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St. Columba’s Hospice

Vacancy Information Pack

Position: AHP Therapy AssistantPlease apply using a Hospice Application Form (included in this pack)

TENURE: Fixed term for 6 months

HOURS: Part-time: 24 hours per week, worked over 4 days

GRADE: Band 3

SALARY SCALE: £17,760- 20,727 pro-rata, per annum

CLOSING DATE: 28th November 2017

INTERVIEW DATE: 5th December 2017

INITIALLY FOR INTERNAL CANDIDATES ONLY

This post requires the post holder to have a PVG Scheme membership record. If the post holder is not a current PVG member for the required regulatory group (i.e. adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post. A joint application will be made which the Hospice will pay for.

We want to ensure that as much of our resources as possible go towards supporting people with a terminal illness and therefore we do not normally contact unsuccessful applicants individually. If you have not heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion. However, we would encourage you to apply for other suitable roles. Thank you for your interest in this vacancy and in working for St. Columba’s Hospice.

14 November 2017 of 17


VACANCY

Scotland’s first modern hospice, St Columba’s Hospice first opened its doors in 1977. Over the years it has grown and evolved into an exemplary provider of specialist palliative care for thousands of people with life-limiting illnesses in Edinburgh and

the Lothians annually, while also providing support to their relatives and loved ones. We currently have the following opportunity to join the Hospice team:

AHP Therapy AssistantBand 3 £17,760- 20,727 pro-rata, per annum + Pension Part-time 24 hours per week, worked over 4 days.

This is an exciting opportunity for auxiliary staff to step up into a 6 month secondment with the AHP team. This opportunity has arisen out of our Empowering and Enabling agenda, and in response to changes and long terms sickness in the team.

We are looking for an experienced, self-motivated, enthusiastic person who is able to work independently and as part of a team, and is ready to work in a different way.

You will undertake a range of therapeutic activities with ward based patients as directed, to include supporting the physiotherapy service in providing rehabilitation to inpatients, assisting with the organisation of discharges, and ordering equipment. You will be at the heart of supporting an enabling approach for people in the inpatient unit alongside and with the support of colleagues.

You will have good working relationships with staff and volunteers across the Hospice. You will be able to encourage and motivate people to enable them to achieve their goals. You will have a flexible approach and able to work unsupervised.

If you’re interested in finding out more, please read the Job description and contact Fiona Cruickshank on ext.180 or Donna Duffy on ext. 181 for an informal discussion about the role.

For an application form and job description, visit our website at www.stcolumbashospice.org.uk Alternatively call 0131 551 7722 or by email [email protected]

Closing date: 28th November 2017Interview date: 5th December 2017

This position is open to internal applications only.

Scottish Charity No SC003634



JOB DESCRIPTION

1. JOB IDENTIFICATION Job Title: Therapy Assistant

Responsible to: AHP manager/Occupational Therapist

Department(s): AHP

Job Reference:

No of Job Holders: 1

Last Update: 10/11/2017

2. JOB PURPOSE

To undertake a range therapeutic activities with ward based patients as directed by the AHP team (physiotherapy, Social Work, Occupational Therapy). This will include supporting the physiotherapy service in providing rehabilitation to inpatients, assisting with the organisation of discharges, and ordering equipment. Supporting an enabling approach to patients in the inpatient unit.

To provide high quality support in the daily running of the AHP service both as an individual and team player.

3. DIMENSIONS

• To work with a range of patients in the inpatient unit• Directed by the physiotherapist/Occupational therapist assist patients with achieving

goals and continuing rehabilitation• Assist with organising discharges, liaising with professional, information gathering, and

ordering transport as directed by Occupational therapist or Social worker.• Assisting ward staff with patients who require support with daily function including

adaptive cutlery and small aids, communication charts. As directed by Occupational Therapist.

4. ORGANISATIONAL POSITION



5. ROLE OF DEPARTMENT

The AHP service includes Physiotherapy, Occupational Therapy and Social Work. We work within the inpatient unit, community and day therapies. We provide a holistic assessment and intervention approach to improve and maintain patient/family’s quality of lives. Working closely with the wider hospice team.

6. KEY RESULT AREAS

Administrative support• Supporting the team in the arrangement of meetings and / or events, including the

booking of venues, organising materials required etc • Processing documents, including distribution and collation of materials/responses as

required.• General administrative duties including copy typing, filing, photocopying and scanning.

Patients• To follow intervention plans set by AHP team to patients in the inpatient unit, supervising

and instructing patients/clients in activities relating to their treatment• Order suitable equipment for use on ward or in home environment• Monitor and manage OT equipment cupboard, ordering equipment & materials/managing

stock• Assisting AHP team with collecting information, liaising with other agencies regarding

discharge planning

General• To participate team meetings and act in accordance with agreed office practices• To carry out all tasks in line with St. Columba’s Hospice policies and to uphold these at

all times.• To respect and maintain appropriate confidentiality at all times. Maintain confidentiality


Director of Clinical Services

AHP Manager (Occupational

Therapist)

Social Worker Physiotherapist

Therapy assistant


of all sensitive information working within all Hospice policies.• To adhere to all departmental, secretarial and administrative policies and procedures.• Working flexibly when the department requires cover in times of annual leave, sickness

and increased activity• Attending regular team meetings to discuss work issues• Undertake other duties as deemed appropriate by the AHP team

Other• This job description does not contain an exhaustive list of duties, and the post holder

may be required to undertake other duties that are within the post holder's skills and abilities whenever reasonably instructed. The job description will be reviewed from time to time in order to adapt and develop the role according to service needs and Hospice policies.

7a. EQUIPMENT AND MACHINERY

• Personal Computer• Networked Printers / Photocopiers• Office Equipment – shredder, laminator• Following appropriate training be familiar with mobility aids (Zimmer’s, sticks, 3

wheeled walkers, wheelchairs etc.)• Be able to order equipment on the council ordering system EMS and have an

awareness of what is available.

7b. SYSTEMS

• Cross care • Keyboard skills• Council ELMS equipment system (training will be provided)

8. ASSIGNMENT AND REVIEW OF WORK

• Post holder provided with day to day support by the AHP manager and other clinical staff in AHP team and via regular updates and staff meetings and through the completion of the annual appraisal. Supervision is readily available,

• Workload will be generated by inpatient AHP staff. The post holder uses own initiative to make basic decisions regarding workload priorities and volunteer enquiries.

• Be flexible in their approach to work and able to work unsupervised.

9. DECISIONS AND JUDGEMENTS

• Makes decisions in relation to planning and organising daily task list as directed by AHP 14 November 2017 of 17


team• The post holder will work within clearly defined guidelines and protocols supported by

AHP team• The post holder uses own initiative to make basic decisions regarding workload priorities

10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB

• Communication with patients or families, some of whom may be emotional, and being able to handle and de-escalate this, even when the post holder may not be able to resolve the situation.

• Handing over sensitive patient information to clinical team and recording this accurately on cross care

• Managing time effectively and prioritising workload to meet competing demands which can be particularly difficult and requires a great deal of adaptability and flexibility when called upon at short notice deal with issues that arise

• Managing time effectively, prioritising work to meet competing demands.• The emotional demands of working within a Hospice environment.

11. COMMUNICATIONS AND RELATIONSHIPS

• Having a good working relationship with all staff and volunteers within the Hospice. Particularly be a persuasive and tactful individual when dealing with such individuals and groups, to help ensure that rotas and events work as smoothly as possible.

•• Ensuring that agreed areas of confidentiality are adhered to.

12. PHYSICAL, MENTAL, EMOTIONAL AND ENVIRONMENTAL DEMANDS OF THE JOB

Physical Skills• Possessing good keyboard skills for word processing and administrative work.

Physical Demands• Mixture of walking, sitting and standing throughout period of duty.• Ability to carry out therapeutic interventions which will include bending, kneeling,

carrying/moving equipment• Moving and handling and use of appropriate equipment.

Mental Demands• Have the concentration and organisational skills to cope with the demands of the job.• Be able to produce, at times, complicated material on the workstation that requires

periods of concentration, but at the same time deal with unpredicted interruptions that may be urgent in nature and therefore require immediate attention.



• Be able to maintain a good attention to detail, even during periods of unexpected interruption that may require immediate attention.

Emotional Demands• Ability to demonstrate confidence and sensitivity when dealing with volunteers, staff and

patients.• Self-awareness and knowledge of own boundaries when hearing or seeing patients,

volunteers or families being emotional• Maintain a calm and non-judgemental approach to work, issues and situations.

Environmental Demands• Use of the VDU for a significant part of the working shift.

13. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB

• Computer literate, ideally with certification in computer software packages – for example, Microsoft Publisher, Word, Excel and PowerPoint.

•• Good communication skills linked with the ability to handle emergency situations calmly

and effectively.•• A sense of humour along with a common sense approach to work.

14. JOB EVALUATION OUTCOME

Band: 3

Date of job evaluation:

PERSON SPECIFICATION



POST: AHP Therapy Assistant BAND: 3

CRITERIA ESSENTIAL DESIRABLE

Education and Qualifications

Practical knowledge acquired through in-house training, short courses and experience to SNVQ3 level or equivalent

Nursing Auxiliary/Care Assistant/Clinical Support Worker training

NVQ 1 and/or 2

Knowledge and Experience

Previous experience of working without direct supervision

Experience working directly with members of the public

Skills and abilities

Excellent verbal and written communication skills.

Excellent verbal and written interpersonal skills

Strong time management skills Good organisational skills with

ability to prioritise own work Be able to work independently or

as part of a team and use initiative

Demonstrate experience of working under pressure and in stressful situations

Demonstrate the ability to respond effectively & efficiently to changing priorities and deadlines

Personal Qualities

Dynamic, enthusiastic and well-motivated

Supportive and Caring Approach Open to change and new ideas

Other requirements

CONDITIONS OF SERVICE14 November 2017 of 17


TITLE: AHP Therapy Assistant

REPORTING TO: AHP Manager

LOCATION: 15 Boswall Road, Edinburgh, EH5 3RW

JOB STATUS: Fixed term for 6 months

BAND/SALARY: Band 3, £17,760 - £20,727 pro-rata, per annum + Pension

HOURS: Part-time, 24 hours per week

PENSION: We offer a generous Hospice Pension. The amount that Hospice will pay will depend on your age, as shown in the table below.

Hospice Pension SchemeAge Your contribution Hospice contribution Total contribution 16-29 3% 6% 9%30-39 4% 8% 12%40-49 5% 11% 16%50-59 6% 14% 20%60-69 7% 17% 24%70-74 8% 20% 28%

Alternatively, current members of NHS Superannuation Scheme may request to continue membership during Hospice employment – contribution rates may vary as set by NHS.

NOTICE PERIOD: 4 weeks

PAYMENT OF SALARY: The successful candidate’s salary will be paid monthly direct into his/her bank/building society account and he/she will be required to open an account if such facility is not currently in operation

ANNUAL LEAVE: 27 days per annum on commencement29 days per annum after 5 years service33 days per annum after 10 years service

PUBLIC HOLIDAYS: 8 days per annum

Part-time staff will receive a pro-rata entitlement for annual leave and public holidays combined. Reckonable Hospice, NHS and Council service may be credited for annual leave purposes.

BANK ANNUAL LEAVE: Bank workers receive a payment of 12.55% in addition to their hourly rate for holiday pay

SMOKING POLICY: There is a ban on staff smoking in Hospice premises

PRE-EMPLOYMENT CHECKS: All appointments are subject to verification of qualifications, medical assessment, and the receipt of satisfactory references.



This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and therefore an Enhanced Criminal Records check will be required. All professional staff will be required to supply their relevant registration number, which will be verified with the appropriate professional body.

The summary of conditions above is for information purposes only and may be subject to variation. They do not form the basis of a legal employment contract.


HOW TO MAKE YOUR APPLICATION

Thank you for expressing an interest in the post of AHP Therapy Assistant. Please find enclosed information relating to this post and application details.

Please include the following documentation with your application:

Your completed, signed original Hospice Application Form

You may also enclose an up to date Curriculum Vitae if you wish.

Once completed your application and any documentation should be submitted either:

By email to: [email protected] or by post to:

Admin OfficeSt. Columba’s Hospice15 Boswall RoadEDINBURGHEH5 3RW

If applying by post, please quote the job title of the post you are applying for on the outside of the envelope, as well as at the top of your application form e.g:

“AHP Therapy Assistant”

Please ensure that the correct postage is applied to the application envelope (eg ‘Large letter’ stamps if appropriate), failure to do this may result in your application being returned to you undelivered by Royal Mail.

The closing date for receipt of your application is 28 th November 2017 Interview date: 5 th December 2017

Thank you for your interest in this post and we look forward to receiving your application.



CONFIDENTIAL APPLICATION FORM

Please type in black text (or hand write in black ink)

1. PERSONALSURNAME FIRST NAME(S)TITLE (Dr/Mr/Ms etc)

PERMANENT ADDRESS

POSTCODE

WORK TELEPHONE EMAILHOME TELEPHONE BLEEP/PAGERMOBILE TEL.

NATIONAL INSURANCE NO.

DO YOU HAVE A VALID/ FULL UK DRIVING LICENCE? YES NO

Are you a British subject or a national of any EU country? YES NO

If NO, do you have the right to work in the UK and a current work permit? YES NO

If so, please state the expiry date of your right to work in the UK and/or your work permit:

2. EDUCATION & PROFESSIONAL QUALIFICATIONS

PLACE OF STUDY SUBJECT / QUALIFICATION RESULT / GRADE DATE OBTAINED(mm/yyyy)

3. TRAINING COURSES ATTENDED (any relevant training, or work related skills (for example languages, shorthand, etc)

TRAINING PROVIDER COURSE TITLE/ SUBJECT DURATION DATE COMPLETED(mm/yyyy)


Position applied for:

AHP Therapy Assistant

Type: Part-time, 24h per week*This position is open to internal applications only


4. PROFESSIONAL REGISTRATION (e.g. GMC, NMC, HPC for posts where there is a requirement to be registered with a governing body)

GOVERNING BODY REGISTRATION TYPE/ STATUS

REGISTRATION/PIN NUMBER

EXPIRY/RENEWAL DATE

Are you currently subject to any investigations or fitness to practise proceedings by a licensing or regulatory body in the UK or any other country? YES NO

If YES, please provide details with your application

Have you been removed from the register or have conditions been made on yourregistration by a fitness to practise committee or the licensing or regulatory bodyin the UK or in any other country? YES NO


5. MEMBERSHIP OF MEDICAL DEFENCE UNION/ PROFESSIONAL BODY OR ASSOCIATION

MEDICAL DEFENCE UNION

MEMBERSHIP GRADE MEMBERSHIP NUMBER/ STATUS

DATE OF ENTRY

OTHER PROFEESIONAL BODY/ASSOCIATION

MEMBERSHIP GRADE MEMBERSHIP NUMBER/ STATUS

DATE OF ENTRY

6. PRESENT OR MOST RECENT EMPLOYMENT

EMPLOYER NAME & ADDRESS

JOB TITLE START DATE (mm/yyyy)

END DATE(if applicable)

WEEKLY HOURS

SALARY/GRADE

NOTICE PERIOD

BRIEF DESCRIPTION OF YOUR DUTIES AND RESPONSIBILITIES REASON FOR LEAVING/ SEEKING CHANGE



7. PREVIOUS/OTHER EMPLOYMENT HISTORY (Please start with most recent. Continue on separate sheet if necessary)

COMPANY/ ORGANISATION

POST HELD AND RESPONSIBILITIES/ DUTIES

DATE FROM

DATE TO

REASON FOR LEAVING

8. SUPPORTING STATEMENTPlease provide your reasons for applying for this position and additional information that shows how you match the person specification. For example, details of your achievements, relevant skills, knowledge, experience, voluntary activities, positions of responsibility, as well as research, publications, clinical care, clinical audit (if applicable), awards and language skills. If you believe you have the necessary experience and skills – make sure you tell us!



Please continue on a separate sheet if necessary

9. REFERENCESPlease give the details of three referees who have consented to be approached and are qualified to comment on your ability and experience (one should be your current or most recent employer).

1st Referee 2nd Referee 3rd RefereeNamePositionOrganisationAddress

PostcodeTelephoneEmailMay this reference be YEStaken up before interview?

NO YES NO YES NO

10. REHABILITATION OF OFFENDERS ACT 1974 (EXCEPTIONS ORDER 1975)Because of the nature of the work for which you are applying, this post is exempt from the provisions of Section 4(2) of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Applicants are, therefore, not entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act i.e. all convictions must be declared. In the event of employment, any failure to disclose such convictions could result in dismissal or disciplinary action by the Hospice. Any information given will be completely confidential and will be considered only in relation to an application for a position to which the Order applies.


St. Columba’s Hospice Have you ever been convicted of a criminal offence, been bound over or cautioned or are currently the subject of proceedings which might lead to a conviction, an order binding you over or a caution, in the UK or any other country?

YES NO


Protecting Vulnerable Groups (PVG) Scheme (Disclosure Scotland)Are you an existing member of the PVG Scheme? YES NO

If YES, please state your full PVG membership number:

11. DECLARATION *Please read carefully before signing this declaration. I understand that any appointment offered is subject to health clearance, confirmation of qualifications and professional registration, enhanced Disclosure Scotland (criminal records) check, and references, all of which must be deemed satisfactory by the Hospice. I hereby authorise you to carry out checks on all and any of my qualifications and/or registration from any establishment or employer and I give my consent to St. Columba’s Hospice processing the data supplied in this application form for the purpose of recruitment and selection. I declare that the information I have given in support of my application is, to the best of my knowledge and belief, true and complete. I understand that if it is subsequently discovered that any statement is false or misleading, or that I have withheld relevant information, my application may be disqualified or if I have already been appointed, I may be dismissed without notice. This applies equally to any medical questionnaire/forms I may complete.

SIGNED DATE

Please return your completed application form with any other attachments by the closing date:By post: Administration Office, By email: [email protected] St. Columba’s Hospice, TEL: 0131 551 1381 15 Boswall Road, FAX: 0131 551 2771 EDINBURGH, EH5 3RW

All information provided will be treated confidentially in accordance with the Data Protection Act 1998 and will be used for employment purposes. Information provided may be kept on an electronic or manual recording system.


St. Columba’s Hospice Equal Opportunities Monitoring Form

We want to ensure that our job opportunities are open to all. The only way we can ensure there is equal opportunity is to monitor applications we receive. We would therefore be grateful if you would complete the questions on this form.The form asks you for your ethnic origin, gender, disability, religion, sexuality and age. The information you provide in this part of the form is confidential and is not used in the selection process. It will be separated from the rest of your application when we receive it. Thank you for your assistance.

1. GENDER IDENTITY

How would you describe your gender?FemaleMalePrefer not to answer this question

Do you consider yourself, or have you ever considered yourself transgender? This could include considering or intending to undergo gender reassignment surgery or not identifying with your assigned birth gender.

YesNoI prefer not to answer this question

2. AGE

What is your age?

Please specify age (in years)

I prefer not to answer this question

3. ETHNIC GROUP

What is your ethnic group?For this question, please choose one section from A to E and then tick the appropriate box in thatsection in order to indicate your ethnic group.

A. WhiteScottishOther BritishIrishAny other White background- Please specify

B. Mixed Any mixed background

C. Asian, Asian Scottish or Asian BritishIndianPakistaniBangladeshiChineseOther Asian background - Please specify

D. Black, Black Scottish or Black BritishCaribbeanAfricanOther Black background - Please specify

E. Other ethnic backgroundAny other ethnic background - Please specify


St. Columba’s Hospice I prefer not to answer this question

4. SEXUAL ORIENTATION

How would you describe your sexual orientation?

Heterosexual (straight)Gay ManLesbian / gay womanBisexual ManBisexual WomanOther - Please specify


5. RELIGION AND BELIEF

Which of the following religions, religious denominations or bodies do you currently belong to? If you do not belong to any of these, please tick “None”.

NoneChurch of Scotland Roman Catholic Other Christian - Please specify BuddhistHindu JewishMuslim SikhOther religion - Please specify


6. DISABILITYDo you have a physical or mental health condition or disability that has a substantial effect on your ability to carry out day to day activities, and has lasted or is expected to last 12 months or more?

(a) Yes(b) No(c) I prefer not to answer this question

7. ADVERTISING

Where did you first hear about this vacancy?e.g. “on s1jobs.com website”


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