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2019/SOM2/HRDWG/003 Agenda Item: 7

Update of APEC Secretariat

Purpose: Information Submitted by: APEC Secretariat

44th Human Resources Development Working Group Meeting

Viña del Mar, Chile4-6 May 2019

Copyright © 2017 APEC Secretariat

Project Management Unit

APEC Secretariat

Project Update

May 2019

SOM 2 & Related Meetings

Copyright © 2018 APEC Secretariat

Doc Submission on site

All the presentation of the plenary meeting should be submitted to DocCenter through PD:

To: lzz@apec.org

Subject: HRDWG [Plenary] meeting doc to add

• Agenda Item: [example: 1-a]

• Submitted By: [example: Australia]

• Purpose: [for information or for consideration]

• Access: [Restrict or Public]

Doc Submission on site

The meeting documents will be posted on APEC Website (http://mddb.apec.org/Pages/default.aspx)

within 2 working days after the end of the meeting.

A documentation clarification list will be circulate for

verification, the meeting papers without specified

information will be set as restrict by default.

Doc Submission on site

PROJECT SESSION 1, 2019Overall Outcomes

Number of Concept Notes submitted 103*

Number of Concept Notes approved in-principle 52

Approval rate 50%

Average approval rate (5 years) 42%

*includes 3 ineligible.

Economy Title

Chinese Taipei “Regional Industry-Academia Collaboration for Talent Development and Inclusive Growth: An Exchange of Skills Training, Internships and Jobs (II)”(Note, this project is focused on women’s economic empowerment and will be implemented in collaboration with PPWE through funding from the Women and Economy Sub-Fund)

Chinese Taipei “APEC Cross-Border Human Capacity Building for Glocalized Scientific Literacy for Future Citizenship: Phase 2 –Longitudinal Exchange and Community Formation of STEM+ Education for School Girls, Women, and Teacher Professional Development”

PROJECT SESSION 1, 2019HRDWG Outcome

This table shows the two successful HRDWG projects from Session 1, 2019:

We are currently in the Project Proposal phase

• For HRDWG, the submission deadline for HRDWG’s endorsement will be 15 May.

• Please use the newest template released on APEC Website. POs are no longer required to provide their Postal Address when completing these forms.

• Once satisfactory, it will be sent to BMC for the final approval, and then the project can begin. Please carefully read your Letter of Approval – it has important information specific to your project.

• Project Proposals which require final BMC approval before 15 July should be submitted to the Secretariat by the deadline. PMU will seek earlier BMC approvals where required (for example, events planned for SOM3) but subject to satisfactory project quality and forum endorsement.

PROJECT SESSION 1, 2019Dates

2. Project Proposal StageSubmission Date to APEC Secretariat

Notification Dates of BMC Decision

Submission Deadline 20 May From 15 July

PROJECT SESSION 1, 2019Key issues

There are the issues that were found during the Project Session 1 for your attention:

Co-sponsorship The proposing fora The applying sub-funds The mechanism you intend to set up The version of template

PROJECT SESSION 1, 2019Key issues

Co-sponsorship For HRDWG, POs must secure at least six co sponsoring

economies. Co-sponsorships are to be agreed between POs and

economy representatives from the proposing forum. The wording such as “Support”, “Agree”, “welcome”,

etc. cannot be deemed as the confirmation of co-sponsorship of another economy.

The proposing economy and co-sponsoring economies are expected to be engaged in the development of proposals and in the implementation of projects.

PROJECT SESSION 1, 2019Key issues

Co-sponsorship

The actual roles and responsibilities vary from project to project and are subject to fora requirements. For example, the roles could include providing voluntary contributions (in terms of financial, personnel, hosting support, or in-kind contributions), forming part of a project steering committee, or providing assistance with research data or case studies, assisting with monitoring and/or post-activity evaluations.

PO may reflect the additional co-sponsors in the Project Proposal, should the Concept Note progress to proposal stage.

Next Project Session opens on:

Monday 10 July (Internal Submission Deadline)

Please make sure that you:

Submit your Concept Note (CN) to your PD no later than 10 July

Develop and socialise your CN as early as possible

Submit the CN with the minimum 6 co-sponsors already agreed and in place

Submit on the latest CN template

Understand the relevant eligibility criteria

Consult the PO Toolkit for more assistance: www.apec.org

PROJECT SESSION 2, 2019Dates

1. Concept Note StageSubmission Date to APEC Secretariat

Notification Dates of BMC Decision

Submission Deadline 15 July From 23 August

• Please remember that HRDWG Concept Notes can only be

submitted by HRDWG focal points. Many instances in the last

project session of Concept Notes being submitted from external

organisations (e.g. universities)

• HRDWG focal points are those officials listed on the HRDWG contact

list available here:

https://sgapec.sharepoint.com/sites/acs/HRDWG/Lists/Contact%20List

/Summary.aspx

• While members can appoint Project Overseers for HRDWG projects

that are outside government (e.g. from academia), members must

remain engaged with the project, as members retain overall

responsibility for delivery of the project

PROJECT UPDATESKey Information on submitting HRDWG Concept Notes

• All HRDWC Concept Notes require six co-sponsors

• Expressions of co-sponsorship can only come from HRDWG focal

points. There was much confusion around this rule at the last project

round, with a number of members relying on expressions of co-

sponsorship from academic institutions or from officials from agencies

not listed in the HRDWG contact list.

• All six co-sponsors must be finalised before the Final Submission

Deadline. This is a new rule, and means that all work securing co-

sponsors must be completed before you submit your Concept Note.

• When submitting your Concept Note, HRDWG members must also

submit evidence of co-sponsorship (i.e. an email from an HRDWG

focal point confirming co-sponsorship)

PROJECT UPDATESKey Information on co-sponsorship

• To facilitate the Concept Note submission and co-sponsorship

processes, each HRDWG may want to consider designating one

official as their “HRDWG focal point”, who would be the key contact

point (1-2 persons) for Concept Note submission and co-sponsorship,

as well as for HRDWG-related issues afterwards.

PROJECT UPDATESEstablish single HRDWG focal points?

• The requirement for HRDWG Concept Notes to have six

co-sponsors is found in the HRDWG Terms of Reference

• All other APEC groups require only two co-sponsors

• The requirement for six co-sponsors places a very large

administrative burden on members and the Secretariat

• Members may like to reflect on this requirement

PROJECT UPDATESCo-sponsorship

• The requirement for HRDWG Concept Notes to have six

co-sponsors is found in the HRDWG Terms of Reference

• All other APEC groups require only two co-sponsors

• The requirement for six co-sponsors places a very large

administrative burden on members and the Secretariat

• Members may like to reflect on this requirement

PROJECT UPDATESCo-sponsorship

lzz@apec.org

• Name of delegates• Representing economies or

organization• Gender composition

Meeting Quorum and Participant data

Project Guidebook• Guidebook on APEC Projects (13th Edition)• Edition 13: Edit Summary

Forms for Applicants• Concept Note Template• Project Proposal Template• APEC Self-Funded Project Proposal Coversheet

Resources for Applicants• 2019: What do I need to know about the new Concept Note and Project Proposal templates?• APEC SCE Guidelines for Cross-Fora Collaboration• Project Session 1, 2019: An Overview of Changes• 2015 SCE Capacity Building Policy• APEC Scoring Template• Project Quality Training Materials• Concept Note Development Materials• Project Proposal Development Materials• Quality Criteria for Assessing APEC Projects• Guide on Gender Criteria• Applying for APEC Funds Overview• APEC Guidelines on Conducting Capacity Building

PROJECT RESOURCEShttps://www.apec.org/Projects/Forms-and-Resources

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