Using Using Microsoft Office CommunicatorMicrosoft Office Communicator

Using Using Microsoft Office CommunicatorMicrosoft Office Communicator

Microsoft Office Microsoft Office CommunicatorCommunicator

Office Communicator enables you to instantly communicate with your colleagues using text chat. The instant messaging software, Microsoft Office Communicator, allows you to select your contacts and to check whether they may be available to communicate with. Office Communicator also supports file transfer, audio and video conferences. Office Communicator is a great solution for:

all school based staff; school technical staff; DEECD corporate staff.

InstallationInstallationThe following steps install Microsoft Office Communicator and need only be performed once.

1. Download Communicator.msi from https://www.eduweb.vic.gov.au/software/microsoft/communicator/

InstallationInstallation2. Save the file in C:\Program Files and select ‘run’ to install

3. Start Microsoft Office Communicator from the start menu

communicator.msi

ConfigurationConfiguration

4. In the Sign-in address enter your EduMail email address

5. Select Sign in

6. Enter your sign-in details as illustrated right. Your Sign-in name is your email address, User name is in the format edu001\<pin number> then select Sign In.

ConfigurationConfiguration

Adding contactsAdding contacts

‘Type a name’ bar accesses address book

Manually add contact by typing their email address

Adding contactsAdding contacts

Before you can send the person a message the recipient must approve of you adding them to your contact list. Once this has been complete you are ready to begin collaborating with your colleague.

Text chat – instant Text chat – instant messagingmessaging

Conversation HistoryConversation History

Your Conversation History is stored in a folder in your Edumail account.

Each record will contain a transcript of any text chat.

Alternatively, conversations can be saved as word documents

Audio callingAudio calling

Press the phone receiver icon to make an audio call.

Video callingVideo callingPress the webcam icon to make an video call.

Sending filesSending files• Attachments can be sent via

Communicator although DEECD cannot guarantee the use of file sharing as this feature is dependent on location and client software used

• Larger attachments can be sent via Communicator

• A folder named ‘My Received Files’ is automatically created in your ‘My Documents’ folder for files received via Communicator

• Naturally these files can be moved to other locations

Collegiate usesCollegiate usesCommunicator can be used to• convey messages between class teachers• avoid sending monitors out of class• convey messages between office/admin

and class teachers• send documents to each other• request assistance with student

management/wellbeing issues• communicate with colleagues in other

schools

Student learning opportunitiesStudent learning opportunitiesCommunicator can be used to enable• communication between students in

different classrooms / schools• buddy activities• collaboration • text chat transcripts to be recorded –

assess reading, comprehension, writing

• students to develop speaking and listening skills

• sharing of work

AvailabilityAvailability