© NYS PTA · unique and energizing start to everyone’s PTA year. Utica College is a casual,...

© NYS PTA ® SLC Registration Packet 2017

Friday, July 21 4:00 p.m. - 8:00 p.m. ........... Registration for Early Arrivals 6:30 p.m. - 9:30 p.m. ............ PTA Store 7:00 p.m. - 9:00 p.m. ........... Evening Presentation for early arriving

attendees (Light snacks to be served) 9:00 p.m. ............................. Networking / Free time

Saturday, July 22 7:00 a.m. - 8:45 a.m. ........... Breakfast for early arriving attendees 8:00 a.m. - 12:00 p.m. ......... Board of Directors meeting 10:00 a.m. - 4:00 p.m. ......... SLC Opens / Registration 10:00 a.m. - 4:00 p.m. ......... Exhibitors 10:00 a.m. - 4:00 p.m. ......... PTA Store 11:00 a.m. - 12:00 p.m. ....... Presentation for general attendees present 12:00 p.m. - 1:00 p.m. ......... Lunch (for all) 1:30 p.m. - 2:00 p.m. ........... Meet the Board of Directors 2:00 p.m. - 2:30 p.m. ........... First Timers Tour 2:45 p.m. - 3:45 p.m. ........... Session 1 Workshops 4:00 p.m. - 5:00 p.m. ........... Session 2 Workshops 5:15 p.m. - 6:15 p.m. ........... Session 3 Workshops 6:30 p.m. - 7:30 p.m. ........... Dinner (Wear your SLC T-shirt); Outside 7:45 p.m. - 9:30 p.m. ........... Evening Presentation 9:30 p.m. .............................. Networking / Free time

Sunday, July 23 7:00 a.m. ............................. PTA Walk 7:30 a.m. - 8:30 a.m. ............ Breakfast 8:00 a.m. - 10:30 a.m. .......... PTA Store 8:30 a.m. ............................. Checkout Begins 8:45 a.m.- 9:45 a.m. ............. Session 4 Workshops 10:00 a.m. - 11:00 a.m. ........ Session 5 Workshops 11:15 a.m. - 12:15 p.m. ........ Session 6 Workshops 12:15 p.m. ........................... Lunch 1:00 p.m. ............................. SLC ends

Summer Leadership Conference 2017 “At a Glance” Schedule


Summer Leadership Conference Utica College, Utica, NY July 21 - July 23, 2017

Dear PTA Leaders,

It is our pleasure to invite you to the 2017 Summer Leadership Conference from July 21‐23, 2017 at Utica College. Every year the workshop selections, program and new components make this event a unique and energizing start to everyone’s PTA year.

Utica College is a casual, relaxing and scenic environment where PTA members from around the state have an opportunity to network with state PTA leaders and one another, to expand their leadership skills. Past attendees have found the information interesting, useful, motivational and supportive. It is also a wonderful opportunity to meet new PTA friends and share ideas. This year we are looking to the future of PTA! Come join us and learn how you can take your PTA unit to new and exciting places.

Please visit our website at www.nyspta.org, where you can view the latest up‐to‐date information, printable fliers, registration information and register online. If you have questions about this event, please contact your PTA Region Director (http://nyspta.org/Contact/contactus.cfm) or send an email to the 2017 Summer Leadership Conference Coordinator Carol Raymond at [email protected]. Registration inquiries can be directed to the Conference Coordinator.

NYS PTA will provide you with the tools and skills you need to be strong and confident leaders. This is a great opportunity to build a better and more diverse PTA by ensuring participation from among your members. Our events should be offered to officers, board members and to all members interested in developing their leadership skills. This leadership training event is a legitimate PTA expense, as a well run PTA will serve the children and community most effectively. Well trained and motivated members will lead to the successful longevity of your PTA unit.

Take a look at the workshop offerings, share the information widely, register and attend a wonderfully planned conference and enjoy meeting other PTA leaders.

We hope that you and members of your unit, council or region will join us for a fun filled, informative and energizing weekend. Grab your Pink Ladies, T‐Birds, poodle skirts and rolled t‐shirts! PTA...It’s the Time, It’s the Place!

Looking forward to seeing you in Utica...

www.nyspta.org

Gracemarie Rozea, NYS PTA President Carol Raymond, 2017 Conference Coordinator NYS PTA Staff Operations/Events Manager

The following is an outline of the facilities and services that Utica College provides for our Summer Leadership

Conference. Emergency contact number at Utica College: (315) 792-3344.

Housing Housing will be provided primarily in Boehlert and Bell residence halls, which feature air-conditioned, suite-style accommodations with private and semi-private baths. Each hall also features common lounge areas, common kitchen and on-site laundry facilities. Each room will include a linen package, which includes sheets, pillow case, blanket/spread and

towel set for your use.

** A lost room key fine will be charged in the event that you lose your dorm room key. A fine of $120 will be charged for suite-style rooms and $40 for regular dorm rooms. **

Food Service Meals will be centrally located and are served buffet style.

Conference Facilities Conference guests may enjoy the athletic facilities including the gym, swimming pool, Nautilus room, tennis and volleyball courts.

Location Utica College is located in the picturesque Mohawk Valley of Central New York. Utica College offers an ideal combination of a safe, convenient campus within a lively small city.

Summer visitors to the Utica College campus will notice its large grassy lawns, open fields, walkways lined with trees and flowerbeds, outdoor pieces of sculpture and easy access to local amenities and attractions. The college is situated in a predominantly residential section of west Utica. The 128-acre campus is level and provides short, convenient walks between buildings.

Utica is located just 55 miles east of Syracuse and 90 miles west of Albany. Utica College is located just minutes from Interstate 90.

Parking There is free campus parking for conference attendees.

Directions from points East and West Travel the New York State Thruway (I-90) to Exit 31 (Utica). Follow the signs to Route 12 South and exit at Burrstone Road/Utica College. Follow the signs to Utica College.

Directions from the South/New York City

Take the New York State Thruway (I-87) North to I-90 West. See the preceding paragraph for directions from the Thruway.

Directions from the North

Take Route 12 South to Utica. Exit at Burrstone Road/Utica College, and follow the signs to campus.

Utica College Directions and Fact Sheet

PLEASE

NOTE:


TWITTER HANDLE FOR NYS PTA SUMMER LEADERSHIP CONFERENCE 2017:

#NYSPTASLC17

Suggestions on What to Bring to SLC

Towels

Pillow

Blanket/sleeping bag (you may want something a little heavier than what is provided)

Flip flops (to wear to the bathroom)

Toiletries (shampoo, soap, etc.)

Tote to carry toiletries to the bathroom

Tissues

Alarm clock

Camera

Tote bag (for your wealth of information)

Snacks

Beverages (cooler to keep them cold)

Travel Mug

Comfortable shoes

Casual attire

Swim wear/cover up/pool towel

Jacket/sweatshirt (for cool evenings)

Umbrella

Iron

Blow dryer, curling iron

Coffee/tea pot

Cell phone/charger

Notebook

Pen/pencil

Mirror

Power strip/extension cord

Tylenol or any necessary medications

Batteries for any electronics brought

Additional hangers (some provided but not to hang skirts)

And whatever other items you feel will make your stay the most comfortable…..

Remember that you will be staying in college dorms. There are minimal items supplied for you: sheets, thin pillow, light blanket and small towels. The campus store hours are limited so we cannot rely on obtaining items there. There is a store nearby in case there are items you forget. Please be sure to leave all of the contact information in case of an emergency with your family. Here is a list of some items that you may want to bring:


SNEAKER DONATION DRIVE The Mohawk Valley Community Action Agency serves a number of needy families in the

local community. Families of these students in Child Development are very poor. They lack sneakers and, as a result, are not allowed to participate in gym class.

We are collecting, new or gently-used sneakers for any age group.

Receive a ticket upon receipt of your donation for a chance to win a prize!

Drop off is at Utica College, Library Concourse lower level: Saturday, July 22 from 10:00a.m.– 5:00p.m.


Friday, July 21, 2017 EVENING PRESENTATION 7:00 p.m.-9:00 p.m.

Don’t forget to visit the Store Hours:

Friday, July 21: 6:30 p.m. — 9:30 p.m.

Saturday, July 22: 10:00 a.m. — 4:00 p.m.

Sunday, July 23: 8:00 a.m. — 10:30 a.m.

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TWITTER HANDLE FOR

NYS PTA SUMMER LEADERSHIP

CONFERENCE 2017:

#NYSPTASLC17

Saturday, July 22, 2017 MORNING PRESENTATION 11:00 a.m.-12:00 p.m.

Saturday, July 22, 2017 FIRST TIMERS TOUR 2:00 p.m.-2:30 p.m. First Timers Tour – Welcome to Utica College! If this is your first time at SLC, get the scoop on the weekend's activities. Guys and Gals are invited to rock and roll around the campus with the Executive Committee to get oriented on where you will eat, sleep, learn and chill out.

Saturday, July 22, 2017 MEET THE BOARD 1:30 p.m.-2:00 p.m. Meet the ’Cool Cats’ - Your NYS PTA Board of Directors – An informal conversation with your New York State PTA Board of Direc-tors. Ask questions, share stories, learn a few new tips!

Making the Case for PTA; a National PTA presentation – What’s the difference between a PTA and a PTother?” “Where do my dues dollars go?” “Why should I join/support PTA?” Learn the reasons people join PTA, what PTA has to offer all community stakeholders, and how to answer those persistent questions. Learn to deliver a clear and compelling value message.

Leading the Way in Mentoring – Children who succeed despite overwhelming personal, economic and social obstacles do so often be-cause of a caring adult in their lives. Mentoring outcomes include greater participation in school, improved attendance, higher graduation and college admission rates, and better overall performance.

For those arriving before the kickoff of SLC, enjoy these additional activities being offered

Saturday, July 22, 2017 SESSION 1 2:45 p.m.-3:45 p.m. 101 Google Products for Educators & PTA – Google has many applications that can make the role of an educator and PTA officer much easier.

We will explore some of their applications and discuss how they can assist today's educators, teachers, related professionals and PTA. A Gmail account is helpful for the attendee, but if you don't have that's okay, we will set you up. This workshop is available for possible CTLE credit.

102 How to Promote Your PTA and Bring the Members to You! – Get the inside scoop on the top 10 things you can do today to get your membership rocking. In this workshop, you will learn how to promote membership at every level and find happy PTA members. You will get a tried and tested path to marketing your PTA, energizing your base and increasing your membership numbers.

103 Diversity, Equity and Inclusion – Have you thought about the meaning of diversity involving equity? If you think diversity means culture you only are partially right. This workshop is for understanding the role of diversity, equity and inclusion in the everyday business of teaching students, and of PTA as an organization and the effect these three concepts can have on your fellow educators, PTA board and members, and community. This workshop is available for possible CTLE credit.

104 The Role of Educators and PTA in a Rural School – Small, rural schools account for over 360,000 students in NYS. They have low PTA involvement due to many issues including a culture of undervaluing education. Education is often not seen as a necessity in rural communities with high dropout rates. However, more and more school leaders in these districts are seeing the value of PTA and our unified voice and stance on issues and they want us to be more active in their schools. The purpose of this workshop would be to identify rural schools, address the unique challenges these schools/communities face, and what services PTA can provide for students, families and educators in those schools.

105 Hoppin' and Boppin' to the Advocacy Rock – An overview of advocacy at all levels of PTA; whether working at a local or region level, members can begin to create and advocacy plan that they can build upon with their board.

106 You Are the President – Congratulations, and thank you for taking on this important role. This innovative workshop will explore your new responsibilities, providing you with the tools needed for today's PTA and to be an effective president. We will walk you through setting the calendar, developing meeting agendas, how to build your committees and to create a partnership with your principal.

201 Social Media – 140 Characters Amplifying Your Advocacy - New York Style! – Twitter, Facebook, Snapchat, Instagram, Pinterest and LinkedIn are common platforms to engage friends, family and colleagues about your interests and life. In this session, speakers will discuss how to effectively use communications and advocacy tools, methods and emerging technologies to influence policymakers and legislation in your community, state and at the national level.

202 Take a Spin around the Unit Portal – Get up to speed and accelerate your knowledge of navigating around the Online Unit Portal. Be the cool cat who can easily find information (Membership, Dues Payments, Credit Vouchers, Insurance and Bylaws) and complete your tasks quickly and efficiently for a smooth ride this year running your PTA.

203 The Messy Truth: When Implicit & Explicit Bias Gets in the Way of Leadership that is Diverse and Culturally Responsive in Your School Building and PTA – A conversation about the importance of your teaching workforce and PTA leadership reflecting the diversity of your community. Communities are diverse in many ways and school personnel and PTA should be as well. Inclusive leadership not only increases membership and transitional leadership but it has the ability to ensure that family-school communication is effective and relationships are fruitful. This workshop is available for possible CTLE credit.

204 Advocacy for Current Wellness Issues and How You Can Support Students – Learn how to advocate for current health and wellness issues in your schools' community as an educator or as a PTA member. Come prepared with topics you would like to discuss and brainstorm on how to advocate for change. We'll discuss how both educators and members can work with students to provide increased support for their wellness. This workshop is available for possible CTLE credit.

205 Bylaws Wizard for Units & Councils – For unit or council presidents and bylaws chairs. Learn all the information you need to review, renew or amend your unit/council bylaws efficiently using the new user friendly Bylaws Wizard.

206 Treasurer 1 – The treasurer plays a key role in the ongoing operation of each PTA unit. He/she is the custodian of the unit’s finances and must ensure that there are appropriate internal controls to prevent misuse of funds. The treasurer guides the unit in making sure there are enough funds available to provide the programs and services. Lastly the treasurer makes sure the required reports are provided to the membership and IRS.

Saturday, July 22, 2017 SESSION 2 4:00 p.m.-5:00 p.m.


Following are Workshops being offered at Summer Leadership 2017. Some workshops are limited in seating.

= Leadership = Diversity = Technology = Advocacy = Membership = Nuts & Bolts

New York State PTA is now an approved provider of Continuing Teacher and Leader Education (CTLE) for education professionals!

Workshops meeting CTLE criteria are indicated in the workshop description. Educators attending CTLE workshops will receive necessary documentation from NYS PTA after Summer Leadership Conference.

Saturday, July 22, 2017 SESSION 3 5:15 p.m.-6:15 p.m. 301 Reflections 101 – Plan a successful Reflections program for your school or region. In this workshop, we will review the Reflections basics

and how to promote your Reflections program, collect your artwork, identifying entries ineligible for advancement, judge and advance the artwork to the next level, use the online system and finally celebrate your students' success.

302 Region Membership and Portal Training (for Region Board Members only) – Learn region membership tools & techniques to keep on movin' and groovin' during the membership drive. Learn how to navigate the membership portal for data and reports to support unit successes. Membership days driftin' away, no way! We will show you how to keep the unit energy alive with region "High Fives" to celebrate your units.

303 Institutional Racism: Do We Really Have to Talk About this? – This workshop will draw a distinction between individual racism and racist institutional practices and policies. While many of these policies are implemented by well-intentioned people, they can result in materially harmful results to children and youth. A key focus of the workshop will be to have participants identify ways that their respective school buildings and PTA bodies can work, especially through advocacy, to dismantle these policies at both local and statewide levels. This workshop is available for possible CTLE credit.

304 Stepping Up and Stepping Back: Building and Transitioning Leaders – Explore the process of developing and empowering present and future leaders prepared both to succeed in fulfilling their current PTA responsibilities and to carry out healthy, effective transitions in unit/council leadership. We will discuss techniques and resources to help you recruit new talent; follow a fair, inclusive nominations/elections process; and support and challenge developing leaders year-round.

305 Putting the "T" in PTA – Why do teachers join and get involved in PTA? What prevents them from being involved? This workshop shares tips from successful units have 100% teacher membership. Learn some strategies to effectively partner with your school’s teaching staff and develop a deeper relationship.

306 What Would You Like Your School Leaders to Know – This will be a conversation rather than a presentation. As a former principal and current leader of professional learning for 7000+ school leaders across NYS, a discussion about what educators (especially teachers and related professionals) and PTA members would like their school leaders to know, and what they consider to be the most important qualities and behaviors of a school leader. This workshop is available for possible CTLE credit.

401 Advocacy 101 – This session seeks to provide tips and strategies to successfully lobby in order to effect change in school districts and statewide. It will provide a breakdown of who the "main players" are in education policy and provide a background on the budget, legislative and regulatory processes. Finally, the presentation will brief attendees on the political environment and general advocacy tools.

402 The Hero’s Journey: Reigniting the Passion to Serve and Lead – The Hero’s Journey is a literacy concept introduced by Joseph Campbell that asserts that all epic stories follow a pattern in which the hero embarks on an adventure, and in a decisive crisis wins a victory, and then comes home changed or transferred. This highly interactive and fast paced workshop will ask participants to see their role within the journey of their followers. In addition, we will address leader burnout through the practice of servant leadership and, finally, how service breeds innovation. This workshop is available for possible CTLE credit.

403 Bylaws Wizard (for Region Board Members only) – This workshop is a must for every Region Bylaws Chair and provides training for RDs and RBCs in the process of how units, councils and regions should update their bylaws using the new Bylaws Wizard. This hands-on workshop goes over all the areas on Salesforce that you need to carry out your responsibilities.

404 What's New in Special Education – The purpose of this workshop is to allow educators and parents to recognize that they are not alone while navigating the special education process for their child or their students. We'll discuss how educators and parents stay up to date with the latest changes and how best they can advocate for children in and out of the classroom. This workshop is available for possible CTLE credit.

405 All Aboard-Learn the Way to Lead the Way with an Orientation for Your Board – Do you want to have the BEST PTA year ever? The sure way to a successful year is through an orientation of your PTA Executive Board. Training all volunteers about their responsibilities as board members will help to assure that all members of your team know exactly what is expected. Join in to get some helpful tips on kicking off to an awesome 2017-18 school year!

406 Treasurer 2 – The treasurer plays a key role in the ongoing operation of each PTA unit. He/she is the custodian of the unit’s finances and must ensure that there are appropriate internal controls to prevent misuse of funds. The treasurer is often asked how to - or even if it is acceptable to - do certain things. This workshop seeks to answer these questions.

Sunday, July 23, 2017 SESSION 4 8:45 a.m.-9:45 a.m.



601 MADD Power of Parents – Learn how to empower yourself to help equip your students and teens with the knowledge to make smarter, safer choices and avoid the dangers of underage drinking or riding in a car with a drunk driver. This workshop is available for possible CTLE credit.

602 A Secretary Minute and More – It is the job of your Secretary to make sure an accurate record is taken at all meetings and/or events. Are your minutes too long or short? Together we will learn basic secretary skills and what should be in your minutes to make your life easier.

603 Nominations and Elections - It's a Mystery to Me – The process of electing the nominating committee and the responsibility that they have is extremely important to the work of your PTA. We will review how your unit's bylaws relate to the process, how to ensure that the committee does its' work properly and how to run the election meeting, using different scenarios. This workshop is geared for ALL PTA members.

604 We Haven’t Come This Far Just to Come This Far – A workshop on the development of public education and focus on the threats and challenges we currently face. From poverty to school funding to social issues affecting students, educators and PTA members will take away an understanding of the economic, political and social influences on our children’s future and (hopefully) be inspired to advocate for their success.

605 Protecting Your Assets – “Why does my organization need insurance?” That’s a great question and one that every PTA should ask itself. Insurance not only protects your organization, but also protects you as an individual. There are many misconceptions about insurance when it comes to PTAs and you could be held personally liable for an accident that occurs at one of your events. Be sure you know what you are covered and not covered for.

606 Increase Your Attendance-Run an Effective Meeting – There are good meetings and there are bad meetings. Bad meetings drone on forever, you never seem to get to the point, and you leave wondering why you were even present. Effective ones leave you energized and feeling that you've really accomplished something. If you'd like to learn how to run an effective meeting, then this is the workshop for you!

607 Copyright and Fair Use - Is Your Unit In Compliance? – Does your school, your own class website or unit use images and material for your brochures, social media and website from different resources? If so, are you sure you have the right to use them? In this workshop, we will cover this information so you can make informed decisions and be sure that you have the right to use them. This workshop is available for possible CTLE credit.

501 A, B, C's of Male Involvement – Based on PTA’s survey of male leaders and members, find out why men say the join and lead in PTA, obstacles men identify to becoming more involved, and what most appeals to them about PTA leadership and membership. This workshop is available for possible CTLE credit.

502 Guide to the NYS PTA Resource Guide – This workshop will help you navigate the NYS PTA Resource Guide. Are you new? Do you have a lot of questions on what you can and cannot do? Let us help you find the information your unit needs to have a smooth and successful year.

503 Website Creation – Are you looking for a website for your unit, council or region? Then join us as we share some possible solutions. We will share and discuss possible platforms that include wordpress.com, Google sites and school district based web pages.

504 Bylaws and Procedures – Bylaws/procedures govern how you run your unit/council. Do you truly know the difference of what is in your bylaws and what should be in your procedures? Let us help you learn the difference and how to make both bylaws/procedures work for your unit/council.

505 Money and Your School District – This session will include a discussion about how schools are funded, how their budgets are developed and the roles school board members, school district leaders and parents play in the process. Learn about the most effective ways to advocate for more funding for your schools and how those funds can make a positive impact for your schools and your children.

506 Hot Topics for Educators and PTA—Now & the Future – What are the issues that will be important to address in the next year in our schools and classrooms? How have the actions of Congress, the NYS Legislature, the Governor and the NYS Board of Regents influenced our children’s education and how might you as an educator and/or as a NYS PTA member best respond in the year ahead? This workshop is available for possible CTLE credit.

Sunday, July 23, 2017 SESSION 6 11:15 a.m.-12:15 p.m.

Sunday, July 23, 2017 SESSION 5 10:00 a.m.-11:00 a.m.



NYS PTA Summer Leadership Conference Utica College, Utica, NY July 21-July 23, 2017

Take advantage of our online event registration system! It’s a quick, easy to follow process.

Sign up for workshops on a first come, first served basis.

Credit card payment available through online registration only.

Checks, made payable to New York State PTA, can be mailed to: NYS PTA, One Wembley Court, Albany, NY 12205

If a hard copy paper registration is needed, it can be printed off the NYS PTA website and mailed to the address below.

Register Online at: www.nyspta.org

New York State PTA One Wembley Court, Albany, NY 12205 Phone: 518‐452‐8808, 877‐569‐7782

Fax: 518‐452‐8105 Website: www.nyspta.org


REGISTRATION DEADLINE: JUNE 23, 2017 There will be NO refunds after June 23, 2017. Registrations are transferable.

Event Fee Cancellation / Refund Policy Event registration and payment must be received prior to the registration deadline. Registrants that have paid in full and cancel before the registration deadline will receive a full

refund, less $25 processing fee. Registrants cancelling before the deadline, that have not paid their registration fee, will be billed

$25 processing fee. Upon receipt of event registration, registrant is responsible for the full event fee whether they

attend or not. No refunds will be given for cancellations received after the registration deadline or for no-shows.

Registrants will be billed for any unpaid amounts due. Registrants may send a replacement at no additional charge. Registrants or replacements that do not show up to the event will receive no refund. Registrations received after the registration deadline will only be handled as on-site registrations. No overnight accommodations guaranteed for late/on-site registrations. NOTE: All on-site registrants must pay in full at time of registration, no invoices will be issued.

DEADLINE FOR REGISTRATION June 23, 2017

Registration Type/Date Description Member Cost Student Cost

Registration 2 Night Package; Friday evening arrival (Meals, Rooming, Registration) $280 $238

BEFORE June 23 1 Night Package; Saturday arrival (Meals, Rooming, Registration) $235 $200

includes T-shirt Day Delegate/ Saturday & Sunday $215 $183

Day Delegate/ Saturday only $167 $142

Day Delegate/ Sunday only $148 $126

On-site Registration 2 Night Package; Friday evening arrival (Meals, Rooming, Registration) $320 $263

Or 1 Night Package; Saturday arrival (Meals, Rooming, Registration) $275 $225

AFTER June 23 Day Delegate/ Saturday & Sunday $255 $208

Please note: No T-shirt Day Delegate/ Saturday only $207 $167

Day Delegate/ Sunday only $188 $151

Non-Member

$300

$255

$235

$187

$168

$350

$305

$285

$237

$218

© NYS PTA · unique and energizing start to everyone’s PTA year. Utica College is a casual,...

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