World Paper Free Day

Friday, October 22, 2010

Paper, paper everywhere...What are YOU going to do about it?

Hashtag = #wpfd

Per Business Week, June 30, 1975

“Vincent E. Giuliano of Arthur D. Little, Inc., figures that the use of paper in business for

records and correspondence should be declining by 1980,

‘and by 1990, most record-handling will be

electronic.’”

Yeah, right.

Photo source = http://www.flickr.com/photos/marcobellucci/3534516458/

Photo source = http://www.flickr.com/photos/mcfarlandmo/3274597033/

Organizations continue to print, copy and fax more than a trillion pages of office paper each

year (Infotrends)

Photo source = http://www.flickr.com/photos/mcfarlandmo/3274597033/

Organizations use paper printouts to

archive 62% of important documents

(CNN, 3-18-2010)

12 billion pages will be generated via printing from mobile devices (The Independent, 10-20-2010)

Photo source = http://www.flickr.com/photos/tomsun/3859690596/

Printable web content will increase 3X by 2012 (The Independent,

10-20-2010)

Photo source = http://www.flickr.com/photos/tomsun/3859690596/

Americans discard 4 million tons of office paper every year - enough to build a 12-foot high wall of

paper from New York to California (American Forest & Paper Association, 2004)

Photo source = http://www.flickr.com/photos/iguerra/3217987878/

New York's largest export out of the Port of NY is waste paper (What About Waste, Cornell Waste

Management Institute, 1990)

Photo source = http://www.flickr.com/photos/iguerra/3217987878/

Photo source = http://www.flickr.com/photos/joeshlabotnik/2676866737/

It takes 75,000 trees to print a Sunday Edition of the New York Times (North Carolina Office of Waste

Reduction and Recycling)

Photo source = http://www.flickr.com/photos/joeshlabotnik/2676866737/

Photo source = http://www.flickr.com/photos/alvy/473633006/

The average daily web user prints 28 pages daily (Gartner Group and HP)

Photo source = http://www.flickr.com/photos/alvy/473633006/

Photo source = http://www.flickr.com/photos/kodomut/3666794781/

115 billion sheets of paper are used annually for personal computers (Worldwatch Institute)

Photo source = http://www.flickr.com/photos/kodomut/3666794781/

What can you do about it?

Understand that the core issue is no longer copying, it's printing.

“The Future of the Office Document,” InfoTrends/CAP Ventures, January 2005.

Admit that "nice thoughts" alone are not a sustainable business strategy.

This is not how to sell paperless to your organization in tight times.

The key question -- What are the business benefits of driving paper out

of your organization?

Improved Productivity.

Better Customer Service and Engagement.

Risk Reduction.

Cost Savings.

Prepare for the naysayers.

Electronic copies aren’t as acceptable in

court as paper.

Digital image copies of information converted from paper (and microfilm) are the legal equivalent

of their paper counterparts and may be considered as admissible in evidence as the original

paper record in any legal or administrative proceeding...

(The Legality of Digital Image Copies of Paper Records, Cohasset Associates)

Even with an electronic copy we can't

destroy the paper original.

Digital image copies, like all other types of copies, are acceptable in any legal or administrative

proceeding regardless of whether the original is in existence or not ...

(The Legality of Digital Image Copies of Paper Records, Cohasset Associates)

The goal isn't Paper-Less. It's Less-Paper.

8Friday, October 22, 2010

key tips8Friday, October 22, 2010

Do not print or copy any documents unless absolutely

required.

Use document scanners to convert paper documents to

electronic format through document scanning and then

shred them.

Use Web 2.0 technologies like wikis and blogs for internal

communication and collaboration.3

Keep all your contracts, marketing materials and any other document requiring review and refinement in a

single electronic place.

Use web interfaces and forms for online applications and order

placement, replace paper forms with eForms.

Sign up for e-bill delivery or online billing from your

suppliers rather than paper statements, and

pay your bills electronically.

Learn about electronic signatures and understand how they work in your environment.

MOST IMPORTANTLY, map, design and manage all business processes electronically.

Next steps?

Get connected with World Paper Free Day.http://www.aiim.org/paperfreeday

Get connected with AIIM.Basic membership is free.

http://aiim.org/join

Photo credits

http://www.flickr.com/photos/marcobellucci/3534516458/http://www.flickr.com/photos/mcfarlandmo/3274597033/

http://www.flickr.com/photos/tomsun/3859690596/http://www.flickr.com/photos/iguerra/3217987878/

http://www.flickr.com/photos/joeshlabotnik/2676866737/http://www.flickr.com/photos/alvy/473633006/

http://www.flickr.com/photos/kodomut/3666794781/

Get connected with World Paper Free Day.http://www.aiim.org/paperfreeday

Hashtag = #wpfd

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