V-RoomsTM Virtual Data Rooms

An Introduction of Features and Tools

Customize the user experience. Brand your virtual data room.

Global Web-Based Access

Available Anytime… Anywhere…

Add the login frame to your website. Users will seamlessly start

and end on your page.

Custom Login Portal

Our Login Portalembeds easilyonto your site.

V-Rooms provides a customizable acknowledgement page.

Acknowledgement Page

The user interface is simple, clean and easy to navigate.

Easy to Use No Training Required

Add links, contact personnel, announcements, general information, and a calendar to your data room homepage.

Customize Your Homepage

Allow users to filter, sort and search for documents.

Search and Filtering

Administrators decide whether or not users can maintain passwords.

Password Management

Encrypted passwords are sent via email from the system.

• Delete Key – Password protect content deletion• Logout URL – Send users back to your company website• Time Zone – Set a default time zone

Group Level Features

• Archive the data room at any time during the project/deal.• Additional Document Fields – Searchable keywords attached to

files• Define the data room Time Zone• Activate Search and Digital Rights Management• Customize the Acknowledgement Page content• Maintain the appearance of the Dynamic Confidential Watermark

Room Level Features

• Multiple templates available• Fully customizable• Easy to maintain• Multiple Sublevels• Add folder descriptions

Folders

• V-Rooms Optimized Loading Tool (VOLT – Bulk Upload)• Set individualized security and add the dynamic watermark• Add file descriptions

Files

V-Rooms accepts all file types.

• Multiple Security Sections (Customizable Groups)• Security Levels (9 hierarchal levels available)• Permissions (restrict printing, saving and the number of views)• “Draft” Security Section – Allow users to upload files for review

Security Features

Flexible to meet your various security requirements.

Users can be added in bulk or individually to one or more data rooms.

User Creation

Search for users:

• User Types (Roles)• Group Administrator – maintain all data rooms within a single group• Room Administrator – maintain an assigned virtual data room• User – view and download documents (with permission and security restrictions)• User Document – view and upload files (with permission and security restrictions)

• Room Administrator PermissionsAssign one or more management permissions including Full Control, Room, Homepage, Folder, File, User, Report and Permission Management.

• Mark users as Personnel• Multiple tiers of security• Send file update email notifications

User Assignments

Activate users in bulk and send login information from the system.

User Activation

Preview the email before sending:

• Files Clicked Report – Track file access• Files History Report – Track file uploads and changes• Login Activity Report – Track users activity• User Machine Report – Track offline access to secure files• Communications Report – Track communications• User Report – Export an excel file the user list• Room Report – Export the data room details

Reports

• Help pages available within the virtual data room• V-Rooms Client Support Page with multiple resources• Searchable Knowledge Base Portal• User and Admin Guided Tours• Sample Data Rooms• 24x7 Phone Support• Email support available M-F 8am – 7pm ET• Knowledgeable, friendly support staff

Help & Support