Definition of a system for the management of project based E-Learning which supports decision making

Bahaaeldin Khairy Mohamed

TU-Dresden

Study Report 07.01.09

Why use PBL

• To help your identify the stage of teamwork which currently exists in your team.

• To explain why PBL is effective for developing teamwork.

• To examine examples of Projects which have been used to develop teamwork.

?

• What is the team?• Why projects?• What skills will I need?

Teams don’t come ready-made

They are said to go through 4 definite stages:(by Bruce Tuckman in 1965)

• Forming• Storming• Norming• performing

Study Hotspot

Project Management

General info. 10 point-position--kind of tools--tools meet Criteria--tools easy to use--Students No.--Active student by Tools--tools meet learning Strategy

Project Management Questionnaire

Web 2.0 Tools (WIKI, Podcast, Videocast,Blogs, Social Networks)

Study Backbone 1

--managed your Project--Knowledge Level (objectives, contents, Processes)--Skill Level (Analytic Assessment Skill, Policy Development/Program Planning Skills, Communication Skills, Cultural Competency Skills , Community Dimensions of Practice Skills, Basic Public Health Sciences Skills, Financial Planning and Management Skills, Leadership and Systems Thinking Skills).--Motivation--Participation--Duration--Costs--change Management--Project member interactive

Personality Profile-Recharging your batteries--Absorbing Information--Making Decision--Relating to the World--Students No.--Active student by Tools--tools meet learning Strategy

Developing the People-Extrovert--Introvert--Here and now--visionary--Thinker--Feeler--Regulator--Flyer--self-Motivation Profile

Project Management Questionnaire

Developing Monitoring Skills

Study Backbone 2

--time estimating “Project Management Charts “ Gantt Charts”--Risk Assessment “ Risk Analysis”--Budget Planning “ Budgetary control form”-- Improvement Plan--Own management Style--Time Scale--Contributing to poor Performance

Developing Planning Skills-Human Resource Incorporate--Task Analysis--Project Triangle (Time, Coast, Quality)

Developing Team Communication Skills-Method of Communication--Quality of Meeting--Parries for Online Communication--Online Communication Support Persuade other People.

Developing Rescue Skills-Time Management & Decision Support--Stress Plan--Tackling Stress Strategy

Project Management Questionnaire

Evaluation the Project Procedures

Study Backbone 3

--Presentation and Evaluation then Recommendation

Developing Presentation skills-Verbal --Visual aids

Analysis and design of objectives and events

Project Management activities

Planning the work according to the objectives

Risk ManagementEstimating resources

Allocation of resources

Organizing the work

Acquiring human and material resources

Assigning tasks

Directing activities

Controlling project executionManagement information system

Analyzing the results based on the facts achieved

Defining the products of the projectForecasting future trends in the project

Quality Management

Issues management

Issue solving

Defect prevention

Identifying, managing & controlling changesProject closure (and project debrief)

Communicating to stakeholdersIncreasing / decreasing a company's workers

Risk Management Plan

Project management artifacts

Change Control Plan

Work Breakdown Structure

Business case / Feasibility Study

Issue Log

Project Charter

Communications Plan

Action Item List

Risk Register

Resource Management PlanProject Schedule

Risk Breakdown Structure

Responsibility assignment matrixDatabase of lessons learned

Preliminary Scope Statement / Statement of work

Governance Model

Project Status Report

Defect prevention

Stakeholder Analysis

Scope Statement / Terms of referenceProject management plan / Project Initiation Document

Developing the People

• To help them appreciate and work with differing personalities to progress your Project.

• To remind them of accepted theory on motivation and to give ideas on putting theory into practice.

• To help them to motivate yourself to lead the team.

People types in your TeamTeam is the power difference

• Psych (extroverts, introverts)• Acquiring information:– Sensates (Here and Nows)– Intuitives (Visionaries)

• Decision Making:– Thinkers– Feelers

• Related to the world– Regulator– Flyers

Developing Planning Skills

• To help them recognize a poorly planned project.• To help them set objectives for their own project.• To remind them of the five factors wich motivate

team to come along with you on the project.• To show an effective way of preparing a list of

tasks and activities.• To remind them of a possible need for training as

part of your planning.

• Smart objectives• The project triangle (time, coast, quality)• Task analysis and activities

3 main Point

Developing Monitoring Skills

• To help them to estimate time and budget needed for project.

• To introduce project management charts• To remind them of the importance of

monitoring individual performance.• To suggest wayes of bringing poor

performance upto standard to progress their project.

Developing Monitoring Skillstools

• Time estimation• Risk assessment• Budget planning• Project management charts (gantt charts…)

Developing Team Communication Skills

• To remind them of method of communication and the skills required for that.

• To help them make their project progress meeting more effective.

• To identify the barriers to straightforward communication.

• To provide ways of persuading other people.• To give them the rules for negotiation.• To help them organize “communication games”

4 main ways of persuading people

• Telling• Selling• Wheeling• Dealing

Developing Rescue Skills

• To help them identify reasons why their project may be going off-course.

• To give them some ideas on rescuing a project from time slippage.

• To provide ideas on maintaining effective leadership during difficulties.

• To help to make decisions on the futures of the project.

Developing Rescue Skills

• Are you stressed• Tackling stress by making changes• Project rescue sheet• Our team values.

Developing Presentation skills

• To give guidance on the production of written reports and verbal presentation.

• To clarify rules on grammar• To guide them on the use of visual aids.• To suggest ways using body language and

voice effectively

Thank you for your attention