©© 2013 SAP AG. All rights reserved. Scenario/Processes Order-to-Cash (Third-Party Order...

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Third-Party Order Processing – Material)

Scenario Overview

Scenario Explorer

Open Legend

Sales Representative

Scenario Description

The following business roles are involved in this scenario:

Operational Buyer Strategic Buyer

Accounts Payable Accountant

Accounts Receivables Accountant

The Order-to-Cash (Third-Party Order Processing - Material) scenario enables your company to create sales orders that are used to ship products with or without a product specification to your customer directly from a supplier rather than from your own company. A third-party purchase request is created automatically when you release a sales order for a product to which purchasing contracts and/or list prices have been assigned in the system. The third-party purchase order can be created automatically or manually. You can enter the supplier's confirmation data in the system when they send the delivery notification. Based on this third-party delivery, supplier invoicing and customer invoicing is triggered. You can use the Order-to-Cash (Third-Party Order Processing – Material) scenario if you always ship directly from a supplier or if you only ship directly from a supplier in exceptional cases.

Click process chevrons for details

Processing Third-Party Delivery Notifications

Creating Sales Quotes

Creating Sales Orders

Processing Purchase Requests

Processing Requests for Quotation

Processing Purchase Orders

Creating Customer Invoices

Processing Receivables and Payments

Processing Supplier Invoices

Processing Payables and Payments

Business Value

Scenario Flow

Further Information


Scenario/Processes


Scenario Overview

Scenario Explorer

Open Legend

Sales Representative

Scenario Description

The following business roles are involved in this scenario:

Operational Buyer Strategic Buyer

Accounts Payable Accountant

Accounts Receivables Accountant

The Order-to-Cash (Third-Party Order Processing - Material) scenario enables your company to create sales orders that are used to ship products with or without a product specification to your customer directly from a supplier rather than from your own company. A third-party purchase request is created automatically when you release a sales order for a product to which purchasing contracts and/or list prices have been assigned in the system. The third-party purchase order can be created automatically or manually. You can enter the supplier's confirmation data in the system when they send the delivery notification. Based on this third-party delivery, supplier invoicing and customer invoicing is triggered. You can use the Order-to-Cash (Third-Party Order Processing – Material) scenario if you always ship directly from a supplier or if you only ship directly from a supplier in exceptional cases.












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Process mainly driven by the user

Process mainly driven by the system

Manual process not supported by the system

Process that communicates with third-party software (mouse-over for details)

Process with relevance to Financials

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Business Value

Scenario Flow

Further Information


Scenario/Processes


Process Details: Creating Sales Quotes

Scenario Explorer

Process Description

Performed bySales Representative

In the Work Center(s)New Business

Further Information












Create a sales quote

Approve a sales quote

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The Creating Sales Quotes business process enables you to create a sales quote with fixed terms and price conditions when a customer requests an offer for products or services. You can also create the sales quote on the basis of an opportunity or a lead. You enter the necessary details in the sales quote such as the account and the products or services. If product availability should be checked, you also need to enter the requested date. You can also enter further customer information as additional text. The cost of sales can be determined using product valuation, enabling you to evaluate the profitability of the sales quote. Price and discount adjustments can be made in the sales quote. After the sales quote has been created, it is submitted based on the output settings.

Business Value

Scenario Flow

Further Information See alsoSales Quotes Quick GuideApproval for Sales Quotes

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/CRM/WoCV/SalesQuotes/VQG_NB_View_SalesQuotes.html

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/CRM/WoCV/SalesQuotes/VQG_NB_View_SalesQuotes.html

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/CRM/Ess/ESS_SalesQuote_Multiapproval.html


Scenario/Processes


Process Details: Creating Sales Orders

Scenario Explorer

Process Description


In the Work Center(s)Sales Orders

Further Information










Processing Outbound Delivery



Create a sales order

Approve a sales order

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The Creating Sales Orders business process enables you to create a sales order with fixed terms and price conditions when a customer orders products or services. The order can be created on the basis of a quote, copying all conditions from the quote to the order or you enter the necessary details in the order such as the account, the products or services, the requested date , and customer information as additional text. The product availability is checked, and the system informs you of availability. The system can determine the cost of sales using product valuation, enabling you to evaluate the profitability of the order. After creating the order, you release it to logistics. An order confirmation form can be sent to the customer, depending on the output settings. The sales order can also be generated automatically through business-to-business communication.

Business Value

Scenario Flow

Further InformationSee alsoSales Orders Quick GuideApproval for Sales Order

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/CRM/WoCV/SalesOrders/VQG_SO_View_SalesOrders.html

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/CRM/Ess/ESS_Sales_multiapproval.html


Scenario/Processes


Process Details: Processing Purchase Requests

Scenario Explorer

Process Description

Performed byOperational Buyer

In the Work Center(s)Purchase Requests and Orders

Further Information











Processing Purchase Requests – Bundle and Order

Assign a source of supply

Bundle and create a purchase order

Initiate RFQ processing

Click here to display process variants

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The Processing Purchase Requests - Bundle and Order business process enables you to transfer purchase requests into purchase orders. You can assign missing sources of supply and then bundle multiple assigned purchase requests into purchase orders.

Business Value

Scenario Flow

Further Information

See alsoPurchase Request ProcessingRequest for Quotation Processing

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/SRM/Ess/ESS_PRO_PurchaseRequestProcessing.html


http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/SRM/Ess/ESS_PRO_RFQProcessing.html



Scenario/Processes


Process Details: Processing Purchase Requests

Scenario Explorer

Process Description



Further Information











Processing Purchase Requests – Bundle and Order

Assign a source of supply

Bundle and create a purchase order

Initiate RFQ processing

Processing Purchase Requests - Order i

Click here to hide process variants

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The Processing Purchase Requests - Bundle and Order business process enables you to transfer purchase requests into purchase orders. You can assign missing sources of supply and then bundle multiple assigned purchase requests into purchase orders.

Business Value

Scenario Flow

Further Information

See alsoPurchase Request ProcessingRequest for Quotation Processing






Scenario/Processes


Process Details: Processing Request for Quotation

Scenario Explorer

Process Description

Performed byStrategic Buyer

In the Work Center(s)Sourcing and Contracting

Further Information









Group sourcing request items

Create a request for quotation

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Enter quotes

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Compare quotes and create follow-up documents

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Scenario/Processes

The Processing Requests for Quotation business process enables your purchasing department to bundle your company's purchasing requirements and to find appropriate sources of supply for the materials and services required. This includes finding sources of supply for purchase requests, for example, and for the negotiation of new or expiring purchasing contracts.You can invite new or existing suppliers to participate in requests for quotation and compare the quotes received easily in the system to determine most suitable supplier for your requirements.Once you have determined the winning quote, the bidders are notified about the outcome of the request for quotation process, and follow-up documents, such as purchase orders or contracts, can be created.

Business Value

Scenario Flow

Further InformationSee alsoRFQs and Quotes Quick Guide

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/SRM/WoCV/RFQAndQuotes/VQG_SOCO_View_RFQAndQuotes.html

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/SRM/WoCV/RFQAndQuotes/VQG_SOCO_View_RFQAndQuotes.html


Scenario/Processes


Process Details: Processing Purchase Orders

Scenario Explorer

Process Description



Further Information











Send a third- party purchase order

Acknow-ledge a third-party purchase order

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The Processing Purchase Orders business process enables you to create a third-party purchase order automatically or manually. In this process, you can authorize a supplier to ship products directly to your customer. The third-party purchase order is based on a released sales order for a product for which a purchasing contract and/or list price has usually been created. If all the relevant data is maintained, the purchase order is sent to the supplier unless an approval procedure exists that is based on the purchase order value. Optionally, a purchase order acknowledgment can be used if the supplier provides confirmation details.

Business Value

Scenario Flow

Further InformationSee alsoQuick Guide for Third-Party Purchase Orders

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/Cross/WoC_ThirdPartyOrderFulfillment/QG/TP-PurchaseOrders.html




Scenario/Processes


Process Details: Processing Third-Party Delivery Notifications

Scenario Explorer

Process Description


In the Work Center(s)Third-Party Order Fulfillment

Further Information











Create a third-party delivery notification

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The Processing Third-Party Delivery Notifications business process enables you to record third-party delivery notifications in the system once the supplier has shipped the product and informed you about the shipment. You can create a third-party delivery notification manually or via B2B communication which automatically creates a third-party inbound delivery and a third-party outbound delivery. This triggers customer invoicing to send out an invoice to the customer. At the same time, supplier invoicing is informed that an invoice for the third-party purchase order is expected from the supplier.Business Value

Scenario Flow

Further Information See alsoQuick Guide for Third-Party Delivery Notifications

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/Cross/WoC_ThirdPartyOrderFulfillment/QG/TP-DeliveryNotifications.html



Scenario/Processes


Process Details: Processing Third-Party Delivery Notifications

Scenario Explorer

Process Description


In the Work Center(s)Third-Party Order Fulfillment

Further Information











Create a third-party delivery notification

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Once the supplier has shipped the product to the customer and sent a copy of the delivery note, the buyer or the sales representative records it by creating the third-party delivery notification. When the delivery notification is released, the system creates a third-party inbound delivery which triggers supplier invoicing and a third-party outbound delivery which triggers customer invoicing.

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The Processing Third-Party Delivery Notifications business process enables you to record third-party delivery notifications in the system once the supplier has shipped the product and informed you about the shipment. You can create a third-party delivery notification manually or via B2B communication which automatically creates a third-party inbound delivery and a third-party outbound delivery. This triggers customer invoicing to send out an invoice to the customer. At the same time, supplier invoicing is informed that an invoice for the third-party purchase order is expected from the supplier.Business Value

Scenario Flow

Further Information See alsoQuick Guide for Third-Party Delivery Notifications




Scenario/Processes


Process Details: Processing Supplier Invoices

Scenario Explorer

Process Description

Performed byAccounts Payable Accountant

In the Work Center(s)Supplier Invoicing

Further Information









…


Create a supplier invoice

Resolve a supplier invoice exception

Approve a supplier invoice


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The Processing Supplier Invoices business process enables you as an accountant to enter, verify, and post invoices, credit memos, and down payment requests that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available.

You can also charge supplier invoice items to partner companies, and you can distribute additional costs, such as freight, among all other supplier invoice items.

When the supplier invoice is complete and correct, you post it. The supplier invoice is then used to pay your suppliers. If relevant, the system also creates new fixed assets automatically.

Business Value

Scenario Flow

Further Information See alsoSupplier Invoice Processing Using Evaluated Receipt Settlements

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/SRM/Ess/ESS_PRO_SIVProcessingUsingERS.html




Scenario/Processes


Process Details: Processing Supplier Invoices

Scenario Explorer

Process Description Further Information









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Processing Supplier Invoices Using ERSi


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The Processing Supplier Invoices business process enables you as an accountant to enter, verify, and post invoices, credit memos, and down payment requests that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available.

You can also charge supplier invoice items to partner companies, and you can distribute additional costs, such as freight, among all other supplier invoice items.

When the supplier invoice is complete and correct, you post it. The supplier invoice is then used to pay your suppliers. If relevant, the system also creates new fixed assets automatically.


In the Work Center(s)Supplier InvoicingBusiness Value

Scenario Flow

Further Information See alsoSupplier Invoice Processing Using Evaluated Receipt Settlements





Scenario/Processes

Processing Externally-Initiated Payments of CreditMemos by Incoming Bank Transfer

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Process Details: Processing Payables and Payments

Scenario Explorer

Process Description


In the Work Center(s)PayablesPayment ManagementLiquidity Management

Further Information










…




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The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers.

Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.

Business Value

Scenario Flow

Further InformationSee alsoIncoming PaymentsPayment Allocation and Clearing

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/FIN/Ess/ESS_PaR/ESS_PRO_AR_InPay.html


http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/FIN/Ess/ESS_X/ESS_Con_PayAllocClear.html



Scenario/Processes


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Scenario Explorer

Process Description



Further Information










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The system receives information about the processed payments in a bank statement, lockbox, or bank advice, and allocates them to the appropriate process or matches them against the payments created in the system.If allocation is not possible, the accountant has to process it manually in a system-generated task.

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Business Value

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Scenario Explorer

Process Description



Further Information










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Processing Externally-Initiated Payments of Credit Memos by Incoming Check

Processing Externally-Initiated Payments of Credit Memos by Incoming Check with Lockbox

Processing Externally-Initiated Payments of External Credit Memos by BoE

Processing Payments Automatically

Processing Payments Manually with Bills of Exchange

Processing Payments Manually with Open Item Clearing

Processing Payments with Petty Cash

Processing Payables and Payments with Accounts Maintenance

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Business Value

Scenario Flow







Scenario/Processes


Process Details: Creating Customer Invoices

Scenario Explorer

Process Description

Performed byAccounts ReceivablesAccountant

In the Work Center(s)Customer Invoicing

Further Information












Transfer invoice requests

Release an invoice

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In the Creating Customer Invoices business process, the system creates invoice requests automatically after services have been performed or products delivered. You must transfer these requests to an invoice which is sent to the customer and passed to Cash Flow Management. You can do this manually or with an invoice run. It is possible to combine several requests into one invoice or split them into several invoices.

Business Value

Scenario Flow

Further InformationSee alsoCustomer Invoice Processing

http://help.sap.com/saphelp_byd1405/en/ktp/Software-Components/01200615320100003379/WEKTRA_for_Work_Centers/CRM/Ess/ESS_Pro_CustomerInv.html



Scenario/Processes


Process Details: Creating Customer Invoices

Scenario Explorer

Process Description


In the Work Center(s)Customer Invoicing

Further Information











Transfer invoice requests

Release an invoice

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Creating Customer Invoices Manuallyi


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In the Creating Customer Invoices business process, the system creates invoice requests automatically after services have been performed or products delivered. You must transfer these requests to an invoice which is sent to the customer and passed to Cash Flow Management. You can do this manually or with an invoice run. It is possible to combine several requests into one invoice or split them into several invoices.

Business Value

Scenario Flow

Further InformationSee alsoCustomer Invoice Processing




Scenario/Processes


Process Details: Processing Receivables and Payments

Scenario Explorer

Process Description


In the Work Center(s)ReceivablesPayment ManagementLiquidity Management

Further Information










Processing Externally-Initiated Payments by Incoming Bank Transfer

Enter a remittance advice

Process a bank statement

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Allocate a payment

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Clear a payment

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The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods.

Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.

Business Value

Scenario Flow







Scenario/Processes



Scenario Explorer

Process Description


Further Information













X…

Allocate a payment

Clear a payment

Click here to display process variantsThe system receives information about the processed payments in a bank statement, lockbox, or bank advice, and allocates them to the appropriate process or matches them against the payments created in the system.If allocation is not possible, the accountant has to process it manually in a system-generated task.

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Scenario Explorer

Process Description





Further Information













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Allocate a payment

Clear a payment


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Scenario Flow

Further InformationSee also<Documentation1 Title><Documentationn Title>

Processing Externally-Initiated Payments by Incoming Check

Processing Externally-Initiated Payments by Incoming Check with Lockbox

Processing Externally-Initiated Payments by Multiple Incoming Checks

Processing Incoming Payments by Bill of Exchange

Processing Incoming Payments with Petty Cash

Processing Internally-Initiated Payments by Credit Card

Processing Internally-Initiated Payments by Direct Debit

Processing Receivables and Payments with Accounts Maintenance

http://www.sample.de/





Settle

Receive Supplier Invoice and Create Invoice

Process Payables and Payments

Post to Ledger

Order-to-Cash (Third-Party Order Processing - Material) Business Value

Scenario Explorer

Overview

This scenario enables companies to sell product that will be shipped directly from the vendor to the customer without need to carry the product in stock.

This will enable a customers complete needs to be met by the company without the customer having to go to either wait for product to be reshipped after being received from the vendor, or loosing business to another company that can fulfill the need.

The company can now offer a broader range of products than those in inventory and make margin on product that is not carried in inventory.

This provides the ability for a customers full needs to be met by the company even when product is not held in stock.

This avoids customers going to competitors that may sell the product

Third-Party Order Processing reduces overall supply chain costs by eliminating transportation, warehousing and shipment and administration of fulfillment of the 3rd party product.

SAP Business ByDesign supports all required process steps to execute and monitor the Third-Party Order Processing process

Automatic quote generation, processing and flexible pricing management

Integrates operational processes with master data to ensure consistency between orders, shipments, and invoicing

Scalable process for revenue recognition supporting different accounting principles

Built-in analytics enables a drilldown to the profit and loss result alongside dimensions like products, customer groups, and distribution channels.

Key Benefits

Order

Create Opportunity

Create Sales Quote

Create Sales Order

Procure

Send Third-Party Puchase Order

Acknowledge a Third-Party Purchase Order

Create a Third-Party Delivery Notification

Business Value

Scenario/Processes

Scenario Flow

Further Information


Order-to-Cash (Third-Party Order Processing - Material) Scenario Flow

Legend

Work center in which process is performed

Business document flow

Process related to Financials

Process mainly driven by the user

Scenario Explorer

Work Center

Creating Sales Quote

Creating Sales Order









New Business

Sales Orders

Purchase Requests and Orders

Sourcing and

Contracting

Purchase Requests and Orders

Third-Party Order

Fulfillment

Supplier Invoicing

Receivables / Cash &

Liquidity Mgt

CustomerInvoicing

Receivables / Cash

& Liquidity Mgt

Business Value

Scenario/Processes

Scenario Flow

Further Information


Order-to-Cash (Third-Party Order Processing - Material)Further Information

Scenario Explorer

ForumGet in touch with experts to discuss your specific requirements. To enter the community, click here.*

More DetailsSAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here.

Self-Enablement SystemsIf you want to try out the business scenario, click here.*

WIKIIn addition to the product documentation, SAP provides Wikis that describe additional aspects of SAP Business ByDesign. To access the WIKI, click here.*

Do you want to try it out? Do you need more information? Do you want to discuss with others?

VV

* Note that to access the links above you need to have a user in SAP Business Center. If you cannot access the page directly and if you are using Microsoft Internet Explorer®, please check http://support.microsoft.com/kb/890474.

Further Information

Business Value

Scenario/Processes

Scenario Flow

https://www.sme.sap.com/irj/sme/community/collaboration/forums?path=/category.jspa?categoryID=58

https://www.sme.sap.com/irj/sme/community/collaboration/forums?path=/category.jspa?categoryID=58

http://help.sap.com/byd-en/

https://www.sme.sap.com/irj/sme/community/learning/selfenablementsystems

https://wiki.sme.sap.com/wiki/x/CAaRBw

http://support.microsoft.com/kb/890474

©© 2013 SAP AG. All rights reserved. Scenario/Processes Order-to-Cash (Third-Party Order...

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Transcript of ©© 2013 SAP AG. All rights reserved. Scenario/Processes Order-to-Cash (Third-Party Order...