED by the Board of Supervisors of Exeter Township, Berks County, Pennsylvania, that

WHEREAS, by virtue of Ordinance No. 327, adopted May 11, 1992, Exeter Township declared its intent to follow the procedures for the disposition of records as set forth in the Retention and Disposition Schedule for Records of Pennsylvania Municipalities issued on May 17, 1982, as amended, and all subsequent revisions thereto.

WHEREAS, in accordance with Act 428 of 1968, each individual act of disposition shall be approved by Resolution of the Board of Supervisors;

NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Exeter Township, in accordance with the above cited schedule, hereby authorizes the disposition of the following public records:

Traffic Citations with Dispositions Prior to 2011 Non-Traffic Citations with Dispositions Prior to 2011 (not part of Criminal History Case File) Non-Criminal Incidents (Excluding Accidents and active NCIC/Clean Entries) Prior to 2011

Accident Reports Prior to 2008 (not part of Criminal History Case File) Uniform Crime Reporting Worksheets and Printouts Prior to 2012

Officers' Daily Activity Records Prior to 2011 Police Requests for Removal of Abandoned or Impounded Vehicles Prior to 2012

Parking Violations Prior to 2013

PASSED AND APPROVED at a Regular Meeting of the Board of Supervisors of Exeter

Township, Berks County, Pennsylvania, held this <X'if^~ day of ^ , 2014.

EXETERTOWNSHIP BOARD OF SUPERVISORS

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