Using CERIF-based CRIS to support the academic and

research community: emerging services in Greece

Nikos HoussosNational Documentation Centre / National Hellenic Research Foundation, Greece

euroCRIS Task Group Leader: CRIS Architecture and Development

Agenda

• Overview of the Greek research ecosystem• Structure of emerging national CRIS infrastructure in Greece• Services to the research community• The role of CERIF CRIS and interoperability

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greece - Research community demographics

• 22 Universities, 18 Technological Educational Institutes, 13 Research Centres

• 45.239 researchers, 24.674 FTEs (2011)

• Permanent research personnel of public organisations: About 12.000 researchers

• Source: Sachini E., Malliou N., Ieromnimon T., (2014), Research & Development Expenditure and Personnel in Greece in 2011, National Documentation Centre. ISBN: 978-618-5079-02-4. Available at http://metrics.ekt.gr/el/node/117

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greece - Research community demographics

Researcher distribution per organisation type

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greece - Research community demographics

Researcher distribution to Universities

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greek research output profile• About 10.000 -12.000 publications indexed every year by WoS /

Scopus

• Steady increase in the last 20 years

• Source: Sachini E., Malliou N., Houssos, N. Karaiskos, D., (2012), Greek Scientific Publications. Bibliometric Analysis of Greek Publications in Scientific Journals (WoS – Scopus). National Documentation Centre. Available at http://metrics.ekt.gr/en/epistimonikes-dimosiefseis/ekdoseis-EKT

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Number of publications produced in Greece 1996-2012

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Emerging Greek CRIS infrastructure - structure

• Each organisation operates its own institutional CRIS system• Policies, procedures and workflows at the institutional level

• All institutional CRIS systems are based on the same CRIS software platform

• CRIS software developed by EKT (Native CERIF database)

• A central aggregator will provide a unified point of access to the entire information

• CERIF XML is used for interoperability

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Support to institutions• CRIS software – including documentation for installation, configuration, usage

• Software distribution system• Including certification procedure, notifications for new releases, versioning

• Online helpdesk for support• http://helpdesk.cris.ekt.gr

• Semantics – vocabularies• CERIF standard semantics and additional vocabularies specific to the Greek environment

• Tools for data import to the CERIF database• CERIF XML• Excel / CSV and Dublin Core through an open source library (Biblio-transformation-engine,

BTE – github.com/EKT/Biblio-Transformation-Engine)

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greek CRIS infrastructure – development status

• Development started in September 2013 – ends December 2014

• Software platform in pilot in two institutions since summer 2014• National Hellenic Research Foundation, University of Patras

• Software distributed to further 13 institutions – November 2014

• Individual CRIS systems and aggregator in operation within 2015

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

The CRIS software platform - overview

• Native CERIF database - support all CERIF entities

• Java, Spring, JPA, Elastic Search, jQuery

• Based on the open source CERIF-JPA library – used for the CERIF reference implementation

• Search, faceted browsing

• User interface (web forms) for editing all entities and semantic layer

• Advanced support for data management / approval workflows

• Sophisticated user roles / authorization

• Security, Single Sign-On, integration with LDAP

• Reporting

• Highly configurable

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

The CRIS software platform - interoperability

• Native CERIF database underlies institutional systems and the aggregator

• CERIF XML bulk import (entities and semantic layer)

• Compliance with the OpenAIRE CRIS guidelines – CERIF XML over OAI-PMH • Implemented for public review version – planned support for final release

• CERIF API support• Implemented for first API draft – planned support for final release

• Single Sign-On (Shibboleth), integration with LDAP

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greek Researcher Directory – researchers.gr

• Database of Greek Researchers • Researchers in Greek organisations and Greek researchers abroad

• Access only to researchers – registration only by invitation

• Extremely easy interface for researchers to update their profile (one-click functions)

• Pre-loaded information for permanent personnel of Greek public research performing organisations

• Automatic loading of information from sources:• CrossRef, PubMed, Microsoft Academic Search, DBLP, Greek Books in Print• Link publications to researchers – automatic mechanisms

• Automatic recognition of references from researcher CVs

• Export profile in CERIF XMLeuroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greek Researcher Directory – Researcher Profile

• Affiliations

• Education

• Research expertise – disciplines (Frascati) and keywords

• Identifiers• ORCID, MAS ID, Scopus Author ID, ResearcherID, …

• Awards / Distinctions• Best paper awards, Journal Editorships, Scientific Society Fellowships, …

• Publications

• Journals, Conference Proceedings including impact figures

• Projects (in development)

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greek Researcher Directory - interoperability

• User profiles updated semi-automatically

• User profile data available in CERIF XML

• Data provided back to organisations (pilot with two Greek institutions)

• Export of a report according to the requirements of the Greek Higher Education Quality Authority (includes publications, journals)

euroCRIS membership meeting, Amsterdam, 11-12 Nov 2014

Greek Researcher Directory – figures and uptake

• 11.945 registered researchers

• More than 45% of researchers have updated their profile themselves

• More than 90.000 publications added to profiles

• More than 222.000 publications linked with researchers

• High traffic after periodic user notifications

• Smooth user support through helpdesk

26

Acknowledgements• The work presented in this article has been partly

supported by the project

"National Information System for Research & Technology/Social Networks-User Generated Content" (Project ID 296115)

• Co-funded by Greece and the European Union-European Regional Development Fund through the Operational Programme "Digital Convergence" (NSFR)

http://www.epset.gr

Digital Libraries Conference, 09-12 September 2014, London, UK

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Thank you for your attention!• More info:

nhoussos AT ekt.gr http://metrics.ekt.gr/cris

http://helpdesk.cris.ekt.grhttp://code.google.com/p/cerif-jpa-persistence

http://github.com/EKT/Biblio-Transformation-Engine