02 Aplikasi Komputer - Mercu Buana UniversityFitrianah+-+Aplikasi+Komputer+...Modul ke: Fakultas...

Modul ke:

Fakultas

Program Studi

Aplikasi KomputerPengenalan Ms. Word

Devi Fitrianah

02FASILKOM

SistemInformasi

Pendahuluan

• Microsoft Word is a word processing program used to create:– Letters– Memos– Newsletters– Research papers– Web pages– Business cards– Resumes– Financial reports– Other types of documents

Understanding Word Processing Software• A word processing program is software that allows

you to enter, edit, and format text and graphics– Copy and move text– Format text with fonts and color– Format and design page layout– Insert tables, charts, diagrams, and graphics– Use mail merge to create form letters

• The files you create using Word are called documents

Understanding Word Processing Software

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Formatted text

Graphic

Table

Chart

Column

Header

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Understanding Word Processing Software

• Plan a document before you create it– Identify:• Message• Audience• Needed elements (charts, tables, etc.)• Appropriate tone and look for the document (formal,

playful, etc.)

• The purpose of and audience for a document determine its design

5Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Exploring the Word Program Window

• The Word program window opens and displays a blank document

• The insertion pointindicates where text appears when you type

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Blank document

I-beam pointer

Insertion point



• The mouse pointer changes shape depending on its location in the Word program window

• Each pointer is used for a different purpose

• Click and type pointers position the insertion point and apply paragraph formatting



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Document window

Ribbon

Title bar

Scroll bar

Ruler

Status bar

Quick Access toolbar

View buttons



• The Ribbon contains tabs• Tabs include buttons for commands organized

in groups• Quick Access toolbar contains frequently

used commands and is customizable



• The Word program window– Title bar displays the program and document

names– Office button opens a menu of commands

related to managing and sharing documents– Microsoft Office Help button provides access

to the Word Help system



• The Word program window (cont.)– Document window displays the current

document– Rulers show margin, tab, and indent settings– Scroll bars are used to display different parts

of the document in the document window



• The Word program window (cont.)– View buttons are used to switch between

Word document views– Zoom level button and Zoom slider provide

quick ways to enlarge and decrease a document onscreen view

– Status bar shows page information, the location of the insertion point, and the on/off status of several Word features


Starting a Document• Begin a new document by typing in a blank document

in the document window• Word includes a word-wrap feature

– As you type, the insertion point moves automatically to the next line when you reach the right margin

– Press [Enter] only when you want to start a new paragraph

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Wrapped text


Starting a Document

• Insert text in a document by clicking to move the insertion point and then typing

• Delete text– Press [Backspace] to delete the text before the

insertion point– Press [Delete] to delete the text after the insertion

point


Starting a Document

• Automatic features that might appear as you type– AutoComplete– AutoCorrect– Spelling and Grammar


Saving a Document

• To store a document permanently, you must save it as a file

• When you save a file you give it a name, called a filename, and indicate the location to store the file– A filename identifies the file – Files can be stored on an internal hard disk, on a CD or

jump drive, or in another location

• Saving a file allows you to close the file and open it later for editing or printing


Saving a Document• Save a file for the first time using the Save button on

the Quick Access toolbar or the Save command on the Office menu

• Assign a filename and a file location to a document using the Save As dialog box


Location of the file

Filenames should be brief and descriptive

.docx file extension indicates the file is a

Word document

Saving a Document

• After you save a file for the first time, save frequently as you work – Saving updates the stored copy of the file

with your changes– Save changes using the Save button, the

Save command, or [Ctrl][S]


Selecting Text

• You must select text before deleting, editing, or formatting it– Click and drag the I-beam pointer across text

to select it– Selected text is highlighted


Selecting Text

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Selected text


Selecting Text

• Formatting marks are special characters that appear on screen to help you edit and format text

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This formatting mark indicates a blank line

or the end of a paragraph

• Formatting marks do not print• Use the Show/Hide ¶

button turn the display of formatting marks off and on


Selecting Text

• To select text quickly, learn to use the mouse to select words, lines, paragraphs, and other large blocks of text

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Methods for selecting textto select use the pointer toAny amount of text Drag over the textA word Double-click the wordA line of text Click with the selection pointer to the left of the lineA sentence Press and hold [Ctrl], then click the sentenceA paragraph Triple-click the paragraph or double-click with the selection pointer to the left of the

paragraphA large block of text Click at the beginning of the selection, press and hold [Shift], then click at the end

of the selection

Multiple nonconsecutive selections

Select the first selection, then press and hold [Ctrl] as you select each additional selection

An entire document Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click the Select button in the Editing group on the Home tab, and then click Select All


Formatting Text Using the Mini Toolbar

• Includes the most commonly used text and paragraph formatting commands

• Appears faintly above selected text• Becomes solid when your point to it• Right-click selected text if the Mini toolbar

disappears



• Printing a document - Before printing a document, examine it for errors in Print Preview

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Print Preview tab



• Print Preview shows a document as it will look when printed– Enlarge the view of the document to see details– Reduce the view to see the overall layout – Edit the document text in Print Preview– Print the document from Print Preview

• Click the Office button, point to Print, then click Print Preview to open Print Preview

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• Print a document after proofing a document and correcting errors– Use the Print command on the Office menu to change the

print settings before printing• Number of copies• Page range• Default printer



• Print a document (con’t)– Click the Quick Print command on the Office menu or the

Print button on the Print Preview toolbar to print using the default print settings• Prints a single copy of the entire document• The Quick Access toolbar can be customized to include the Quick

Print button


Creating a Document Using a Template

• A template helps you create a formatted a document quickly– A template is a formatted document that contains

placeholder text– You replace the placeholder text with your own

text and save the file with a new filename– Word includes templates for faxes, letters, reports,

brochures, memos, and other types of documents



• New Document dialog box


Installed Template

Preview


• Replace placeholder text with your information

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Inserted text Placeholder

text



• Using the Undo, Redo, and Repeat commands– Reverse the last action with the Undo button– Restore a change that you reversed with the

Redo button– Repeat a change with the Repeat command

on the Edit menu


Viewing and Navigating a Document

• Zoom feature– Enlarge document for a close-up view– Reduce document for an overview of the layout

• Use tools in the Zoom group on the View tab



• Use the Zoom level button on the status bar• Use the Zoom slider on the status bar

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Zoom level button

Zoom slider Zoom InZoom Out



• Scroll to display different parts of a document• Drag the scroll box up or down in the Vertical

scroll bar• Drag the scroll box right or left in the

Horizontal scroll bar• Click the Previous Page button• Click the Next Page button



• Word includes different views, or ways of displaying a document– Print Layout view displays a document as it

will look on a printed page– Full Screen Reading view displays document

so it is easy to read onscreen



• Word document views (cont.)– Web Layout view displays a document as it

will look when viewed on a computer screen using a Web browser

– Outline view displays the headings in a document in outline form

– Draft view shows a simplified layout of a document, without margins, headers and footers, or graphics


Summary

• When you start Word, a blank document opens in the document window

• To create a new document, begin typing in the blank document

• Save the new document with a descriptive filename

• As you edit the document, save your changes to it often


Summary

• Select text as you work• Format text using the Mini toolbar• Use Print Preview before printing• Save, print, and then close the document• When you are finished editing and creating

documents, close all open files, and then close Word


Cutting and Pasting Text

• The operation of moving text from one location to another is called cut and paste– Cutting text removes it from the document– Cut text is placed on the Clipboard, a temporary

storage area for text and graphics cut or copied from a document

– Two clipboards:• System Clipboard - holds one item, the last item cut or

copied from a document• Office Clipboard - holds up to 24 items

Microsoft Office 2007-Illustrated Introductory

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• Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X]

• Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V]


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• You can also move text using the drag and drop method– Drag selected text to a new location using the

mouse– Text that is dragged is not placed on the Clipboard


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• Use keyboard shortcuts as a quick way to perform a command– [Ctrl][X] to cut text– [Ctrl][C] to copy text– [Ctrl][V] to paste text– [Ctrl][A] to select all the text in a document – [Ctrl][S] to save a document

• The keyboard shortcut for a command appears in the ScreenTip


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Copying and Pasting Text

• Copied text is not removed from the document– A copy of copied text is placed on the

Clipboard– Use the Copy button in the Clipboard group

on the Home tab or the keyboard shortcut [Ctrl][C]

– Copy selected text by pressing [Ctrl] as you drag it to another location


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Copying and Pasting Text• The Paste Options button allows you to

change the formatting of pasted text


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Copied text

Pasted text Paste Options button

Copying and Pasting Text• Split a document window into two panes

– Useful when you want to copy and move items in a long document

– Use the Split button in the Window group on the View tab• Drag the horizontal split bar to the location you want to

split the window• Use the scroll bars in each pane to display different parts

of the document

– Use the Cut, Copy, and Paste commands to copy or move items between panes


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Using the Office Clipboard

• The Office Clipboard– Stores up to 24 items– Stores text and graphics – Items can be cut or copied from any Office

program– Items on the Office Clipboard can be viewed– The last item collected is stored on both the

Office Clipboard and the system Clipboard


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• The Office Clipboard appears in the Clipboard task pane– Can be set to open

automatically after two consecutive cut or copy actions

– Display manually by clicking the launcher in the Clipboard group


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Stored items

Click to resize or move the Clipboard

task pane

Icon indicates the item is collected

from Word

Click to change display options


• Copying and moving items between documents– Open both Word documents– Cut or copy text from one document– Switch to the other document

• Click the button for the document on the task bar• Use the Arrange All command in the Window group on the View

tab to display both documents at the same time

– Paste the text into the second document


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Finding and Replacing Text

• Find and Replace feature– Use the Replace command to search for and

replace all instances of a word or phrase in a document• Automatically find and replace all occurrences at

once, or• Find and review each individual occurrence

– Use the Find command to locate and highlight every occurrence of a word or phrase in a document


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• Find and Replace dialog box


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Enter Replace criteriaSelect

search options

Enter Find criteria


• Go To tab in Find and Replace dialog box– Use to move to a specific page, section, line,

table, graphic or other item in a document– Click the Page number button on the status

bar to open the Find and Replace dialog box, click the Go To tab, and then make selections


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Checking Spelling and Grammar

• Spelling and Grammar checker


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– Flags possible mistakes and suggests corrections

• Misspelled words• Grammar errors

– You still need to proofread your documents carefully for errors



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Identified misspelled

word

Suggested correction



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Identified grammar error

Suggested corrections


• Inserting text with AutoCorrect– Create your own AutoCorrect entries• Words you type often, such as a name• Words you often misspell

– To create an AutoCorrect entry• Open the AutoCorrect dialog box

– To insert an AutoCorrect entry in a document• Type the text you want Word to correct followed

by [Spacebar]


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Researching Information

• Research task pane provides access to many resources

• Use the Thesaurus to look up synonyms for repetitive or awkward words– Select a word, then click Thesaurus in the

Proofing group– Right-click a word, then point to Synonyms


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Researching Information

• Thesaurus appears in the Research task pane

• With an active Internet connection, the Research task pane provides access to other reference sources


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Word in document

Possible meaning

Synonyms for the word

Adding Hyperlinks

• A hyperlink is text or a graphic that, when clicked, moves the viewer to a different location or program

• Click Hyperlink button in the Links group on the Insert tab to open the Insert Hyperlink dialog box

• Use the Insert Hyperlink dialog box to create hyperlinks


Adding Hyperlinks

• The Insert Hyperlink dialog box


Types of links you can create

Use to modify

ScreenTip

Adding Hyperlinks

• Hyperlinks in a document


Hyperlink and its corresponding

ScreenTip

Purple indicates hyperlink has been

followed

Preparing a Document for Distribution

• Viewing and modifying document properties– Document properties are user-defined details

about a file that can help to identify it, such as:• Author• Title• Keywords

– Click the Office button, point to Prepare, and then click Properties


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• Prepare command options– Properties– Inspect Document– Encrypt Document– Add a Digital Signature– Mark as Final– Run Compatibility Checker



• Document Information Panel


Click list arrow, then click Advanced Properties to open the

Properties dialog box

Terima KasihDevi Fitrianah, S.Kom., MTI

02 Aplikasi Komputer - Mercu Buana UniversityFitrianah+-+Aplikasi+Komputer+...Modul ke: Fakultas...

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