8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 1/12

Overview of Procurement and

Program / Project Management

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 2/12

Strategic Management

Strategy

Goals &

Benefits

Vision

Mission

Deliveryor Road

Map

PortfolioProgramsProjects

Monitor

Programs

&Projects

ReviewBenefits

Evaluate

Strategy

START

END

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 3/12

Government Strategy

Strategy is the means

by which the long-

term objectives will

be achieved.

GovernmentObjectives

Options

Developed

CabinetDecisions

Portfolios,Programs

and ProjectsBegin

Evaluationand RevisedObjectives

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 4/12

Governance Structure

•Program Board

•Program Steering Committee

•Program Champion & Project Champion

•Program Processes•Program Communication

•Program Decision Tree

•Project Team

ProgramBoard

Project

Manager

Team

Project

Manager

Project

Manager

ProgramOffice

ProgramManager

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 5/12

Programs, Projects and Operations

Programs  or Programmes  are a group of related

projects managed in a coordinated way to obtain

controls not available from managing them

individually. - PMI

Projects  are temporary and unique. A project is a

temporary endeavor undertaken to create a unique

product, result or service. - PMI

Operations are ongoing and repetitive activities.

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 6/12

Program & Project Life Cycle

PlanningInitiation of

ProjectExecution

Monitoring

& Control

Process

Close out

Process

Set up

Define

Programme

Pre-program

Start -up

Establish

Program

Mgt

Deliver

BenefitsClose out

Process

PMI Program Life Cycle

Close the

program

PMI Project Life Cycle

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 7/12

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 8/12

Project Definition

- To realise Objectives -The project is defined in terms of time, scope,cost and satisfaction.

Example: To introduce a new householdcooking product in 10 months, within a budgetof $2M and meeting consumer defined

standards.

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 9/12

Stakeholder Management

High LevelInfluences all / Funding / Approval

Middle Level

Management / Practitioner/ Benefactors

User Group

Users, Wider Stakeholders, Other Benefactors Implementers

THREE MAIN STAKEHOLDERS YOU SHOULD IDENTIFY

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 10/12

Procurement in Project Phases

Initiation  Planning  Execution  Monitoring  Close out

Procurement of

services,

professional

staff, services

for

investigations,

feasibility

studies, designs,

costing andeconomic

analysis, and

project

managers.

Procurement of

services to aid

planning,

costing,

budgets, and

management

competencies

etc.

Procurement of

suppliers,

consultants,

equipment, and

other services.

Procurement

of monitoring

tools and

services.

Procurement of

audit services

for close out.

Procurement is conducted throughout all of the project phases

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 11/12

Closeout of Project

Confirm delivery of the goods, results and/or

services. Closeout will involve:

Get Client acceptance for deliverablesEnsure that all deliverables are provided

Get client sign-off on the final Report

Conduct post-implementation auditPrepare report on lessons learnt 

8/13/2019 Topic 1B Overview Public Procurement PhASES

http://slidepdf.com/reader/full/topic-1b-overview-public-procurement-phases 12/12