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© 2012 Commonwealth Corporation 1
WelcomeHealth Care Workforce Transformation Fund Bidders’ Webinar
Telephone Lines are MutedPresenter
Karen Shack, Commonwealth CorporationAugust 8, 2013
Dial in to our conference line for the audio.
Call: 1-888-265-4641When prompted, enter pass-code: 2300388045
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Today’s Webinar Will Cover…
• Brief Introduction of Chapter 224• Overview of Request for Proposals• Grant Application Package Attachments• Solicit Questions about the RFP or Application
Package
If you encounter any technical issues during this session please contact Angela Holley at 617-717-6911.
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Presentation Area Chat Box
Attendee ListStatus
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Where to Find the RFP
www.commcorp.orgFront page of website- bottom left corner
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About Chapter 224“An Act Improving the Quality of Health Care and Reducing Costs through Increased Transparency, Efficiency and Innovation”; Chapter 224:Health Care Workforce Transformation Fund Goals:• Assigns responsibility for the funds to Secretary of Labor
and Workforce Development• Establishes a Health Care Work Force Transformation Fund
Advisory Board• Mandates 20% of funds be transferred to DPH for focus on
primary care • Designates establishment of a competitive grant process as
method to disperse remaining funds.
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Target of Health Care Transformation Funds
• Support development and implementation of programs to enhance health care worker retention rates;
• Address critical health care workforce shortages;• Improve employment in the health care industry for
low income individuals and low wage workers;• Provide training, educational or career ladder services
for unemployed or underemployed health care workers seeking new positions or responsibilities within health care industry;
• Training or educational services for health care workers in emerging fields of care delivery models.
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Why a Planning Grant RFP?
• As a result of input from stakeholders and the Advisory Board, the decision was made to release a Planning Grant RFP to provide applicants with funds to support planning that will help them to address workforce challenges that occur as a result of the requirements of implementing Chapter 224.
• Intend to release an Implementation Grant RFP early Spring 2014; applicants will not need to be planning grantees to apply for implementation funds
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Goals of the Grant Program
To address workforce challenges related to the implementation of Ch. 224 that can be addressed through education and training;A structured plan of action to address the need
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Fundable Activities• Assess skills/competencies of current employees• Assess relevance, quantity, quality of existing trng.
or education programs that serve as workforce supply
• Develop plan to deliver required trng./education to current employees
• Develop a plan to improve or create programs to supply future workers
• Develop a plan to fill vacancies created by training current workers for higher level jobs
• Other activities required to develop a plan to address your expressed business need.
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Fundable Activities
Curriculum may be developed with these grant funds and will be in the
public domain
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Desired Outcomes and Deliverables for Planning Grantees
• A mid-point narrative report submitted and reviewed; form will be provided
• Deliverables as outlined in your work plan• Implementation Application or Final Report at
end of grant period
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Implementation Grant Preview
• Grants will provide up to $250,000 per grant • Grant periods will not exceed 2 years • Implementation applications will be available
during the contracting period for all grantees- January 2014
• Applicants for Implementation funds do not need to have been awarded Planning Grant Funds
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Overview of the Planning Grant
Funding Availability: $1 Million
Match Requirement: No match required
Rolling Applications: 10/1/13 -6/1/14 or when funds are obligatedSee chart in RFP p. 3 for detail
Duration of Contracts: up to 4 months
Maximum Amount per Grant: $15,000-$50,000
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Applying for a Planning Grant
• Eligible Applicants• Required Partners• Summary• Narrative Questions• Staffing Plan• Work Plan• Memorandum of Agreement• Budget• Certificates of Good Standing• Certification
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Eligible Lead Applicants• Health Care employers with operations in Massachusetts and that employ Massachusetts
residents• Health Care Business or Industry Associations
OR Intermediary Organizations such as:• Local workforce investment boards• Labor organizations• Joint Labor Management organizations• Community-based organizations• Institutions of higher education• Vocational education institutions• One-stop career centers• Local workforce development entities• Non-profit education, training and other service providers
A lead applicant that is not a health care employer or health care business association must have Either a signed MOA with a healthcare employer that articulates goal of planning grant and roles/responsibilities- OR identify health care employer in the application with whom applicant will be partnering on planning activities. Page 4 of the Health Care Planning Grant RFP
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Required Partner
If workers at a participating employer are represented by a collective bargaining
agreement, the labor union representing those workers must be a signatory to an MOA and an
active participant in the planning.
Page 4 of the Health Care Planning Grant RFP.
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Part 1: Application Summary Form
• Cover Page• Summary Level Information• Project Summary will be shared publicly for
all organizations awarded funding
Page 13 of RFP.
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Part 2: Application Narrative FormNo more than 10 pages;
1. What business problem do you need to address that could be improved by training?2. How does this business need relate to Chapter 224?3. Describe briefly what planning you have already completed to address this identified challenge.4. How do you propose to use the Planning Grant funds to address this challenge?
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Part 3: Staffing Plan
• Please use the form to provide the names and organizations of all individuals who will be involved in the planning activities.
• If you intend to hire a staff person or consultant please note that the position exists but is not yet filled. Indicate who is responsible for the hiring.
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Part 4: Work Plan Form
• Provide a detailed list of planning activities and note which staff person and organization is responsible and what timeframes will be required.
• Utilize the format provided in the application. If you need more space, expand the form.
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Part 5a: Budget
Health Care Workforce Transformation Fund
Part 5a: Budget Form
Name of Lead Applicant:
Description Total Budget Request
Salary & Fringe $ -
Other Program Costs $ -
Contracted Services $ -
Indirect Costs $ -
Total Budget Amount $ -
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Part 5b: Budget Narrative Form (EXCEL)
• Forms are in Excel File• Detailed instructions in RFP• Budget Form (5a)• Summary Level
• Budget Narrative (5b)• Narrative explaining how funds will be used• Rate @ Unit calculations• Actual Costs vs. Cost Allocation• Indirect costs not to exceed 10% of sub-total
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Part 6: Memorandum of Agreement
• Review Draft version and revise the sample to customize it for your partnership
• If the lead applicant is a single health care employer with no additional partners, no MOA is required
• Must be signed by all partners• Submit as PDF File with signatures.
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Part 7: Certificates of Good Standing
• Must be submitted for all partners benefiting financially from Health Care Workforce Transformation funds
• Complete Part 7 to determine which partners must submit a Certificate of Good Standing (C.O.G.S.)
• C.O.G.S. must be less than 6 months old• Certificates of Good Standing may be accessed online• Allow time for any delay in receiving C.O.G.S• C.O.G.S are required and must be submitted in order
to meet threshold criteria• Submit as PDF file
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Part 8: Certification
• Must be signed by an authorized signatory for the lead applicant
• Submit as PDF file
Page 22 of the RFP.
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Evaluation Process and Criteria
• Threshold Screening• Compliance Screening• Has applicant identified a business need related to implementing
Ch.224?• To what extent does the Work Plan identify specific activities
timeframe roles and responsibilities to achieve the goals of the grant?
• To what extent is the budget reasonable and relevant to proposed activities?
• Does the applicant and their partners have the capacity to complete the proposed activities within the grant period?
• Health Care Workforce Transformation Grant funds may not be used to take the place of other state funding.
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Contract/Payments
• Commonwealth Corporation’s Standard Contract Terms and Conditions
• Funds disbursed on a cash reimbursement basis at mid-point and end of grant period through submission of invoice.
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Application Submission
• October 1, 2013 by 12:00 noon• Submit electronically and have health care
planning grant in header• Electronic copy sent to srs@commcorp.org
.
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Key DatesActivity Date
Rolling applications; see page 3 in RFP for details
October 2013-June 2014 or available funding is committed
Written Questions Accepted Present - June 1, 2014
ROUND 1
Applications Due October 1, 2013 at noon
Applicants Notified of Status January 2014
Estimated Contract Start Date February 2014
Planning activity ends; contract ends
May 2014
Implementation Application or Final Report Submitted and Reviewed
June 2014
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Thank You!Health Care Workforce Transformation Fund Planning Grant
Bidders’ Webinar
Additional Questions
Email all questions to kshack@commcorp.org
All Questions & Answers will be posted to www.commcorp.org