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Edexcel BTEC Level 1Award/Certificate/Diploma in

IT Users (ITQ) (QCF)

Unit 129: Word Processing Software

Assignment 1

Contents

Index Page No

Learner details* 3

Learner tracker* 3

Learner declaration* 3

Unit Summary 4

Assessment requirements/evidence requirements 4

Assessment methodology 4

Learning outcomes 5

Assessment and grading criteria 5

Unit contents 6

Delivery 7

Assessment 7

Assignment brief 8

Task 1 9

Task 2 10

Task 3 11

Tasks 4, 5 & 6 12

Task 7 13

Health & Safety assessment* 14

* Must be submitted with learner’s evidence.

© Learn About BTEC Level 1 IT Users Version 1 2012 of 14

Assignment 1 – Unit 129: Word Processing SoftwareLearner Name:

Assessor Name:

Issue Date:

Deadline Date:

Submission Date:

Assignment 1 Assessment Criteria Completed Grade

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Task 7

Learner Declaration

The learner declaration must be attached to the completed portfolio of evidence.

Learner Name:

I declare that the work contained in this portfolio of evidence is all my own work.

Learner Signed:

Date:

I declare that the work contained in this portfolio of evidence is all the work of the above learner.

Assessor Name:

Assessor Signed:

Date:


Unit 129: Word Processing Software

Unit code: T/502/4627

QCF Level: Level 1

Credit value: 3

Unit summary

This unit is about the skills and knowledge required by an IT User to use a range of basic word processing software tools and techniques to produce appropriate, straightforward or routine documents. Any aspect that is unfamiliar will require support and advice from others.Word processing tools and techniques will described as ‘basic’ because:

• the software tools and functions will be predetermined or commonly used; and• the techniques needed for text entry, manipulation and outputting will be straightforward or routine.

Assessment requirements/evidence requirementsEvidence of achievement can be derived from a variety of sources.Learners who use their IT skills directly in their day-to-day work can prove their competence whilst doing so. Alternatively learners can use scenarios and knowledge tests - or a mixture of both - to demonstrate competence.

Assessment methodology

All ITQ units may be assessed using any method, or combination of methods, which clearly demonstrates that the learning outcomes and assessment criteria have been met.Whilst assessors are required to have a sound understanding of the unit requirements and be able to give appropriate feedback to learners, they do not have to be A1 qualified. However, ideally every assessor should have ITQ Level 3 or equivalent in order to be able to adequately assess at thatlevel and below.


Learning outcomes and assessment criteriaIn order to pass this unit, the evidence that the learner presents for assessment needs to demonstrate that they can meet all the learning outcomes for the unit. The assessment criteriadetermine the standard required to achieve the unit.

On completion of this unit a learner should:

Learning outcomes Assessment criteria1 Enter, edit and combine text and otherinformation accurately within wordprocessing documents

1.1 Identify what types of information are needed in documents.1.2 Identify what templates are available and when to use them.1.3 Use keyboard or other input method to enter or insert text and other information.1.4 Combine information of different types or from different sources within a document.1.5 Enter information into existing tables, forms and templates.1.6 Use editing tools to amend document content.1.7 Store and retrieve document files effectively, in line with local guidelines and conventions where available.

2 Structure information within wordprocessing documents

2.1 Create and modify tables to organise tabular or numeric information.

2.2 Select and apply heading styles to text.3 Use word processing software tools toformat and present documents

3.1 Identify what formatting to use to enhance presentation of the document.

3.2 Select and use appropriate techniques to format characters and paragraphs.

3.3 Select and use appropriate page layout to present and print documents.

3.4 Check documents meet needs, using IT tools and making corrections as appropriate.


Unit content

1 Enter, edit and combine text and other information accurately within word processingdocumentsTypes of information: e.g. text, numbers, images; other graphic elements e.g. lines, borders

Templates: e.g. agenda, memos, letters, faxes, brochures/leaflets, calendarsInput information: keyboard skills e.g. use the full range of keys; type accurately and efficiently, keyboard shortcuts; other input methods e.g. voice recognition, touch screen, stylus

Combine information: e.g. insert, size, position, wrap, order and group e.g. images, clipart, tables etc

Editing techniques: editing techniques appropriate to the type of information e.g. select, copy, cut, paste, undo, redo, drag and drop, find, replace, insert, delete, size, crop, positionStore and retrieve files; e.g. create, name, open, save, save as, find

2 Structure information within word processing documentsTables and forms: add table; alter table structure e.g. insert and delete rows and columns, adjust column width

3 Use word processing software tools to format and present documentsFormatting: paragraphs e.g. alignment, bullets, numbering, line spacing, borders, shading; character e.g. size, font style (typeface), colour, bold, underline, italic

Page layout: e.g. size, orientation, margins, page numbers, date and time

Page layout for documents: e.g. size, orientation, margins, columns, page breaks, page numbering; standard document layouts e.g. letter, memo

Check word processed documents: software tools e.g. spellcheck, grammar check, print preview; other e.g. font style and size, hyphenation, page layout, margins, line and page breaks, tables, accuracy, consistency


DeliveryA practical approach to delivery is essential for this unit. Delivery should focus on both the format and the content of software as well as enabling learners to develop their technical knowledge and skills by using software tools and techniques. Much of the assessment evidence is likely to be produced during this process, and centres should consider what other supporting product evidence can be collected. This unit can be taught in conjunction with other units eg Unit 101: Improving Productivity using IT, Unit 112: IT Software Fundamentals, Unit 120: Design Software, Unit 121: Imaging Software, Unit 123: Desktop Publishing Software, Unit 124: Multimedia Software, Unit 125: Presentation Software, Unit 127: Spreadsheet Software and Unit 128: Website Software.

AssessmentAn holistic approach to teaching is suggested for this unit. Tutors should provide learners with a variety of scenarios, from which one should be selected. These scenarios should be of interest to the learners and should not be too ambitious but should enable them to meet all the assessment criteria. It is envisaged that only scenario be required in order for learners to fulfil what is needed to pass the unit.

Tutors should encourage learners to capture and record evidence as an ongoing process at each stage of development. Therefore, assessment evidence will primarily come in the form of printed annotated screen shots, highlighting the formatting and layout of work, where necessary.Evidence can also come in the form of observations, class discussions, peer assessment and written work.

To achieve a pass grade in this unit, learners will need to meet all of the assessment criteria.

Essential resources

Learners will need access to appropriate text processing software (Microsoft Word® or similar).In addition learners must have access to either different types of information, e.g. graphic images, or to other sources of information.

Learners should also be given access to pre-prepared templates, tables and forms.Indicative resource materialsPlease note that while resources are checked at the time of publication, materials may be withdrawn from circulation and website locations may change at any time.

Websiteswww.bbc.co.uk/schools/gcsebitesize/ictwww.teach-ict.com


Assignment brief

This assignment comprises of all the assessment requirements for the completion of Unit 26: Word Processing Software.

This assignment is made up of 1 scenario and 8 tasks. You MUST complete all tasks successfully to gain full unit accreditation.

Time allowanceThe recommended time allowance for this assignment is 30 guided learning hours. This will give you 3 ¾ hours per task.

Health and safety You are responsible for maintaining the safety of others as well as yourself. You are asked to work safely at all times.

You will not be allowed to continue with this assignment if you compromise any of the Health and Safety requirements.

EvidenceAll evidence MUST be of your own work and signed by you and your assessor. It is good practice to submit research evidence to support your own work.

Evidence requirement list

Task Evidence Assessment Criteria1 Planning documents/Research (2 sources)/Health &

Safety assessment1.1 /1.2/3.1/C1.2.1/ICT1.2.2 &

ICT1.1.3

2 CV draft copies/Screen prints 1.3 / 1.6 / 1.7

3 CV final copy/Screen prints 1.4 / 2.1 / 2.2 / 3.2 / 3.3 / 3.4

4 Cover letter draft & final copies/Screen prints 1.5

5 Discussion notes/observation C1.1.1, C1.1.2

6 Planning documents C1.2.1

7 Guide draft copies/Screen prints C1.2.1, C1.3.1, ICT1.1.2

8 Guide final copy/Screen prints C1.3.1, ICT1.3.1, ICT1.3.2


Assignment 1 - Unit 129: Word Processing SoftwareScenario

You are applying for an apprenticeship at Design 4 Life Media Ltd, Newport, working as a trainee in various departments within the company. A CV with a covering letter is required to show the new employer your skills and work history. Using a word processing application produce an up to date CV, along with a covering letter addressed to the managing director, John Evershot.

Task 1 Plan what you are going to include in your CV and covering letter and how you are going to present them e.g. planning could be in the form of mind map, flow chart, report etc

Ensure you have covered all six points below in order to complete the task

Identify what types of information are needed in documents e.g. text, numbers, images; other graphic elements e.g. lines, borders.

Identify what templates are available and when to use them e.g. agenda, memos, letters, faxes, brochures/leaflets, calendars.

Identify what formatting to use to enhance presentation of the document e.g. paragraphs e.g. alignment, bullets, numbering, line spacing, borders, shading; character such as size, font style (typeface), colour, bold, underline, italic.

Obtain 2 sources of research, one ICT source using the internet, one non-ICT that includes use of images and a minimum of 250 words.

Read & Identify suitable content from your 2 sources of research highlighting and recording key information

Check & complete health and safety risk assessments provided by the tutor/assessor

(1.1, 1.2, 3.1)C1.2.1, ICT1.2.2, ICT1.1.3


Task 2

Log onto your desktop user account and create a folder, naming it “ IT Users Level 1”. Inside your “IT Users Level 1” folder, create another folder and name it “Unit 129”.

Now you have identified what information you need, enter it into a new document using a word processing application.

Using the editing tools in the software, arrange your information into a suitable layout. (Please take screenshots of all the different steps, tools and functions you use to create your document then save them to your “Unit 129” folder).

When you have completed entering your information into your document, save it as “Draft 1” in your “Unit 129” folder.

Ensure you have covered all four points below in order to complete this task

Use keyboard or other input method to enter or insert text and other information e.g. keyboard skills such as using the full range of keys; typing accurately and efficiently, keyboard shortcuts; other input methods such as voice recognition, touch screen, stylus.

Use editing tools to amend document content e.g. editing techniques appropriate to the type ofinformation such as select, copy, cut, paste, undo, redo, drag and drop, find, replace, insert, delete, size, crop, position.

Store and retrieve document files effectively, in line with local guidelines and conventions where available e.g. create, name, open, save, save as, find.

(1.3, 1.6 & 1.7)


Task 3

Screenprint all of the following steps and save them to your “Unit 129” folder:

Re-open your Draft 1 document and insert a table below your Education or Qualifications section.

Cut your qualification details and paste them into the cells, (Don’t forget to include the qualifications you are currently working towards). Make sure the qualifications are in grade order (high to low) and your schools are in date order (most recent first). Apply heading styles to each heading in your CV making sure the layout is appropriate.

Embed a head-and-shoulder picture of yourself, resize it to a passport size and align it in the top right corner.

Spell-check and proof read your document to ensure all spelling and grammar is correct. When you are happy with your CV print a copy and write your name on the top.

Ensure you have covered all five points below in order to complete this task

Create and modify tables to organise tabular or numeric information e.g. add table; alter table structure such as inserting and deleting rows and columns, adjusting column width.

Select and apply heading styles to text.

Select and use appropriate techniques to format characters and paragraphs e.g. paragraphs, using alignment, bullets, numbering, line spacing, borders, shading; character such as size, font style (typeface), colour, bold, underline, italic.

Combine information of different types or from different sources within a document e.g. insert, size, position, wrap, order and group items such as images, clipart, tables etc.

Select and use appropriate page layout to present and print documents e.g. size, orientation, margins, columns, page breaks, page numbering; standard document layouts such as letter, memo.

Check documents meet needs, using IT tools and making corrections as appropriate e.g. software tools such as spellcheck, grammar check, print preview; others such as font style and size, hyphenation, page layout, margins, line and page breaks, tables, accuracy, consistency.

(1.4, 2.1, 2.2, 3.2, 3.3 & 3.4)


Task 4

Screenprint all of the following steps and save them to your “Unit 129” folder:

In your word processing application, select a template suitable to use for your covering letter, input your contact details, along with the address of the company and the name of the managing director into the correct fields.

Write a brief profile, stating why you are the best person for the job.

Spell check and proof read your letter ensuring all spelling and grammar are correct and save the letter as “Cover Letter” to your “Unit 129” folder.

Print a copy of your cover letter and write your name on the top.

Open your “Unit 129” document and annotate your screenprints, explaining what steps are taking place and what tools are being used, print a copy and write your name on the top.

Enter information into existing tables, forms and templates e.g. agenda, memos, letters, faxes, brochures/leaflets, calendars

(1.5)

Task 5

As part of your application you have been asked to produce a guide for potential applicants on how to construct an effective CV.

Take part in a discussion to confirm how you will plan and prepare your guide. You must be observed and supply evidence of notes from your discussion. During your discussion you must display information, feelings, opinions, questions and instructions.

C1.1.1, C1.1.2

Task 6

Plan your guide using spider grams or other methods of planning, detailing how you will conduct your research and obtain accurate content.

C1.2.1


Task 7

Using the research documents from task 1 and your plan, create your guide ensuring you use pictures to help aid the learning process and that content is a minimum of 250 words.

Produce a draft copy of your guide using appropriate formatting for your intended audience. You must ensure you check your spelling, grammar and accuracy of your content.

C1.2.1, C1.3.1, ICT1.1.2

Task 8

After evaluating your draft copy produce a final version suitable for use with potential applicants amending any errors and making improvements to layout and presentation considering use of paragraphs and suitable language.

C1.3.1, ICT1.3.1, ICT1.3.2

End of assignment


Health and Safety log

ICT 1.1.3

Before you start you MUST inspect the equipment you are

going to use

Date Date Date Date Date

Is the screen set at the right angle for you to use with ease?

Is the brightness and contrast adjustable?

Any reflection or glare problems from sun?

Is the lighting appropriate for you?

Does it cause any reflection / glare problems?

Is the chair comfortable and stable?

Is your seat height easily adjustable?

Are you taking regular breaks from the screen?


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