Post on 03-Jun-2018
8/13/2019 Topic 1B Overview Public Procurement PhASES
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Overview of Procurement and
Program / Project Management
8/13/2019 Topic 1B Overview Public Procurement PhASES
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Strategic Management
Strategy
Goals &
Benefits
Vision
Mission
Deliveryor Road
Map
PortfolioProgramsProjects
Monitor
Programs
&Projects
ReviewBenefits
Evaluate
Strategy
START
END
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Government Strategy
Strategy is the means
by which the long-
term objectives will
be achieved.
GovernmentObjectives
Options
Developed
CabinetDecisions
Portfolios,Programs
and ProjectsBegin
Evaluationand RevisedObjectives
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Governance Structure
•Program Board
•Program Steering Committee
•Program Champion & Project Champion
•Program Processes•Program Communication
•Program Decision Tree
•Project Team
ProgramBoard
Project
Manager
Team
Project
Manager
Project
Manager
ProgramOffice
ProgramManager
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Programs, Projects and Operations
Programs or Programmes are a group of related
projects managed in a coordinated way to obtain
controls not available from managing them
individually. - PMI
Projects are temporary and unique. A project is a
temporary endeavor undertaken to create a unique
product, result or service. - PMI
Operations are ongoing and repetitive activities.
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Program & Project Life Cycle
PlanningInitiation of
ProjectExecution
Monitoring
& Control
Process
Close out
Process
Set up
Define
Programme
Pre-program
Start -up
Establish
Program
Mgt
Deliver
BenefitsClose out
Process
PMI Program Life Cycle
Close the
program
PMI Project Life Cycle
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Project Definition
- To realise Objectives -The project is defined in terms of time, scope,cost and satisfaction.
Example: To introduce a new householdcooking product in 10 months, within a budgetof $2M and meeting consumer defined
standards.
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Stakeholder Management
High LevelInfluences all / Funding / Approval
Middle Level
Management / Practitioner/ Benefactors
User Group
Users, Wider Stakeholders, Other Benefactors Implementers
THREE MAIN STAKEHOLDERS YOU SHOULD IDENTIFY
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Procurement in Project Phases
Initiation Planning Execution Monitoring Close out
Procurement of
services,
professional
staff, services
for
investigations,
feasibility
studies, designs,
costing andeconomic
analysis, and
project
managers.
Procurement of
services to aid
planning,
costing,
budgets, and
management
competencies
etc.
Procurement of
suppliers,
consultants,
equipment, and
other services.
Procurement
of monitoring
tools and
services.
Procurement of
audit services
for close out.
Procurement is conducted throughout all of the project phases
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Closeout of Project
Confirm delivery of the goods, results and/or
services. Closeout will involve:
Get Client acceptance for deliverablesEnsure that all deliverables are provided
Get client sign-off on the final Report
Conduct post-implementation auditPrepare report on lessons learnt