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SKILLS FRAMEWORK FOR HOTEL AND ACCOMMODATION SERVICESSKILLS STANDARDS FOR

ASSISTANT CHEF CONCIERGE

Occupation: Assistant Chef Concierge

Occupation Description:

The Assistant Chef Concierge assists Chef Concierge/Front Office Manager to oversee the operations of the lobby concierge and guest/customer services in accordance with property’s policies and standards. He/She demonstrates responsibility and resourcefulness to ensure that team members operate at peak efficiency and uphold a professional demeanour to provide an optimum level of service and communication at all times. The Assistant Chef Concierge serves the needs of guests/customers by running errands, handling luggage, coordinating guest/customer requests with designated vendors and carrying out special guest/customer requests and events assigned by the management. He/She has a hands-on approach to operations and is expected to support the Chef Concierge to manage the operational and staff matters of the concierge team and promote concierge services to other departments.

The Assistant Chef Concierge anticipates the needs of guests/customers and directs the team to provide quality and unique experiences to guests/customers. He/She monitors the team's performance constantly in all aspects of service and job functions, ensuring that all procedures are carried out in accordance with departmental standards and rectifies any deficiencies with the respective team member. He/She also assists the lobby concierge with their job functions and identifies training gaps in the team for capability development. The Assistant Chef Concierge exhibits the passion to deliver exceptional levels of guest/customer services and has the ability to respond to a range of different work situations under demanding conditions.

Important Points to Note about this Document

This document is intended purely to provide general information to enable individuals, employers and training providers to be informed about the skills for career, training and education purposes. WDA provides no warranty whatsoever about the contents of this document, and does not warrant that the courses of action mentioned in this document will secure employment, promotion, or monetary benefits.

Copyright 2016 © Singapore Workforce Development Agency. All rights reserved. Version 1.0.

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The skills expected of the Assistant Chef Concierge are summarised as below:

Skill Category Skill

Analytical, Conceptual and

Evaluative

1. Facilitate the Implementation of a Productivity Framework2. Foster Initiative and Enterprise in Teams3. Solve Problems and Make Decisions at Managerial Level

Change Management

4. Facilitate Innovation and Lead Team Leaders to Implement Change

Communications 5. Conduct Interviews6. Present Information

Customer Experience

7. Manage Guest/Customer Experience8. Manage the Service Brand

Finance 9. Prepare Budget for the Business Unit

Front Office Operations and

Services10. Manage Concierge and Uniformed Services

Infocomm Technology 11. Use ICT for Knowledge Management

Innovation 12. Foster Service Innovation

People and Relationship Management

13. Develop a Work Team14. Lead Workplace Communication and Engagement

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Personal Management and

Development

15. Foster Team Adaptability16. Manage Workplace Challenges with Resilience

Planning and Implementation

17. Apply Project Management Techniques18. Manage and Review Systems and Processes

Risk Management 19. Comply with Legal Requirements in a Lodging Property20. Manage Loss/Risk Prevention

Sales and Marketing

21. Manage Customer Acquisition and Retention Programmes22. Manage Relationship with Customers

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Skill Code ES-ACE-503G-1

Skill Category Analytical, Conceptual and Evaluative

Skill Sub-Category(where applicable) N/A

Skill Facilitate the Implementation of a Productivity Framework

Skill Description

This skill describes the ability to facilitate the implementation of a productivity framework according to the productivity road map and action plan developed. It also includes monitoring and evaluating the effectiveness of the productivity framework.

Knowledge and Analysis

The ability to understand:

Productivity concepts Ways in which productivity plays an important role in the generation of

wealth and value for the organisation, industry and the country Benefits of productivity Types of productivity to be measured Factors that affect productivity Quantitative and qualitative factors that influence productivity Quantitative and qualitative indicators commonly used in measuring

organisation’s productivity Methods and tools used to measure productivity Methods to analyse the relationship between productivity

measurements and factors that influence productivity Assessment of qualitative and quantitative factors that influence

productivity Productivity goals and strategies that can be adopted by the

organisation Types of motivation and incentive schemes for productivity

improvements

It refers to gathering, cognitive processing, integration and inspection of facts and information required to perform the work tasks and activities.

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Application and Adaptation

The ability to:

Establish own role and responsibilities in the implementation of the productivity framework in an organisation

Facilitate establishment of a productivity management structure and assign responsibilities and accountabilities to stakeholders for implementation of the productivity framework in an organisation

Identify and arrange for the resources required for implementation of the productivity framework according to recommendations in the productivity road map and action plan

Monitor the implementation of the productivity framework based on recommendations in the productivity road map and action plan

Link staff performance appraisals, recognition and rewards to productivity according to results of productivity measurements

Compile and evaluate results gathered on productivity measurements and report findings to relevant stakeholders

It refers to the ability to perform the work tasks and activities required of the occupation, and the ability to react to and manage the changes at work.

Innovation and Value Creation

The ability to:

Evaluate the effectiveness of implementation of the productivity framework and report findings with recommendations for improvement to relevant stakeholders

It refers to the ability to generate purposive ideas to improve work performance and/or enhance business values that are aligned to organisational goals.

Social Intelligence and Ethics

The ability to:

Create awareness for the productivity improvement initiative and communicate details of the productivity road map and action plan to stakeholders to garner agreement and support

It refers to the ability to use affective factors in leadership, relationship and diversity management guided by professional codes of ethics.

Learning to Learn The ability to:

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Engage and encourage employees to participate in the productivity improvement initiative

Provide necessary training to prepare stakeholders to implement the productivity framework

It refers to the ability to develop and improve one’s self within and outside of one’s area of work.

Range of Application N/A

(where applicable)

It refers to the critical circumstances and contexts that the skill may be demonstrated.

Version Control

Version Date Changes Made Edited by

ES-ACE-503G-1 1-Sep-16 Initial Version WDA and STB

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Skill Foster Initiative and Enterprise in Teams

Skill Description

This skill describes the ability to identify areas for continuous improvement and apply strategies to facilitate, motivate and sustain initiative and innovation in the team. It also includes identifying, evaluating and measuring risks associated with innovation and taking initiative at a team level.



Motivation concepts and techniques to lead and motivate teams to increase initiative and innovation and their characteristics

Sources of innovative opportunities and types of innovation and their characteristics

Basic principles to unleash untapped innovation and creativity at the workplace

Tools and techniques to increase team’s ability to develop creative ideas for innovation and their features

Methods for building and sustaining a culture of innovation, initiative and enterprise among team members

Modes of communication for effective sharing of lessons and their features

Skills required for self-directed team to be effective and ways to help them acquire these skills

Types of risks and their implications on team performance and success Methods to reduce the impact of risk on team performance and

success Process of formulating communication plan to monitor, manage and

reduce risks


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The ability to:

Assist team members to unleash their untapped innovation and creativity and increase their ability to develop creative ideas for innovation at the workplace

Facilitate team to be self-directed and sustain effort for continuous improvement at the workplace

Evaluate the effectiveness of implemented strategies in achieving planned outcome in accordance to criteria and goals set



The ability to:

Identify possible areas for continuous improvement and challenges in getting team to initiate actions for continuous improvement at the workplace

Conduct risk assessment of new initiatives on team performance and success and recommend possible risk management strategies

Implement appropriate risk management strategies to support innovation and enterprise



The ability to:

Lead and motivate team to initiate actions, ideas and suggestions to improve workplace or business performanceIt refers to the ability to

use affective factors in leadership, relationship and diversity management guided by professional codes of ethics.


Enhance own creative skills and behaviour by identifying key opportunities for continuous improvement


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(where applicable)


Version Control



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Skill Solve Problems and Make Decisions at Managerial Level

Skill DescriptionThis skill describes the ability to examine the causes of performance deficiency and its impact on an organisation. It also includes managing team dynamics to identify and address performance deficiency.



Advantages and disadvantages of the various methods to collect relevant and current information on organisational performance standards and quality control policies

Sources of information to identify performance deficiency Advantages and disadvantages of the various methods to identify

performance deficiency Types of analytical tools and techniques and their application in the

problem- solving and decision-making process Principles of group dynamics and teamwork and techniques to manage

team dynamics Types of decision-making models for arriving at the preferred solution

and their features Factors affecting the effectiveness of an implementation plan Tools and techniques to identify performance deficiency or cause of

failure in implemented solution and implementation plan and their features

Advantages and disadvantages of various ways to formalise implemented solution as part of current Standard Operating Procedures (SOPs)

Organisational procedures for amending and disseminating SOPs


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The ability to:

Collect relevant and current information on organisational performance standards and quality control policies

Identify the types of performance deficiency and examine the causes and their impact on organisation-related aspects

Identify the root causes of the problems with team members using appropriate group facilitation techniques

Determine a preferred solution using appropriate methods and draw up an implementation plan to implement the solution at the workplace

Formalise implemented solution as part of the organisation’s current standard operating procedures

Evaluate the effectiveness of the implemented solution and implementation plan using appropriate techniques and criteria



The ability to:

Generate creative ideas using appropriate idea generation and group facilitation techniques

Shortlist the most viable ideas based on a set of pertinent criteria using appropriate problem-solving and decision-making techniques and tools

Evaluate the impact of shortlisted ideas using appropriate problem-solving and decision-making techniques and tools

Develop a corrective action plan for any shortfalls identified in the implemented solution and conduct a follow-up review of modifications made



The ability to:

Manage team dynamics and differing opinions through the use of conflict management techniquesIt refers to the ability to



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Reflect on own strengths and weaknesses and its impact in solving problems and making decisionsIt refers to the ability to

develop and improve one’s self within and outside of one’s area of work.


(where applicable)


Version Control



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Skill Code LPM-CHG-401C-0

Skill Category Change Management

Skill Sub-Category(where applicable)

N/A

Skill Facilitate Innovation and Lead Team Leaders to Implement Change

Skill Description

This skill describes the ability to work with team leaders to manage change processes. It also includes facilitating innovation at the workplace, implementing change strategies and processes and evaluating the impact of change.



Legal and ethical considerations relating to change management Organisational policies and procedures relating to the change

management Relevant professional or industry codes of practice and standards

relating to change management Key concepts and importance of a learning organisation in relation to

organisational change Theories and principles of change management The differences between and attributes of positive and negative risks



The ability to:

Support enterprising behaviour and risk taking among team leaders by modelling enterprising behaviours and rewarding innovation to encourage desired behaviours

Assign roles and responsibilities to implement change strategies and processes

Identify systems and behaviours that may support or limit implementation activities to facilitate implementation

Work with team leaders to anticipate and plan for predictable consequences of change by applying systems thinking

Analyse data and feedback from team leaders to establish trends and identify actions and resources required to ensure change processes generate required benefits


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The ability to:

Identify opportunities for growth or improvement based on current achievements

Develop and review systems to share learnings from change implementation processes to guide future actions for improvement



The ability to:

Demonstrate empathy by acknowledging and addressing the feelings and perspectives of team leaders arising from the impact of change implementation to ensure individual needs are addressed



Identify competencies to help individuals and teams to respond positively to change

Keep abreast of change management systems and processes by subscribing to diverse learning channels and participating in peer discussion platforms to enhance own knowledge for workplace application



(where applicable)


Version Control

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LPM-CHG-401C-0 1-Sep-16 Initial Version WDA and STB

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Skill Code BM-COM-403E-1

Skill Category Communications


Skill Conduct Interviews

Skill DescriptionThis skill describes the ability to prepare, conduct and follow up on interviews. It also includes identifying interviewees and interview objectives and evaluating effectiveness of interviews to ascertain areas for improvement.



Types of interviews Components of interview minutes Legal, regulatory, ethical and socio-cultural constraints related to

conducting interviews



The ability to:

Identify interviewee and interview objectives to support programme and initiative goals

Prepare interview questions to support interview objectives Deliver questions to meet requirements on interview structure Follow up on interviews to meet requirements on organisational

procedures



The ability to:

Evaluate effectiveness of interviews to identify areas for improvementIt refers to the ability to generate purposive ideas to improve work performance and/or enhance business values that are aligned to organisational goals.

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The ability to:

Assess the emotional states of interviewees and respond appropriately to emotional cues to demonstrate empathyIt refers to the ability to



Update own interviewing skills by subscribing to diverse learning channels to enhance workplace performance as an interviewer


Range of Application Legal, regulatory, ethical and socio-cultural constraints related to conducting interviews must include: Relevant legislations(where applicable)


Version Control


BM-COM-403E-1 1-Sep-16 Initial Version WDA and STB

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Skill Code BM-COM-303E-1

Skill Category Communications


Skill Present Information

Skill DescriptionThis skill describes the ability to present information in various formats to achieve presentation objectives. It also includes preparing, conducting and evaluating presentations to determine areas for improvements.



Factors for consideration when selecting presentation formats Sources of necessary information Criteria for organising information Presentation techniques



The ability to:

Identify presentation objectives and presentation formats in accordance with organisational procedures

Gather and analyse necessary information to support presentation objectives Develop presentations and presentation collaterals, if necessary, to support

presentation structure Present information in appropriate presentation formats to achieve

presentation objectives


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The ability to:

Evaluate presentations to determine areas of improvementIt refers to the ability to generate purposive ideas to improve work performance and/or enhance business values that are aligned to organisational goals.


The ability to:

Assess reactions of target audience towards the presentations to respond appropriately to address their concernsIt refers to the

ability to use affective factors in leadership, relationship and diversity management guided by professional codes of ethics.


Seek guidance and advice from peers and supervisors on past presentations to gain insights to plan the presentation


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Range of Application

Presentation formats may be verbal or written and must include: Reports Face-to-face presentations Audio Videos Posters Exhibits Models Performances Demonstrations

(where applicable)


Version Control


BM-COM-303E-1 1-Sep-16 Initial Version WDA and STB

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Skill Code HAS-CEX-5002-1.1

Skill Category Customer Experience


Skill Manage Guest/Customer Experience

Skill Description

This skill describes the ability to analyse service performance standards and assess service performance outcomes. It also includes the ability to propose actions to improve service performance standards and monitor the effectiveness of actions taken.



Service performance analysis Methods of data collection and data analysis Organisational critical situation escalation procedures Organisational service performance standards Guest/customer satisfaction index Parameters for identifying trends in guest/customer satisfaction Significance of evaluating guest and customer satisfaction level



The ability to:

Analyse service performance standards Assess service performance outcomes Propose actions to improve service performance standards Monitor effectiveness of actions taken to improve service performance

standards



N/A


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The ability to:

Communicate with colleagues outcome of proposed service performance actions to improve guest/customer satisfaction levelIt refers to the ability to



Update own learning to examine effectiveness of alternative corrective actions taken to improve service performance standard



(where applicable)


Version Control


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Skill Code SVCF-CS-401E-1

Skill Category Customer Experience


Skill Manage the Service Brand

Skill Description

This skill describes the ability to manage an organisation’s service brand, service brand guidelines and its impact. It also includes developing plans for corrective action and building the service team’s capability to understand the organisation’s service strategy.



Organisation’s service brand Organisation’s service brand guidelines Methods to implement the organisation’s service brand guidelines Types of data related to service brand guidelines Method to analyse impact of service brand guidelines



The ability to:

Gather data related to service brand guidelines to analyse the impact of the service brand guidelines

Analyse gaps between organisation’s service data and service brand guidelines to determine root causes of performance issues

Develop an implementation plan for corrective action to enhance service brand performance

Implement corrective actions to enhance the performance of service brand guidelines



The ability to:

Track customer’s feedback on organisation’s service brand to identify areas of improvement


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The ability to:

Communicate the organisation’s service strategy and service brand to the team

Seek endorsement on implementation plan to enhance the organisation’s service brand



Enhance team’s understanding of the organisation’s service brand and service brand guidelines through formal and informal learning platforms



An organisation’s service brand is the way an organisation seeks to identify itself. Service brands: Add depth and value to an organisation’s product offerings Display publicly the organisation’s culture and values

Service brand guidelines can be defined as activities or actions that support the organisation’s service brand, and are in line with the organisation’s vision, mission and values.

Gathering data related to service brand guidelines must include: Percentage of new customers of organisation’s product or service Increase in customer loyalty, e.g. increase in sign-ups for customer

loyalty or reward programmes Conversion rate of visitors to organisation’s website to purchases made Adherence to service brand guidelines by team Feedback from customers or supervisors on service brand guidelines Ascertain gaps by comparing data collected against organisation’s

service standards and service brand guidelines

An organisation’s service standards are the commitment to a level of service performance that an organisation’s customers can expect. The organisation’s service standards may be used to:

(where applicable)


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Inform customers of the service performance the organisation is committed to

Measure the organisation’s service performanceVersion Control


SVCF-CS-401E-1 1-Sep-16 Initial Version WDA and STB

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Skill Code BM-FIN-303E-1

Skill Category Finance


Skill Prepare Budget for the Business Unit

Skill Description

This skill describes the ability to prepare budget and cash flow requirements for the business unit based on business functional objectives and operational plans. It also includes reporting budget calculations and discrepancies to stakeholders for decision-making and ensuring adherence to financial controls in accordance with policies and regulations.



Objectives of budgets Parameters of budgets Types of budgets Key principles of accounting and financial systems Types of data sources and data required to prepare a budget Accounting principles and practices that are related to budget preparation Key principles of budgetary control and budget plans Budgetary control techniques Requirements of Singapore’s taxation policies Functional objectives and key requirements Organisational financial data Financial analytical techniques and methodology Relevant stakeholders to consult on budget calculations



The ability to:

Analyse business function strategies, functional objectives and operational plans to facilitate accurate forecasting and budgeting for the financial year

Calculate cash flow requirements of business unit to establish financing needs for the financial year

Compare previous actual data with estimations made by management to highlight discrepancies

Report budget calculations and discrepancies to relevant stakeholders to facilitate prompt management decision-making on budget allocation

Ensure adherence to financial controls to meet requirements of relevant organisational corporate governance and financial policies, legislation and regulations


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The ability to:

Identify opportunities for technological optimisation to enhance efficiency of the budget preparation processIt refers to the ability to

generate purposive ideas to improve work performance and/or enhance business values that are aligned to organisational goals.


The ability to:

Adhere to organisational code of conduct, values and ethics when preparing budget for the business unit to ensure fair and accurate reporting



Improve own budget planning competency by subscribing to various learning and peer discussion platforms to enhance workplace performance


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Range of Application Legislation and regulations must include: Financial Reporting Standards (FRS), as issued by the Accounting

Standards Council (ASC) General Accepted Accounting Principles Companies’ Act Sarbanes and Oxley Act Internal control policies Taxation periods and timing

(where applicable)


Version Control


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Skill Code HAS-FOS-5003-1.1

Skill Category Front Office Operations and Services


N/A

Skill Manage Concierge and Uniformed Services

Skill DescriptionThis skill describes the ability to prepare to manage, and oversee, concierge and uniformed services. It also includes resolving guests/customers’ concerns, escalating feedback and reviewing concierge and uniformed services.



Significance of preparing to manage concierge and uniformed services at start-of-shift

Importance of reviewing property’s activity level in property management system (PMS)

Strategies for resolving irregularities related to concierge and uniformed services, and taking corrective actions to address irregularities in operations

Guidelines for documenting records, reports, guests/customers’ feedback and irregularities related to concierge and uniformed services

Guidelines on Workplace Safety and Health Importance of ensuring concierge and uniformed services are delivered in

accordance with organisational procedures Methods of overseeing delivery of concierge and uniformed services, and

staff interactions with guests and customers Importance of checking reference materials for currency and relevancy Guidelines for managing team contingencies Guidelines for responding to changes in business levels Guidelines for handling service recovery Principles of effective communication and interpersonal techniques Techniques of root cause analysis Compensation policies for handling service breakdowns Techniques for evaluating effectiveness of delivery of concierge and

uniformed services Factors in achieving operational targets and service standards Methods of monitoring progress in achieving operational targets and

service standards Methods of communicating modifications in delivery systems and

processes


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The ability to:

Prepare to manage concierge and uniformed services, in accordance with organisational procedures

Oversee concierge and uniformed services, in accordance with organisational procedures

Manage guests/customers’ experiences, concerns and feedback escalation, in accordance with organisational procedures

Review and develop concierge and uniformed services, team's performance and welfare, in accordance with organisational procedures



The ability to:

Adapt and respond to changing business levels by maximising the potential of resources for concierge services, in accordance with organisational procedures

Communicate with relevant departments on potential hazards at work areas that might also have an impact on other services beyond concierge

Look actively for opportunities that have positive impact to enhance concierge services

Provide personal care, first aid attention and emotional support to guests, customers or team members, when applicable



The ability to:

Exhibit excellent examples of ownership, responsibility and resourcefulness by asserting, protecting, and upkeeping the core values of the department to inspire junior team members

Promote and maintain effective, confidential, secure record keeping of guests/customers' and departmental information



Advocate feedback loops for continuous improvement to encourage a work environment where team members' feedback is valued

Critique own performance as a means of self-evaluation, and initiate self-development activities for continual improvement


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(where applicable)


Version Control


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Skill Code ES-FSI-401G-1

Skill Category Infocomm Technology


Skill Use ICT for Knowledge Management

Skill Description

This skill describes the ability to use information and communication technology (ICT) tools for knowledge management in an organisation. It also includes using relevant ICT tools for knowledge management to resolve related problems.



Differences between information and knowledge Characteristics of knowledge management Benefits of knowledge sharing and its impact on organisational

performance Factors affecting the implementation of knowledge management

strategies and policies in an organisation Phases of a technology roadmap to achieve organisational goals in

knowledge management Comparison of the various range of ICT tools used for knowledge

management Sources of information available to evaluate quality of ICT tools Criteria to evaluate the suitability of ICT tools for knowledge

management Legislation governing the use of ICT tools and information in knowledge

management



The ability to:

Examine the roles and objectives of knowledge management in an organisation

Identify organisational knowledge management strategies and policies with respect to organisational goals and objectives

Analyse the common issues and problems in knowledge management faced by an organisation

Analyse the importance, benefits and roles of using ICT tools for knowledge management in an organisation


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The ability to:

Propose the resolutions for knowledge management issues and problems using ICT toolsIt refers to the ability to



The ability to:

Create a culture that encourages employees to share ideas, documents and information across their organisation, and to link employees into a community of shared knowledge regardless of physical location or time constraints



Research industry best practices in using ICT for knowledge management and benchmark against organisation’s practices to identify gaps

Examine the range of ICT tools available in the market and identify opportunities to use relevant tools for addressing the identified gaps


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Range of Application Characteristics of knowledge management must include:

A range of strategies and practices to enable individuals, teams and organisation to collectively and systematically identify, create, represent, share, and apply knowledge, so as to create insights and experiences

The abilities of an organisation to capture important knowledge, improve the knowledge constantly, and make it available to those who need it in the most effective way, so that the knowledge can be of value to the normal part of their work

Enabling the organisation to make best use of its information and knowledge assets, so that it will help its employees to improve their skills, which will result in improved effectiveness and creativity

Developing an environment where people are willing to share knowledge, thus enabling learning and improvement, with better efficiency and effectiveness

Legislation governing the usage of ICT tools and information in knowledge management must include: Computer Misuse Act Copyright Act

(where applicable)


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Skill Code SVCF-SI-401C-1

Skill Category Innovation


N/A

Skill Foster Service Innovation

Skill Description

This skill describes the ability to promote and foster a service innovation culture in the organisation. It also includes leading a team to generate service innovation ideas, facilitating its implementation and evaluating the success of implemented service innovation ideas.



Methods to promote the service innovation culture Organisational work practices and procedures that support service

innovation Characteristics of a leader Resources required for implementation of service innovation ideas Methods to evaluate the success of implemented service innovation

ideas



The ability to:

Promote a service innovation culture within the organisation Identify resources required for implementation of service innovation

ideas Develop a business case for service innovation ideas generated Oversee the implementation of service innovation ideas



The ability to:

Lead team in generating service innovation ideas which are in line with the organisation’s evaluation criteria

Evaluate success of implemented service innovation ideas to ascertain its effectiveness


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The ability to:

Seek management’s endorsement on business case to implement service innovation ideasIt refers to the ability to



Review past service innovation ideas from organisation’s database to lead the team in generating new ideas


Range of Application Methods to promote the service innovation culture must include: Encouraging a service innovation mindset amongst staff Communicating importance and need for service innovation Establishing working conditions that encourage the application of

service innovation Promoting the benefits of service innovation which includes:

o Winning new customerso Customer retentiono Greater customer satisfactiono Strengthening the service culture of the organisationo Improving efficiencyo Improved business results from implemented service innovation

ideas

Resources required for implementation of service innovation ideas must include: Machinery or infrastructure required to implement phases of

development, testing and launching Types of patents and IP rights IT solutions Manpower Budget

(where applicable)


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Skill Code ES-IP-402G-1

Skill Category People and Relationship Management

Skill Sub-Category (where applicable) N/A

Skill Develop a Work Team

Skill DescriptionThis skill describes the ability to establish teams and allocate resources in achieving organisational goals. It also includes cultivating open communication for teamwork and evaluating the progress of the team.



Critical factors in building a high performance team Characteristics and impact of team synergy on team performance Techniques for team building and development Coaching process aligned to organisational vision and business goals Platforms and tools to create opportunities for team members to

contribute ideas and skills Components of systems to recognise contributions of team members Implications of diversity issues on coaching Components of systems for development of staff Motivational theories related to rewards and recognition for staff Ways to determine trends in team performance


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The ability to:

Analyse the types of teams required and their value in achieving organisational goals

Identify and elect work team members and align roles, responsibilities, objectives and expectations of the work team to organisational goals

Delegate tasks and allocate resources to facilitate work team towards the achievement of goals and objectives, taking into consideration diversity issues

Evaluate impact of task and role delegation among team members on team synergy and make adjustments where necessary in accordance to criteria set

Encourage teamwork and foster commitment and sense of ownership among team members based on team building and development techniques

Assess the barriers to group interaction and communication and establish infrastructure to facilitate knowledge management and work team coaching which is aligned to organisational vision and business goals



The ability to:

Monitor and evaluate team progress and performance in achievement of goals and objectives



The ability to:

Communicate the roles, responsibilities, objectives and expectations to the work team and empower team members to accomplish them

Communicate feedback to team using the most suitable means and data and provide recommendations to improve performance

Recognise and reward team work and performance taking into consideration implications of diversity issues


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Seek feedback from peers and supervisors to improve own future performance



(where applicable)


Version Control


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Skill Code ES-IP-401G-1

Skill Category People and Relationship Management


Skill Lead Workplace Communication and Engagement

Skill Description

This skill describes the ability to lead workplace communication through the implementation of communication strategies and mechanisms. It also includes using negotiation strategies to achieve organisational goals and win-win outcomes.



Communication strategies, tools and methods associated with the various communication mechanisms to meet organisational goals and objectives and their features

Types and dimensions of organisational culture and their characteristics

Dimensions of conflict or dispute Desired goals to be achieved as a outcome of negotiation Motivations, priorities, interests and inclinations of stakeholders

involved in a negotiation Importance of considering cultural factors and various diversity issues

that affect the communication in a negotiation process Factors affecting the prioritising of goals and evaluation of possible

trade-offs Steps to develop relevant details and supporting arguments for

negotiation Negotiation styles and tactics for countering other party’s style and their

characteristics Sources of power, conflict and obstacles to a successful negotiation

and their implications in a negotiation


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The ability to:

Conduct research on best practices in workplace communication, evaluate their suitability for adoption and establish benchmarks for the organisation

Develop communications plan to implement communication strategies and mechanisms to meet organisational goals and objectives

Evaluate employees’ level of acceptance of organisation’s vision, mission and core values and take corrective actions where needed

Evaluate effectiveness of communication strategies and mechanisms and implementation plan according to criteria set

Establish the actual causes of conflict or dispute and plan for negotiation taking into account organisational goals and objectives

Assess negotiation situation and develop negotiation strategies taking into consideration diversity issues

Evaluate negotiation process and delegate appropriate follow-up actions in a timely manner based on accurate and objective analytical techniques



The ability to:

Evaluate gaps and barriers in workplace communication based on determined benchmarks and establish communication strategies and mechanisms that meet organisational goals and objectives



The ability to:

Use communication strategies to influence organisational culture and motivate employees to commit to the organisation’s vision, mission and core values

Conduct negotiation to achieve organisational goals and win-win outcomes by applying negotiation strategies and effective communication skills


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Reflect on gaps in own communication and negotiation style to make adjustments for future interactions



(where applicable)


Version Control


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Skill Code ES-PMD-304G-1

Skill Category Personal Management and Development


Skill Foster Team Adaptability

Skill Description

This skill describes the ability to analyse employability issues in the global context. It also includes using strategies to adapt team members to the changing conditions and diversity at the workplace for greater productivity and effectiveness.



Types of learning opportunities and uses of learning resources and references for development

Common challenges and difficulties in selecting the appropriate resources for development

Ways to recommend and facilitate the use of the various resources for development

Methods to identify learning styles of self and team Types of learning theories, learning motivation theories and

motivational factors to learn Transferable skills and knowledge and their features Factors that hinder and encourage learning Types of diversity in the team Importance of team cooperation and synergy Impact of changes at the workplace



The ability to:

Analyse information gathered from the news media to determine relevant trends and issues that would affect work team at the workplace

Analyse the implications of global competitiveness on one’s job and team at the workplace

Analyse the impact of diversity on a team and facilitate team members to work within a diverse team based on strategies set

Identify the competencies required in current job for self and team at the workplace


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The ability to:

Implement ways to provide a conducive work environment to facilitate the transfer of learning among team members and peersIt refers to the ability to



The ability to:

Identify and implement strategies to motivate and assist team members to adapt to change in job requirements at the workplaceIt refers to the ability to



Identify gaps in competencies, determine training and development needs and select resources and suitable learning opportunities that match the learning styles of self and team

Promote opportunities for learning and coaching within a team



(where applicable)


Version Control


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Skill Code ES-PMD-405G-1

Skill Category Personal Management and Development


Skill Manage Workplace Challenges with Resilience

Skill DescriptionThis skill describes the ability to apply resilience techniques to manage challenges. It also includes assessing one’s personal as well as the organisation’s level of resilience.



Concept of resilience Importance of resilience to an individual and/or an organisation Types of assessment tools and methods to assess level of resilience Characteristics of assessment tools and methods used to assess level

of resilience Methods for development of resilience Characteristics of the various methods for development of resilience



The ability to:

Assess the level of resilience at the individual and/or organisational level and its effects on achieving desired outcomes according to methods set

Apply resilience techniques to manage challenging circumstances at the individual and/or organisational level



The ability to:

Examine the areas for development in resilience of the individual and/or organisation to achieve desired outcomesIt refers to the ability to


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The ability to:

Seek support from others when dealing with challenging situationsIt refers to the ability to use affective factors in leadership, relationship and diversity management guided by professional codes of ethics.


Reflect on opportunities to learn and renew oneself to bolster resilienceIt refers to the ability to develop and improve one’s self within and outside of one’s area of work.

Range of Application Concept of resilience must include: Definition of resilience from individual and/or organisation perspective Psychology of resilience includes:

o Cognitiveo Neurophysiologyo Psychoneuroimmunology

Domains of resilience must include: Individual’s perspective includes:

o Being in control to influence whatever happens nexto Assuming ownership to improve the situation, regardless of

one’s formal responsibilitieso Being optimistico Able to surmount stressful situations and emerge stronger

thereaftero Able to adapt one’s thinking to the situation at hand e.g. taking

another’s point of view, able to see things from a different perspective, able to see difficulties as challenges, etc.

o Able to use humour to get through difficult circumstanceso Able to accept that something has happened and moving on to

deal with ito Able to persevere and endure adverse situationso Able maintain composure and a healthy level of physical and

psychological wellness in the face of challenges.

(where applicable)


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o Able to contain setbacks in one aspect from spilling over to other professional or personal aspects

o Able to acquire resources to move on in challenges and reach one’s full potential

Organisational perspective includes:o Systems in place to ensure business continuityo Diversification of business activities to mitigate riskso Flexible systems and processeso Strong leadershipo Responsiveness to operating environmento Systems to generate and protect business resources e.g. supply

chains, financial and human resourceso Systems and tools in place to train, maintain and track resilient

individuals and teams

Factors affecting the level of resilience must include: An individual’s level of resilience must include:

o Nature of occupation e.g. fast-paced, dynamic vs. stagnant, predictable & routine

o Personality and traitso Life experienceso Wellness of one’s mind, spirit, body, et cetera

An organisation’s level of resilience includes:o Cultureo Leadershipo Systems and processeso Investment in training and development of staff

Resilience techniques must include: Practising/ internalizing resilient behaviours must include:

o Not giving up and persisting in achieving goals despite the difficulties

o Being decisive and able to make sound decisions despite uncertainties and pressures

o Staying composed and positive in times of difficultyo Thinking clearly and staying focused under pressureo Recognising how your feelings affect performance and

understanding how it affects your relationship with stakeholders, team members, customers, and in turn affects organisational performance

o Distinguishing personal and professional outcomes

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o Responding to changes and situations with a positive and open mind

o Creating a supportive culture within an organisationo Coaching others through difficultieso Recognising stress symptoms before they become an issueo Engaging in activities to maintain the well-being of one’s mind,

spirit and bodyo Controlling unwanted thoughts and emotional reactions

Formulating an action plan to develop resilience at the individual and/or organisational level, with components of an action plan to develop resilience at: The individual level must include:

o Measurement/ outcome indicators to track development in resilience

o Areas for development in resilienceo Methods/ tools for collecting feedback on level of resilienceo Schedule of timelineso Resources e.g. physical, financial requiredo Possible methods to develop resilience, such as:

Using journals to list and challenge limiting beliefs Attending courses Building a strong support network through nurturing

strong and positive relationships, getting involved in community and volunteer work, or joining a faith or spiritual community

Building long-term stress resilience and reduce situational stress throughout the day

Sharing and exchanging stories Setting progressive and incremental goals to build self

confidence in specific areas Reflecting on past experiences and using them to

positively reframe future experiences Practising relaxation techniques that can include

imagery and breathing techniques Applying nutritional strategies for boosting vitality,

motivation and productivity, Applying learned optimism techniques Applying problem-solving and decision-making

techniques to make sound decisions despite uncertainties and pressures

Controlling unwanted thoughts and emotional reactions

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The organisational level must include:o Measurement/ outcome indicators to track development in

resilienceo Areas for development in resilienceo Methods/ tools for collecting feedback on level of resilienceo Schedule of timelineso Resources e.g. manpower, financial, logistics requiredo Plan to stakeholderso Possible methods to develop resilience, such as:

Encouraging innovation and experimentation Implementing systems to ensure business continuity Diversifying business activities to mitigate risks Introducing systems and processes to enhance

organisation’s flexibility and adaptability and to generate

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Skill Code HAS-PNI-5001-1.1

Skill Category Planning and Implementation


Skill Apply Project Management Techniques

Skill Description

This skill describes the ability to apply project management principles and practices within the context of the work required by the job role. This also includes establishing and managing project budgets, assessing and mitigating project risks as well as managing the project schedules while responding to any changes.



Roles and responsibilities of each member in the project team Importance of project objectives and timelines Principles and objectives of risk assessment, analysis and reporting

processes Methods of interpreting financial charts and graphs Methods of financial project progress documentation Project budget variance detection and reporting to the project manager Types and applications of scheduling tools and techniques Time management techniques



The ability to:

Identify risks throughout project life cycle Perform basic risk assessment and report to relevant stakeholders in

order to develop risk mitigation plans Assess project budgets and potential cost issues on operations to prevent

cost overruns in project budgets Work within project schedules to ensure project deliverables are met Identify and report potential changes to project schedules to project

managers for corrective actions Monitor and manage changes in a timely manner to meet the project

target schedules


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The ability to:

Adopt risk control policies and procedures to ensure potential risks are mitigatedIt refers to the ability

to generate purposive ideas to improve work performance and/or enhance business values that are aligned to organisational goals.


The ability to:

Encourage all team members to carry out their roles effectively for a project to meet objectives and target schedulesIt refers to the ability

to use affective factors in leadership, relationship and diversity management guided by professional codes of ethics.


Learn from peers and supervisors in techniques to effectively manage a project



N/A

(where applicable)


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Version Control


HAS-PNI-5001-1.1 1-Sep-16 Initial Version WDA and STB

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Skill Code BM-SPI-402E-1

Skill Category Planning and Implementation


Skill Manage and Review Systems and Processes

Skill DescriptionThis skill describes the ability to manage, review and evaluate systems and processes with a view for enhancements. It also includes gathering of feedback and developing solutions to close gaps and to make improvements.



Different tiers of systems and processes within the organisation Tools and methodologies to review systems and processes



The ability to:

Manage systems and processes to meet organisational guidelines and policiesIt refers to the ability

to perform the work tasks and activities required of the occupation, and the ability to react to and manage the changes at work.


The ability to:

Review and evaluate systems and processes in accordance with organisational policies to identify areas for improvement

Develop and establish solutions to gaps and areas of improvement to further enhance organisational systems and processes


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The ability to:

Adhere to organisational code of conduct, values and ethics when managing and reviewing systems and processes to ensure continued efficiency of organisational business processes



Keep abreast of best practices in managing systems and processes by subscribing to diverse learning channels and participating in peer discussion platforms to enhance own knowledge for workplace application



N/A

(where applicable)


Version Control


BM-SPI-402E-1 1-Sep-16 Initial Version WDA and STB

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Skill Code HAS-RIM-5001-1.1

Skill Category Risk Management


Skill Comply with Legal Requirements in a Lodging Property

Skill Description

This skill describes the ability to identify and apply regulations and monitor compliance with regulations in hotel and accommodation services environment. It also includes liaising with regulatory agencies and acquiring licences and permits.



Importance of liaising with regulatory agencies Importance of keeping licences and permits up-to-date Importance of complying with regulations Importance of keeping up with changes to relevant legislative

requirements



The ability to:

Liaise with regulatory agencies, in accordance with organisational procedures

Acquire licences and permits, in line with regulatory procedures Identify and apply regulations applicable to business operations Monitor compliance with regulations, in accordance with legislative

requirements



The ability to:

Identify innovative approaches and strategies, according to organisational guidelines, to comply with legal requirements in a lodging property


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The ability to:

Pay attention to social dynamics in the work environment and demonstrate ethical principles and moral decisions, according to organisational guidelines for complying with legal requirements in a lodging property



Demonstrate learning approaches to address irregularities at work, according to organisational guidelines, to comply with legal requirements in a lodging property


Range of Application Scope of compliance with requirements must include: Regulatory agencies Regulatory licences and permits(where applicable)


Version Control


HAS-RIM-5001-1.1 1-Sep-16 Initial Version WDA and STB

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Skill Code HAS-RIM-5002-1.1

Skill Category Risk Management


Skill Manage Loss/Risk Prevention

Skill Description

This skill describes the ability to identify causes, areas and perpetrators of potential loss and risk and review safety, privacy and security practices. It also includes managing inspection activities, measures and mitigation actions to minimise loss and risk, handling exceptional cases and implementing changes to meet objectives.



Significance of loss and risk prevention Significance of identifying potential safety or security concerns Benefits of empowerment in the delegation of responsibilities Investigation and disciplinary actions in exceptional cases Criteria for setting targets for success Importance of implementing changes after reviewing loss and risk

policies and procedures Guidelines for maintaining safe work areas, in accordance with the

Workplace Safety and Health Act



The ability to:

Identify causes, areas and perpetrators of potential loss and risk Review safety, privacy and security practices with relevant

stakeholders Manage inspection activities and mitigation actions to minimise loss

and risk Handle exceptional cases via investigation and disciplinary actions Review effectiveness of loss and risk policies and procedures, and

implement changes


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N/A



The ability to:

Influence others to be vigilant in safeguarding privacy and security of property, guests, customers and residentsIt refers to the ability to



Participate in discussions with stakeholders to improve on managing loss and risk prevention



(where applicable)


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HAS-RIM-5002-1.1 1-Sep-16 Initial Version WDA and STB

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Skill Code BM-SM-409E-1

Skill Category Sales and Marketing

Skill Sub-Category (where applicable) N/A

Skill Manage Customer Acquisition and Retention Programmes

Skill Description

This skill describes the ability to manage customer acquisition and retention programmes. It also includes establishing, managing, evaluating and refining customer acquisition and retention programmes to increase customer loyalty.



Importance of building customer relationships and increasing customer loyalty

Objectives of customer acquisition and retention programmes Costs of customer acquisition and retention programmes



The ability to:

Establish and manage customer acquisition and retention programmes to increase customer loyalty

Review existing customer acquisition and retention programmes to ensure that they are current

Evaluate customer responses to determine if customer needs and expectations are met



The ability to:

Evaluate and refine customer acquisition and retention programmes to increase customer loyaltyIt refers to the ability to


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The ability to:

Demonstrate empathy and appreciation of others' views and issues when collaborating with cross-functional teams to manage customer programmes to maintain positive working relationships



Keep abreast of market trends and developments on customer acquisition and retention programmes to stay competitive with industry practices by subscribing to diverse information channels



(where applicable)


Version Control


BM-SM-409E-1 1-Sep-16 Initial Version WDA and STB

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Skill Code BM-SM-410E-1

Skill Category Sales and Marketing


Skill Manage Relationship with Customers

Skill Description

This skill describes the ability to manage relationship with customers. It also includes identifying and managing customer expectations, setting service standards, resolving issues with customers and maintaining and improving customer relationships through programmes and initiatives.



Importance of customer satisfaction Factors driving customer satisfaction Importance of building customer relationships Categories of customer characteristics Objectives of setting customer service standards Methods of gathering feedback from customers



The ability to:

Identify and assess customer expectations to meet customer needs Set customer service standards to ensure customers receive a

consistent experience Manage customer expectations to increase customer satisfaction Resolve issues in accordance with organisational procedures to ensure

service recovery Maintain and improve relationships to enhance customer retention



The ability to:

Identify new programmes and initiatives to develop and maintain relationships with customersIt refers to the ability to


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The ability to:

Demonstrate social awareness when interacting with customers to ensure customers’ needs and expectations are addressedIt refers to the ability to



Keep abreast of customer expectations to fulfil customer needs by subscribing to diverse information channels



(where applicable)


Version Control


BM-SM-410E-1 1-Sep-16 Initial Version WDA and STB

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Definitions of the Five (5) Domains

Domain Definition


Knowledge includes the gathering of facts and information through traditional and digital forms. Analysis involves the cognitive processing, integration and inspection of single or multiple sources of facts and information required to perform work tasks and activities and takes into consideration, the work contexts in which the tasks and activities are carried out. The result of knowledge and analysis produce judgements on work tasks/activities/issues/areas, and the conceptualisation of solutions to solve problems at work.


Application involves the ability to perform work tasks and activities defined by the requirements of the occupation. Adaptation involves the ability to react to and manage the changes in the work contexts. The result of application and adaptation leads to the production of psycho-motor actions and behavioural reactions to the work tasks/activities/issues/areas, and the execution of the planned solutions to solve problems at work.


Innovation includes the ability to generate purposive ideas to improve work performance and/or enhance business values that are aligned to the organisational goals. As a result of innovation, the organisation is able to reap the values from individual or team contributors to achieve organisational growth.


Social intelligence includes the ability to appreciate and use affective factors in leadership, relationship and diversity management guided by professional codes of ethics as effective individuals or team contributors.

Learning to Learn

Learning-to-learn includes the ability to improve on self-development within and outside of one’s area of work. It involves the continual inspection of one’s knowledge, analytical, application, adaptive, innovative and social skills that are needed to perform the work optimally and/or solve problems effectively.

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