Post on 05-Jan-2016
Travel and Expensesan Overview
Todd Carr, GMIS Team – tcarr@iot.IN.govTodd Carr, GMIS Team – tcarr@iot.IN.gov
PeopleSoft HRPeopleSoft HRDatabaseDatabase
EmployeeEmployeeDataData
PeopleSoft PeopleSoft FinancialsFinancialsDatabaseDatabase
Travel Travel andand
ExpensesExpensesModuleModule
Agency Agency TravelTravel
Department Department
General General LedgerLedger
Travel Travel AuthorizationAuthorization
ExpenseExpenseReportReport
CashCashAdvanceAdvance
TTHHEE
PPRROOCCEESSSS
Review / Approve / Budget CheckReview / Approve / Budget Check
Cash Cash AdvanceAdvance
Expense Expense ReportReport
AoS PaycycleAoS Paycycle
SDO CheckSDO Check AoS CheckAoS Check
EmployeeEmployee
Self ServiceSelf Service
ManagerManager
Self ServiceSelf Service
CONCEPTSCONCEPTS
Shares Data with HRShares Data with HR
Leverages AP PaycycleLeverages AP Paycycle
Employee ID DrivenEmployee ID Driven
Self ServiceSelf Service functionalityfunctionality allows only allows only authorized usersauthorized users
Travel and Expensesan Overview
Document and TrackDocument and Track
Traveler InvolvementTraveler Involvement
Faster ProcessingFaster Processing
Accurate Data and Accurate Data and Reporting CapabilitiesReporting Capabilities
WHAT YOU GETWHAT YOU GET
Travel and Expensesan Overview
Using Time and LaborUsing Time and Labor
Travel Administrator(s) and Travel Administrator(s) and SponsorSponsor
Discuss Business Processes Discuss Business Processes and Agency Rolloutand Agency Rollout
WHAT YOU NEEDWHAT YOU NEED
Travel and Expensesan Overview
System Configuration - GMISSystem Configuration - GMIS
TestingTesting
Set Target for Live TransactionsSet Target for Live Transactions
Train Administrators, Travelers, Train Administrators, Travelers, and Approversand Approvers
WHAT IT TAKESWHAT IT TAKES
Travel and Expensesan Overview
THE DOCUMENTSTHE DOCUMENTS
Cash AdvanceCash Advance
Travel AuthorizationTravel Authorization
Out-of-State TravelOut-of-State Travel
Expense ReportExpense Report
All Travel ExpensesAll Travel Expenses
Travel and Expensesan Overview
FiscalFiscal
IDOA Travel IDOA Travel ((Travel AuthTravel Auth))
HR SupervisorHR Supervisor
Bus Unit Director Bus Unit Director ((Travel AuthTravel Auth))
Agency Travel DepartmentAgency Travel Department
Agency Executive Agency Executive ((Travel AuthTravel Auth))
Auditor of StateAuditor of State
APPROVAL ROLESAPPROVAL ROLES
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EXPENSE PROCESSESEXPENSE PROCESSES Transaction – Appr for PymtTransaction – Appr for Pymt
Stage PaymentsStage Payments
Post LiabilitiesPost Liabilities
Transfer to PaycycleTransfer to Paycycle
Post PaymentsPost Payments
Update Paid StatusesUpdate Paid Statuses
Travel and Expensesan Overview
Travel and Expensesan Overview
Todd Carr, GMIS Team – tcarr@iot.IN.govTodd Carr, GMIS Team – tcarr@iot.IN.gov