We make it easy, we make it work: service improvements for government clients

Patrick Power

Manager, Recordkeeping Capability

Archives New Zealand

Department of Internal Affairs

Department of Internal Affairs

Overview

• Archives NZ: Who we are and what we do• Why make it easy?• What are we doing?• How can you use it?• Questions and discussion

Department of Internal Affairs

Department of Internal Affairs

Department of Internal Affairs

Department of Internal Affairs

Our services for the public sector

• Promoting records and information management• Issuing standards• Answering questions and giving advice• Auditing public offices• Giving advice about appraisal and disposal of information• Working with agencies to transfer records of long term value• Loaning archives back to the creating agency• Events for records and information staff• Training courses

Why make it easy?

Department of Internal Affairs

Delivery@pace

Department of Internal Affairs

What are we doing?

Department of Internal Affairs

Records Management Standard

Department of Internal Affairs

New appraisal framework

• Appraisal statement• New process and format for reports

and schedules• New guidance on how to do appraisal• Portfolio approach to client

engagement around disposal and transfer

Department of Internal Affairs

General disposal authorities

Department of Internal Affairs

Improving our guidance - digitisation toolkit

Technical specifications for digitisation

Checklist: Destruction of source records

after digitisation

Explanatory notes for retaining

digitised public records in

electronic form only

Authority to retain digitised public records in electronic form only

AS/NZS ISO 13028: 2012

Electronic Transactions Act

Public Records Act

Department of Internal Affairs

In development: online records toolkit

Department of Internal Affairs

Training programme

• Introduction to the PRA• Introduction to Local Authority

Records and Archives• Recordkeeping Metadata• Digital Continuity• And more to come…

Department of Internal Affairs

How can you use all of this?

• Read the new standard• Use the general disposal authorities• Talk to your portfolio manager• Check out our toolkit• Give us feedback

Department of Internal Affairs

Training and events coming up in Wellington

17th July Digital Continuity Training Course

Davanti

21st July Recordkeeping Metadata Training Course

Davanti

Late July Records Management Network Event

Archives NZ

11-12th August

Local Government Records & Archives Training Course

Information Leadership

21st October Introduction to the Public Records Act Training Course

Information Leadership

Department of Internal Affairs

In conclusion

• We are working to make it easier• Try out the new tools and resources• Let us know how we can make them even better

http://www.archives.govt.nz/

rkadvice@dia.govt.nz

(04) 499 5595 and press 3

What questions do you have?