Given live by a presenter Played without a presenter on a computer screen or on

the Web Slides provide a way to use text and graphics to

introduce main topics or ideas PowerPoint allows you to record a narration and add

animation and sounds for emphasis You can print out slides or handouts of slide contents

for your audience to refer to or take home

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Be concise and to the point Make lines of text grammatically parallel Avoid design elements that distract the viewer Use graphics that reinforce ideas Don’t overuse sound or animation Organize your presentation so it is easy to follow Be consistent in use of colors, fonts, and other design elements Avoid errors in spelling, punctuation, and grammar

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Slide Slide windowwindow

Slide Slide windowwindow

Outline paneOutline paneOutline paneOutline pane

Slide pane Slide pane tabtab

Slide pane Slide pane tabtab

Slide Sorter Slide Sorter viewview

Slide Sorter Slide Sorter viewview

Slide Sorter toolbarSlide Sorter toolbarSlide Sorter toolbarSlide Sorter toolbar

Use Normal view to Use Normal view to enter contents, Slide enter contents, Slide

Sorter view to Sorter view to organize slides, and organize slides, and Slide Show view to Slide Show view to run presentation.run presentation.

View buttonsView buttons

Notes Notes panepaneNotes Notes panepane

Normal Normal viewview

Normal Normal viewview

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Click the view Click the view icons to change icons to change

views.views.

Double-click a slide in Double-click a slide in Slide Sorter to display Slide Sorter to display

Normal view.Normal view.NormalNormalSlide Slide SorterSorter

Slide Slide ShowShow

To enter text in the Outline pane:› Click at a blank slide and type

a heading.› Press Enter; to begin a new

slide type its title.Or

To add bullet points under the first heading press Tab to indent to the next level and type a bullet point.

To edit text:› Click on a heading, click and

drag to select existing text and type to replace or edit it.

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To move slides in Outline View select a To move slides in Outline View select a slide and use the Move Up and Move slide and use the Move Up and Move Down tools on the Outlining toolbar.Down tools on the Outlining toolbar.

To add a summary slide:

› Select all the slides in Outline view

› Click the Summary Slide too Summary slide inserted at start

of presentation including all slide titles

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Use the Slide Sorter view to make a duplicate of the summary slide to include at the end of Use the Slide Sorter view to make a duplicate of the summary slide to include at the end of the presentation, or to move the Summary slide to come after the Title slide, if you wish.the presentation, or to move the Summary slide to come after the Title slide, if you wish.

Enter text in slides by clicking a placeholder and typing text

Use a text box to add text to a slide Text in a text box will not show up in

presentation outline

Also enter global text in the Slide Master Will appear on all slides

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To apply a slide design:

› Select Format, Slide Design

› Scroll to locate a design

› Click on the design to apply it to the entire presentation

Or

Click the arrow next to a design and select Apply to Selected Slides.

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To see larger previews of designs click on the arrow next to a design and select To see larger previews of designs click on the arrow next to a design and select Show Large Previews.Show Large Previews.

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Each Each applied applied

slide slide design design

creates a creates a set of slide set of slide masters.masters.

Slide Slide Master Master toolbartoolbar

Master Master place-place-

holdersholders

Masters Masters allow you to allow you to

make make formatting formatting

settings and settings and insert insert

graphics that graphics that apply to all apply to all

slides with a slides with a particular particular

slide design slide design applied.applied.

Masters Masters include include Slide Slide

Master, Master, Handout Handout Master, Master,

and Notes and Notes Master Master

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Use the toolbar to manage Master

content.

Modify font formatting for

placeholder text using the Formatting

toolbar.

Slide master

and Title

master pair

Global footer text can be entered in placeholders.

Any changes made to

individual slide formats will

override Master

settings.

To override graphics placed on the Slide Master on an individual slide:

› Display the slide.

› Select Format, Background.

› Click in the check box to select the Omit backgrounds graphics from master option.

› Click Apply to omit from current slide only.

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If you want to omit graphics from all slides, it is better to do so by deleting them from the Slide Master itself rather than using the Apply to

All setting here.

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Text Text placeholder placeholder

contains contains one or more one or more

level of level of bullet bullet points.points.

Content Content placeholders placeholders offers 6 types offers 6 types of content to of content to

insert.insert.

Slide layout Slide layout deter-mines deter-mines what place-what place-holders are holders are

included on a included on a slide.slide.

Title, Text, and Title, Text, and Content Content

placeholders placeholders automate the automate the

entry of text and entry of text and objects including objects including clip art, charts, clip art, charts,

and tablesand tables

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Upper headings in outline are slide

titles.

Sub-heading

s in outline

are bullet points.

Notes and text box

contents are not

reflected in the outline.

To change a slide’s layout:› Display the slide in

Normal view.› Select Format,

Slide Layout.› Click on a slide

layout to apply it.

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To apply a layout to more than one slide select slides in the Slide or

Outline pane, then choose Apply to Selected Slides

from the drop down menu on the desired slide

layout.

Slide Layout task pane

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Select a placehold

er by clicking on it; a gray

border appears around it to show

it’s active.

Click to place the insertion point and begin typing. To create a new bullet point in a Text placeholder

press Enter.

To edit existing text click within

the text and begin typing, or

select text to delete and press

Backspace or Delete.

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Select a layout that includes a content

placeholder.

Click on a content icon to insert that

type of content.

Insert content

icons include Table,

Graph, Clip Art, Picture, Diagram or

Organization Chart, Media

Clip

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Slide Sorter toolbar

Animation icon

Click and drag slides to new locations easily.

Add transitions and rehearse timings using tools on the Slide Sorter toolbar.

Slide number

To duplicate a slide click on it and select Edit, Duplicate (or use Ctrl+D).

To delete a slide in Slide Sorter view, right-click on a slide and select Delete Slide, or click on a slide and select Edit, Delete Slide.

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You can also use the Copy/Paste functions to create a duplicate of a slide.

To prepare a slide show for presentation: Apply transitions, sounds, and

animations. Make settings that control how

the presentation will be run and navigated.

Record a narration, if desired. Rehearse the show and add

timings, if desired. Package the presentation to take

to a remote computer, if necessary.

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Select a sound effect to occur

when a transition occurs.

Pre-designed animation schemes

are available through the Slide Design task

pane.

Choose a speed for playback.

Click to Apply to all slides in

presentation.

Click to preview animation effects.

Slide Transition task pane

Animations add movement to objects on a slide;

transitions add effects that occur when you move from

one slide to another. You can associate sounds with

transitions.

To create more sophisticated

animations use the Custom Animation

task pane.

To apply an animation scheme:

› Display the slide you want to animate in Normal view.

› Select Format, Slide Design.

› Click on the Animation Schemes link.

› Click on an animation scheme in the list to apply it to the current slide, or click on a scheme and click Apply to All Slides to apply to every slide in the presentation.

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To preview an

animation, select a

scheme in the

Animation Schemes list

and click Play.

To apply a custom animation:

Select an object or placeholder.

Click Add Effect, a category of effect, then an effect name (for example Entrance, Appear).

Make any settings you need to, such as speed or what action initiates the animation.

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Custom Custom animation animation

iconicon

To apply transitions to slides:› Select the slides you want

to apply transitions to.› Select Slide Show, Slide

Transitions.› Click on a transition

effect.› Make settings for speed

and any sound to accompany the transition.

› Choose to advance the slide either automatically after a certain time increment, or when the mouse is clicked.

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To apply a transition

effect to all slides, click the Apply

to All Slides button.

To apply a variety of transition effects to multiple slides select

Random Transition.

You can apply a sound to occur concurrently with a slide transition:› Select Slide Show, Slide

Transition.› Select a transition to

apply. › Click on the arrow to

display the Sound drop down list and click on a sound you’d like to play.

› Click Play to preview the transition and sound.

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To have a sound play

continuously, click in the Loop until

Next Sound check box.

To apply a sound and

transition to all slides,

click Apply to All Slides.

To make slide show settings:› Select Slide Show, Set Up

Show.› Choose whether the show will

be presented by a speaker, run by the viewer, or browsed at a kiosk.

› Set up show options for running continuously (called looping), or running with or without narration and animation.

› Select a Pen color to annotate slides while running the show.

› Set which slides will be included in the show.

› Select whether slides will advance using timings, or manually.

› If you are using more than one monitor, make multiple monitor settings.

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Always rehearse before giving a presentation. When you rehearse, use timings to check the

overall length of a presentation. Check carefully for typos and spelling mistakes. Check equipment before the presentation to make

sure it is functioning properly. Bring a copy of the presentation, just in case!

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Select Slide Show, Rehearse Timings. The show begins

and the Rehearsal toolbar is displayed.

Use tools to advance to the next slide,

pause, or begin timing again. When the show is finished click Yes to

keep timings.

Saved timings

are shown in

Slide Sorter view.

Once you’ve saved timings, use the Set up Show dialog box to

control advancing the show using the timings.

To record a narration:› Select Slide Show, Record Narration.› Click the Set Microphone Level button to run the Microphone Check.› Read the text in the Microphone Check dialog box, then click OK.

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› Click OK, and choose where to begin to record the narration.

› Speak clearly, using your arrow keys to move from one slide to the other.

› When the show is done, click Save to save your recording.

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Slide shows display a

slide filling the entire screen.

A set of tools

helps you control

the show.

Begin a show by clicking the Slide

Show icon; end it at any time by pressing Escape.

To start a show click the Slide Show view button.

Use the on screen tools to move forward, backward, or end the show.

You can also use mouse clicks or keyboard arrow keys to move to the next slide.

If you set up a show to be viewed by an individual, browser tools appear when you run the show.

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To choose pen type and color, right-click and select

Pointer Options.

Ink allows you to use your mouse to draw directly

on slides in a variety of pen

styles.

You can choose to save or discard

your annotation

s when exiting the

show.

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When you select File, Save as Web

Page, then click the Publish button, this dialog box appears.

Specify slides to

include in Web Page

Choosing All browsers

makes the presentation viewable

by most people.

Makes changes to Web Page

file name with the Change or

Browse buttons.

Click Publish to save the Web Page.