We make it easy, we make it work: service improvements for government clients
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We make it easy, we make it work: service improvements for government clients Patrick Power Manager, Recordkeeping Capability Archives New Zealand Department of Internal Affairs
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We make it easy, we make it work: service improvements for government clients. Patrick Power Manager, Recordkeeping Capability Archives New Zealand Department of Internal Affairs. Overview. Archives NZ: Who we are and what we do Why make it easy? What are we doing? How can you use it? - PowerPoint PPT Presentation
Transcript of We make it easy, we make it work: service improvements for government clients
We make it easy, we make it work: service improvements for government clients
Patrick Power
Manager, Recordkeeping Capability
Archives New Zealand
Department of Internal Affairs
Department of Internal Affairs
Overview
• Archives NZ: Who we are and what we do• Why make it easy?• What are we doing?• How can you use it?• Questions and discussion
Department of Internal Affairs
Department of Internal Affairs
Department of Internal Affairs
Department of Internal Affairs
Our services for the public sector
• Promoting records and information management• Issuing standards• Answering questions and giving advice• Auditing public offices• Giving advice about appraisal and disposal of information• Working with agencies to transfer records of long term value• Loaning archives back to the creating agency• Events for records and information staff• Training courses
Why make it easy?
Department of Internal Affairs
Delivery@pace
Department of Internal Affairs
What are we doing?
Department of Internal Affairs
Records Management Standard
Department of Internal Affairs
New appraisal framework
• Appraisal statement• New process and format for reports
and schedules• New guidance on how to do appraisal• Portfolio approach to client
engagement around disposal and transfer
Department of Internal Affairs
General disposal authorities
Department of Internal Affairs
Improving our guidance - digitisation toolkit
Technical specifications for digitisation
Checklist: Destruction of source records
after digitisation
Explanatory notes for retaining
digitised public records in
electronic form only
Authority to retain digitised public records in electronic form only
AS/NZS ISO 13028: 2012
Electronic Transactions Act
Public Records Act
Department of Internal Affairs
In development: online records toolkit
Department of Internal Affairs
Training programme
• Introduction to the PRA• Introduction to Local Authority
Records and Archives• Recordkeeping Metadata• Digital Continuity• And more to come…
Department of Internal Affairs
How can you use all of this?
• Read the new standard• Use the general disposal authorities• Talk to your portfolio manager• Check out our toolkit• Give us feedback
Department of Internal Affairs
Training and events coming up in Wellington
17th July Digital Continuity Training Course
Davanti
21st July Recordkeeping Metadata Training Course
Davanti
Late July Records Management Network Event
Archives NZ
11-12th August
Local Government Records & Archives Training Course
Information Leadership
21st October Introduction to the Public Records Act Training Course
Information Leadership
Department of Internal Affairs
In conclusion
• We are working to make it easier• Try out the new tools and resources• Let us know how we can make them even better
http://www.archives.govt.nz/
(04) 499 5595 and press 3
What questions do you have?
