Post on 24-Mar-2016
description
o
The EMPIRESECRETARIAL
VOLUME I. ISSUE II. New York District Key Club
“Peace... is seeing a sunset, and knowing who to thank.”
- Unknown
THE EMPIRE SECRETARIAL International Convention Special Edition
Table of Contents Secretary’s Greeting 2 Contact Information 2 What He Has Been Doing 3 What He Will Be Doing 3 Governor’s Greeting 4 Treasurer’s Greeting 4 Editor’s Greeting 5 Webmaster’s Greeting 5 Executive Assistant’s Greeting 6 Election Report Forms 6 Greetings from the Int’l Board 7 International Convention 2011 10 Photos from ICON 12 Greetings from the IP Int’l Pres 17 Monthly Report Forms 18 Paperwork Status 19 Other than Paperwork 21 More Contacts 22 Special Thanks 23
Contact Information
Via Mail:
91 Boerum Street, Apt. 7L, Brooklyn, NY 11206 Via Email:
daniellin.sec@nydkc.org Via Phone:
(917) 405-7968 Via AIM:
daniellinsec Via Twitter:
daniellin.sec Website:
nydkcsec.wordpress.com
2
Secretary’s Greeting Hello New York District,
My name is Daniel Ivan Lin, your district
secretary for the 2011-2012 service year. Though
the work of a district secretary relies heavily on
time management, organization, and hard work,
the job of a district secretary also relies on the
work of his or her district. A district secretary can
do his or her work well, only with the help of the
district and the club secretaries from that district.
By far, we are off to a strong start and I want to
thank you all for the work you have been doing. I
want this sense of commitment to be continued
and I hope that we will continue to work hard
together to bring the amazing New York District
to greater heights.
If you’ve noticed, the cover of this newsletter contains the image of a
sunset from the Brooklyn Bridge. Summer is a beautiful season and often it is one
of the favorites for students because they finally get their well-deserved, highly
anticipated break. The summer often gives us time to catch up with our friends
and to enjoy ourselves, something that might not have been as easy during the
school year. Summertime is a lot of fun, but at the same time, it reminds me of
how fast happy moments go by. It’s already August and it’s almost time to go
back to school. The happy moments in life are often short and that is why we
need to hold on to them even if they have passed. I hope that all of you will
enjoy the remainder of the summer. If you find yourself sitting aimlessly and not
having much to do, get up and serve. It’s better than doing nothing. Live each
day to the fullest, but with responsibility.
That being said, remember to keep up with your club’s paperwork
during the summer. Remember that though it is summertime (and the living is
easy), you should still be committed to Key Club. Key Club is a year round
organization and therefore it is important that we continue to serve even if we
have to sweat a little bit more to build our homes, schools, and communities.
Once again, thank you all for the hard work you have been doing and
let’s make sure that we continue to work diligently. I really hope you enjoy this
newsletter. It should be a lot of fun. As always, please feel free to contact me if
you need anything. I’d be more than happy to help. Enjoy the summer
remaining. I can’t wait to see some of you at your Fall Rallies. Stay safe from the
sun!
Yours in the spirit of service,
District Secretary, Daniel Ivan Lin
THE EMPIRE SECRETARIAL
What He Has Been Doing
Since the end of June, I have finished and published
the first issue of The Empire Secretarial, the official newsletter
for club secretaries, which included an updated forms chart,
important information about report forms, and many other
items. I have also created and distributed Tips for Club
Secretaries, a guide meant to familiarize club secretaries
with their required tasks and how to make their difficult role
one that is easier to manage.
Aside from publications, I have also created my first
video update, The Secretarial Broadcast, which I have
made available on both Youtube and Facebook. Video
updates are part of my goal this year to increase
communication between the club and district levels as well
as to provide a more accessible and convenient form of
communication. In addition, I have created a web page for
district secretaries, which is now hosted on Wordpress.
Aside from what has been listed, I have also worked
on updating the forms chart, totals chart, and district
directory. For those of you that do not know, these are some
of the basic duties of a district secretary. I have also been
working with Webmaster Tan in creating an online Election
Report Form as well as making the Monthly Report Form
receipts easier to understand and follow.
Near the end of June and start of July, I attended
the 2011 Key Club International Convention in Phoenix,
Arizona. I have also attended several divisional meetings.
3
Remember to join the official Google Group and Facebook
Group for Club Secretaries if you haven’t done so already.
Google Group: http://tinyurl.com/3neuhyl
Facebook: http://tinyurl.com/3dq9yvq
Several Important Links
The Empire Secretarial, Issue 1:
http://issuu.com/daniellin.sec/docs/the_empire_secretarial._vol.1.1
Tips for Club Secretaries:
http://issuu.com/daniellin.sec/docs/tips_for_club_secretaries
The Secretarial Broadcast:
http://www.youtube.com/watch?v=RVO2g8ScgTk
What He Will Be Doing
In the next few weeks, I will be working on another
guide for club secretaries. This next guide will address
some of the tasks of a club secretary at the beginning of
the school year. I hope to have this completed by the first
or second week of September so that it will be ready for
use before your club starts to recruit new members.
As this year’s Public Relations Committee Chair, I
will also be creating a packet for club officers, which will
contain information about communication with club
members, several poster templates, ways to increase
membership, and other items along those lines. This will
most likely be available by the second or third week of
September.
I hope to see some of you at your fall rallies and
divisional meetings. In the case that I will not be able to
attend a fall rally outside of the city, I will make sure to
have a video made and resources provided so that you
will still have a quality secretary’s workshop. I am looking
forward to presenting these resources as soon as they are
finished.
THE EMPIRE SECRETARIAL International Convention Special Edition
Governor’s Greeting
Hey New York District Key Club,
I hope everyone’s summer has been treating them well.
Although I don’t like to admit it, we’re just about half
way through, with a new school year drawing closer. As
Key Club progresses during the Summer I would
encourage you all to get involved and start planning
and attending those projects.
Just a few weeks ago the New York District Board (and
a few Key Club Officers) returned from the gorgeous
Phoenix, Arizona where the Key Club International
Convention was held. We had just fewer than thirty Key
Clubbers from the New York District represented at
workshops, social events, and of course the house of
delegates.
Some of the entertainment at the convention consisted
of Keynote speaker, Eric Saperston, who told us of his
inspiring life changing journey, and Craig Karges the
“extraordinist”, who was the award-winning entertainer
wowing Key Clubbers with his mystical illusions. Meeting
members from all over the United States as well as from
foreign places such as Italy, Jamaica, and Aruba was a
truly unique experience.
Key Club ICON, this year was one of true amazement,
an experience in which I’ll never forget. I hope next
year many of you will get the chance to attend the
2012 Key Club ICON in the beautiful Orlando, Florida!
(For those of you that are wondering, yes...Disney.)
Hope you all enjoy your summer, but don’t forget
about Key Club. Summer provides Key Clubbers with
the chance to perform some seriously successful
projects, take advantage of it! Also don't forget to
subscribe to the New York District website
(www.nydkc.org), as well as the Official NYDKC
Facebook Group (on.fb.me/meTPeC). -Gov out
4
Treasurer’s Greeting
Hello amazing secretaries, I hope you all are having a
wonderful summer!
In the mist of all your summer plans I hope you and your
club is making time to plans for the upcoming Key Club
school year. This planning hopefully includes making a
club budget. Now this maybe the treasurer’s job but it is
important for secretaries to help too. You need to make
sure you budget for everything your club does and make
sure the copy of the budget get to all the members.
I talked about contact between secretaries and
treasurers in my last article but this is so important it needs
to be reinforced again. Remember when filling out MRFs
(Monthly Report Forms) to get accurate numbers from
treasurers about how much was raised and were it went,
if your club had a fundraiser that month. We want the
numbers and location on the MRF to match the
Fundraising Report Form.
You and all the club officers are a team, “Together Each
Achieve More”. Act as one and you will be surprised on
how much you can accomplish!
District Treasurer,
Emily Gicewicz
THE EMPIRE SECRETARIAL International Convention Special Edition
5
Editor’s Greeting
Greetings New York District,
My name is Amber Lee, the New York District Editor of
the 2011-2012 service year. Many of you may be
wondering how the duties of a secretary and editor
coincide. One essential part that brings secretaries and
editors closer is service spotlights.
Have you ever been to an event where you met a
great friend? Helped bring a smile? Provided service?
Or just realized the importance of Key Club? Well,
record it down and show us your effort. You can simply
write an article that may just be one paragraph long.
Pull out your camera or cell phone during that event
and capture the moment down. Send these files to
amberlee.editor@nydkc.org This will increase your
chances in having your school and yourself be starred
on the New York District website (nydkc.org) for a
month or The Empire Key, the official publication of the
New York District. Recognize your school and your
effort. Share it amongst your fellow Key Clubbers.
And of course, you can always use the article and
service spotlight as a part of your MRF that you send to
the District Secretary, every month. It is a great way to
allow both the district and the club level to
acknowledge your club’s hard work and effort.
Yours in the spirit of service,
Amber Lee
New York District Key Club Editor
Webmaster’s Greeting
This is your New York District Key Club Webmaster, Oscar
Tan. I’ve recently updated the NYDKC official website.
Please, take a look. If you notice on the home page of
this website, there is a section labeled ‘Service
Spotlights’. So, what exactly are service spotlights?
Each month, Key Clubbers submit club spotlights. Club
spotlights usually show an article about a certain service
event attended. Along with the article is a picture that
portrays a service duty performed by Key Club members
of your Home Club. This is rather simple, because even a
few words can be a spotlight.
Service Spotlights that stand out are often posted onto
our New York District Key Club website, <nydkc.org>.
How do you get your Service Spotlight onto the website?
When your Service Spotlight article is finished, simply send
it to Amber Lee via amberlee.editor@nydkc.org or your
LTG to post on his/her newsletter. Our District Editor will
then choose the spotlights and send it to me. I will post it
on the official website.
Service Spotlights are a great way to show off what
service your club has done, and it may be featured on
the front page! So, use some time and just submit those
spotlights.
Oscar Tan
New York District Key Club Webmaster
THE EMPIRE SECRETARIAL International Convention Special Edition
6
Executive Assistant’s Greeting
My name is Yasmin Soliman, and I am the 2011-2012
New York District Key Club Executive Assistant. I serve as
a liaison between the upstate and downstate regions
of the New York district. I also assist Governor Domenick
Pesce by organizing files and spreadsheets to keep
track of district paperwork from the Lieutenant
governors. As an executive assistant, I abide by the
New York District by-laws and review all proposed
amendments in conjunction with my duties as the laws
and regulations committee chair. The committee
makes sure that all articles of the New York District by-
laws are upheld by every member/officer in the district,
and all proposed changes or requests are reviewed by
the district board.
I look forward to continuing my work with the 2011-2012
New York District board, which has come a long way
since the last Leadership Training Conference. The
summer has gone by very quickly with a new school
year just beginning and much more success to come
for the Mighty New York District.
Executive Assistant
Yasmin Soliman
K E Y C L U B K E Y C L U B K
K E Y C L U B K E Y C L U B
C L U B K E Y C L U B K E Y
K E Y C L U B K E Y C L U B
B K E Y C L U B K E Y C L U
K E Y C L U B K E Y C L U B
K E Y C L U B K E Y C L U B K E Y
U B K E Y C L U B K E Y C L K E Y C L U B K E Y C L U B
Election Report Forms The Election Report Form is the key to relaying your club’s
contact information to the district. As unlikely as it seems that
the district will need this information, it is important that we
have this information. This will guarantee not only that district
officers can contact club officers, but also allows Kiwanis
advisors to have access to this information when needed
(i.e. for Leadership Training Conference). Therefore it is
essential that each club submit their Election Report Form as
soon as possible.
The election report form should be submitted directly after
your club has held its elections for the service year. It is
suggested that these elections take place during late
January, early February. If by any chance your club holds its
elections during the beginning of the school year, please
submit the election report form as soon as possible.
You can submit the Election Report Form by means of snail
mail and email. Because the new 2011-2012 Election Report
Form can not be filled out digitally, you can print out the
form, write out the information, and snail mail the form or
scan it and email it. If you find these two options
inconvenient, simply use the 2010-2011 Election Report Form,
fill it out digitally, and email it. The form can be found on the
district website at nydkc.org under Resources / Paperwork.
If your club is having problems and you have reasons for not
being able to submit your Election Report Form, please let
me know. As always, I am here to help you. You can email
me at daniellin.sec@nydkc.org or use any of the other
means provided on page two to contact me.
THE EMPIRE SECRETARIAL International Convention Special Edition
7
Key Club International is composed of thirty-three districts. New York is only one of the thirty-three districts. Each
year at International Convention (the international version of our Leadership Training Conference), Key Club
members from around the world vote for and elect a new international board, which serves to overlook the
organization as a whole. The international board is composed of the international president and vice president
and eleven international trustees. Below are some messages from members of the international board. Please
enjoy! For more information on Key Club International, please visit keyclub.org.
Greetings from your International President, Annie Lewandowski Pacific-Northwest District
Hey New York!
What an exciting time of year! With school just around the corner, it is the perfect time to
get your friends and classmates excited about Key Club! I cannot wait for this year. I know
together we will accomplish so much and reach greater heights in service, not only as
individual clubs but as an organization as well. I plan on working hard over this next year to
truly bring the focus of this organization back to the service. This will allow us to build a
strong foundation for Key Club to grow upon, expand communication and continue
diversifying. Thank you so much for your dedication to this organization and for your
commitment to changing the world one service project at a time!
In service and spirit,
Annie Lewandowski
Key Club International President
Greetings from your International Vice President, Catt Lovins Southwest District
Hello New York District Key Clubbers!
My name is Catt Lovins and I am your 2011-12 International Vice President! I am so excited
to serve you all this year and can’t wait to see what we can accomplish together!
Best of luck to all of you as you prepare to serve your homes, schools, and communities. It is
your passion for service and your ability to make a difference that keeps the name of Key
Club well-known and much loved. Be sure to stay updated on what’s happening in Key
Club by following my blog at www.keyclubcatt.tumblr.com and the Key Club Facebook
page. Thank you all for your passion, time, and dedication.
Yours in service,
Catt Lovins
Key Club International Vice President
THE EMPIRE SECRETARIAL International Convention Special Edition
Greetings from International Trustee, Yoo Eun Kim Pacific-Northwest District
Representing the California-Nevada-Hawaii District, Utah-Idaho District, and Michigan District
Hello New York District!
It has been an honor to be elected as one of your eleven International Trustees for Key Club International. At the
68th annual Key Club International Convention, I have met many new people and learned that service can be
defined in so many ways. To represent such a diverse, spirited organization, it is truly a privilege and I am honored
to work with many dedicated service leaders from all over the globe for the 2011-2012 Key Club year.
During my tenure, I hope to bridge the communication gaps between the club and international levels and to
promote our service partners within our clubs not only in the New York District, but worldwide. As trustee, a personal
goal of mine is to get to know many new Key Clubbers in order to gain an insightful view of the organization and
see how unique our service is. To promote efficiency and communication, I believe that developing a personal
relationship is crucial to spread service in a greater horizon.
As you enjoy your summer vacation, I hope you will not forget to serve your community and train your officers for
the upcoming school year. School may be out, but keep in mind that service is always in season. Regardless of
your specific duties and position, please realize that each of you play a significant part in bridging the
communication gaps between the international, district, and club levels. Therefore, it is important that you fulfill
your duties with purpose.
Before I close my letter, I want to share my sincere appreciation of being selected as one of your International
Trustees. I can’t wait to experience all of the adventures still yet to come. And if you happen to have any questions
and/or comments for International, feel free to contact us. Happy Key Clubbing!
In caring and service,
Yoo Eun Kim
kciyooeun@gmail.com
2011-2012 International Trustee
2010-2011 Pacific Northwest District Secretary
8
Greetings from International Trustee, Kayla Lash Pennsylvania District
Representing the Montana District, Capital District, and Eastern Canada District
Hello New York District!
My name is Kayla Lash, and I am from the Pennsylvania District. I am so excited to serve as
International Trustee for the 2011-2012 year! As trustee, my two main goals are to generate
involvement and increase membership. I would like to provide members with the
opportunity to be inspired by and grow from this organization. I have gained so much from
being part of Key Club, and I would like to ensure that other members are enriched by this
organization by becoming more involved in all of the opportunities that are offered to
them. I am looking forward to an exciting year of service! Feel free to email me at
kayla.lash@gmail.com with any questions you may have!
OW
THE EMPIRE SECRETARIAL International Convention Special Edition
9
Greeting from International Trustee, Lucy McDermott New England District
Representing the Minnesota-Dakotas District, Alabama District, and New England District
Hey New York Key Clubbers!
My name is Lucy McDermott and I was recently elected to be an International Trustee for
Key Club International. It was a true honor to meet some of you at ICON in Phoenix earlier
this month, and I hope that I get to meet many of you this year. As trustee I will act as a
liaison between three districts, yet to be assigned, and the international level of Key Club.
As a trustee I want to increase communication between the international level, district
level, and club level. I plan on sending out frequent newsletters and sending them to my
district boards so they can pass the information on to the clubs. I’ve served on a district
board and a club board. I would love to help you serve so if you ever have any questions
please e-mail me: lucy.mcdermott.kci@gmail.com, text me: (207)343-0158, or Facebook
me: Lucy McDermott (Foxcroft Academy). Thank you so much for your great service New
Yorkers!
In caring and service,
Lucy McDermott
International Trustee
Greetings from International Trustee, Alan Wang Capital District
Representing the Kentucky-Tennessee District, Louisiana-Mississippi-West Tennessee District, and
Bahamas District
Hey everyone in the NEW YORK DISTRICT! My name is Alan Wang, and I'll be one of your eleven
International Trustees for the 2011-2012 Key Club year. I haven't been assigned districts yet, but I will
soon and I hope I get the New York District! Your District Secretary Daniel (who I'm positive, from my
brief contact with him at ICON, will do an awesome job) asked me to just briefly give some
information about myself. I'm from the Capital District, but I was actually born in New York! Three
random facts: I'm a rising senior, I have a 2 year old dog named Jackie, and I love Italian food. As for
my concrete goals this year, I want to design a better Key Club poster and promotional video that
more accurately and thoroughly lays out what this service organization is all about in order to
increase membership and participation. I also want to integrate Key Club's webinars, which have
been rising in frequency since last year, into Kiwanis' existing webinar schedule. We can also invite the
other branches of the K-Family, such as Circle K and Builders Club, in order to foster K-Family relations
and spread ideas across large geographical distances quickly. Other than that, I want everyone in
Key Club to have an absolutely wonderful year, and I hope to see you at ICON next year in Orlando,
Florida!
Yours in service,
Alan Wang
THE EMPIRE SECRETARIAL International Convention Special Edition
10
International Convention 2011
This year’s 68th Annual Key Club International Convention took place in Phoenix, Arizona (home to the great
Southwest District) on the weekend of July 29th to July 3rd. This fun-packed weekend was preceded by a tour of
various locations in Nevada, Utah, and Arizona.
This memorable experience started at 5:30 in the morning at John F. Kennedy Airport on the 27th, where district
board members from downstate New York met up for a flight to the great city of Las Vegas. Everyone was quite
tired from the lack of sleep from last-minute packing and fussing. I personally had trouble packing, when I
realized that I could only bring 3 jumbo-sized packs of snacks instead of the 4 I had originally planned. On the
flight, I felt for one of the first times in my life a bit lonely, because it was the first time in my life I had traveled so
far without my family. This feeling however was quickly lost somewhere above Colorado after I felt safe,
protected, and at home with my fellow board members. As we got off the plane, the heat quickly got to us and
though it was only early morning in Las Vegas, the soon to-be-104°F weather could already be felt. Though the
waiters were somewhat puzzled by the swarm of people coming into Chili’s, they kindly served us our brunches.
We knew that a long day was waiting for us when we realized that it was only 11AM in Las Vegas.
After brunch, we got back on the bus and toured the Las Vegas strip, some of us (myself included) crazily
running from one side of the bus to another to catch all the beautiful sights that we had often seen on
television, but for the first time in real life. Having never been in Vegas, it was great to visit the area for the first
time (though the Las Vegas sign was not as grand as I thought). Though I was somewhat upset, I missed the
Eiffel Tower, I’m sure I’ll go to France one day to see the real one and back to Las Vegas just to recapture it. The
touring of the strip was followed by the pickup of board members from upstate New York and the touring of the
Hoover Dam. Not knowing that I couldn’t bring food to the Dam, my pack of Chips Ahoy was almost thrown
out. This was until the nice security guard told his colleague that I was a diabetic. The Hoover Dam was
impressive and just looking down made me a bit scared, because it felt like my glasses would fall off at any
moment. Afterwards, we all headed to dinner at a very nice family style Italian restaurant.
After a good night’s rest, we headed off to El Dorado Goldmine in Southern Nevada, a four-hour bus ride. The
lengthy ride was definitely worth it, because the scenery was amazing. We then went to catch a quick lunch at
McDonald’s (where the menu was much cheaper than the city) and got back on the bus for another 5 hours to
get to the rafting site in Utah. After riding the rapids for an hour, all of us were soaked from head to toe and
having the privilege of sitting directly in the front of the float was amazing! Afterwards, we went to a restaurant
close by with very great scones and red cream soda. The fish and chips were amazing and the complimentary
vanilla ice cream with chocolate syrup really topped it! Then we sat on the bus for another 3 hours to get to the
hotel, where for the first time I was able to clearly see the stars in the night sky. They were everywhere and it was
amazingly beautiful.
The next day (also the last day of the tour), we went to the Grand Canyon, where I kept worrying that I would
trip or slip and fall off the tip. I had always been afraid of heights so walking near the edge of a narrow path
hundreds and maybe even thousands of feet above ground was extremely scary for me. I was extremely
grateful to have fellow board members with me, holding my hand as we walked and assuring me that I
wouldn’t fall off the edge. The experience was wonderful and again the scenery was just mesmerizing, despite
the fact that I failed at yodeling. We then took the bus to Phoenix, Arizona, which was an extremely long ride
and I had realized that the super small parfait that had cost me seven dollars didn’t fill me up a bit. Of course,
the bus ride was a great opportunity to take a snooze and though it was slightly uncomfortable, I knew I
needed the rest. Upon arriving, the hotel itself had already excited me. We quickly changed and started
walking around the hotel. The immense Key Club spirit was uplifting as I saw the many districts I had never
known. Everyone was extremely kind and as soon as we dropped off our luggage, we went pin trading with our
fellow Key Clubbers. As we hunted for more pins, we met more and more people.
THE EMPIRE SECRETARIAL International Convention Special Edition
11
International Convention 2011 Everyone was very friendly and along the way, we started recognizing each others faces and we would even walk together, hands
linked strolling down the big hotel lobby. Dinner was a lot of fun though we got lost finding the shopping mall near the hotel and ended
up walking aimlessly for half an hour. Afterwards, I hung out with a bunch of board members on the hotel’s back lawn. We dipped our
feet in the pond and it was so comfortable, though walking across the pebbles hurt a bit. We then had some fun talking and laying on
the grass and once again, the stars were simply beautiful. In the city, it’s hard to find a night where all you can see in the night sky is
stars, but in Phoenix, the night sky was filled with bright, visible stars. Aside from the stars, there were also bats native to Phoenix flying in
the night sky. This feeling of partially wet grass, having friends nearby, and having such a beautiful night sky to gaze at was wonderful.
We went to a meet and greet and talked a while and called it a day near midnight.
The next day was a bit more hectic. We attended the opening session, where the international board of the 2010-2011 service year, the
2011-2012 district governors, and the 2011-2012 international board candidates were introduced. The spirit in the room was amazing.
Each district did their cheers and screamed as board members, governors, and candidates from their district were called. There were
many funny moments, a great mariachi band, and a great Keynote speaker. Everything was great! Directly after the session, we
headed to lunch and registered as delegates. After I purchased a hot venti green tea latte from the Starbucks at the hotel (my
method of keeping warm when staying in a air conditioned room for a long time), I headed down to the caucus room with other district
board members. We took our seats and sat down for six hours, listening to the speeches of twenty eight international trustees
candidates, two international vice president candidates, and two international president candidates. Though it was a long caucus
session, it was very interesting and also very inspiring seeing so many people run for an office in the mission to serve. Many of us asked
questions (myself included) and it was a very fun experience. After the caucus session, I attended nominating conference (also known
as NomCom) with Governor Pesce and Treasurer Gicewicz, where we debated and voted on whether or not the international
presidents and vice presidents would be granted dual nomination. Afterwards, the Eliminate Project charity walk took place. This was
followed by a great dance with great music and great snacks (there was a whole freezer of popsicles outside of the ballroom. Of
course, curfew had to be observed after the dance, so sleeping took place afterwards.
The next day consisted of workshops from Eliminate Project workshops to workshops about life after Key Club. These workshops were
very informative and useful. Afterwards, we attended the Service Fair where we looked at different service projects from all around the
world. Then, we had another caucus session where we listened to the speeches of the remaining candidates (14 international trustee
candidates, 2 international vice president candidates, and 2 international president candidates). The recognition session took place
after the caucus session. Awards were given out and many talent performances were seen. It was all very exciting and also very
emotional for many.
The next day and also the last day for the New York District, we had another round of workshops. This time around workshops ranged
from lieutenant governor training workshops to workshops on how to have a great icebreaker. We then had lunch and chatted for the
time being. After lunch, we attended the house of delegates, which lasted for four hours and was not only the time where we cast our
final ballot, but also the time where we voted for amendments to the international bylaws. The pressure in the room’s atmosphere was
very intense as there were many arguments about the proposed amendments. It was something new I had never experienced in Key
Club. After the debating finished, the results for International President and Vice President were announced. Later, we attended the
closing session, where another round of emotional speeches were given and we had a famous Native American hula-hooping arts
performance. The results for international trustee were also announced. The spirit in the air was very bright, but also very sad, because
we all knew that the end of convention was nearing. We left the session early and took the bus to the airport. The downstate portion of
the district board then parted with the upstate part (which also consisted of three club members!) and we took a red eye back to New
York City. I realized that it was very hard to sleep in the middle of two people, because you wouldn’t want to lean on either one,; not to
mention the fact that my black dress shirt and pants had been covered by red fleece from the Delta blankets. Upon arrival, everyone
was drowsy and sleepy.
Though the snow globe I bought in Phoenix broke (the base is the only thing that now remains) on the flight to New York, this experience
was a once-in-a-lifetime experience. I will never forget all the great people I met and the great places they were from (the Bahamas,
Italy, Aruba, Jamaica, etc.). This Key Club spirit was enlightening and I hope to keep all that I learned form this convention with me for a
good portion of my life if not forever. I am grateful to have had the opportunity to bond with my fellow board members. This was all too
much fun. I look forward to attending International Convention 2012 in Orlando, Florida! I hope to create another set of beautiful
memories that I will hold on to for a lifetime. KEY CLUB IS THE BEST!
THE EMPIRE SECRETARIAL International Convention Special Edition
12
Please enjoy the following set of photos!
THE SIGHTS I
THE EMPIRE SECRETARIAL International Convention Special Edition
THE SIGHTS II
13
The renowned Grand Canyon
THE EMPIRE SECRETARIAL International Convention Special Edition
A FEW MORE SIGHTS &
PEOPLE I
14
Even with great places to go, you always need great
people to go with!
THE EMPIRE SECRETARIAL International Convention Special Edition
15
PEOPLE II
It’s hard to forget! That’s why
there’s the option to hold on.
THE EMPIRE SECRETARIAL International Convention Special Edition
16
ICON 2011
We don’t always have to say goodbye! :)
THE EMPIRE SECRETARIAL International Convention Special Edition
17
Greetings from your Immediate Past
International President Wisconsin-Upper Michigan District
Hey Key Club members,
Summer is flying past us and that thing
called school is almost upon us. But with
the coming of fall also means some
wonderful opportunities to participate in
Key Club. My name is XinLei, but most of
the time I go by Tony. I recently retired as
your International President. It has been a
great honor to serve in this capacity and I
hope you have enjoyed your past year. If
you are new, welcome! Key Club is an
extremely flexible organization. To
participate, all you have to do is care –
care for the planets, the people, and
everything around you.
Yours in Service and Friendship,
XinLei “Tony” Wang
Immediate Past International President
18
THE EMPIRE SECRETARIAL International Convention Special Edition
MONTHLY REPORT FORMS The Monthly Report Form, commonly known as the MRF, is the key to
relaying your club’s activities, achievements, and any problems or
concerns your club may have to the district. The MRF is due on the seventh
of each month and can be submitted either by means of online
submission, email, or snail mail.
For information and tips for filling out the Monthly Report Forms, please
read my recent publication, Tips for Club Secretaries. It will prove to be
extremely useful in your term as club secretary.
FREQUENTLY ASKED QUESTIONS What happens if my club doesn’t have any service projects for the month?
If your club has no service projects for the month, you are still required to submit
a Monthly Report Form stating that your club has had no service events for the
month.
Am I required to submit a Lieutenant Governor’s Evaluation Form?
You are not required to submit a Lieutenant Governor’s Evaluation. However, it
is suggested that you fill one out as it will only benefit you; not to mention that it
should take no longer than five minutes to fill out.
How does the month label work for the Monthly Report Forms?
To make it easier to understand here is an example. The September Monthly
Report Form contains service projects done in September. You would submit
the September MRF by October 7th. You submit the monthly report form for the
previous month by the seventh of the current month. (So you would submit the
October MRF in November.)
Does the Monthly Report Form have to be postmarked by the seventh or
received by the seventh?
The monthly report form is to be postmarked by the seventh.
How can I find out if my monthly report has been received?
Send me an email at daniellin.sec@nydkc.org.
I am unsure what service category a project belongs to. What do I do?
In the case that you do not know what service category a project belongs to,
you can write unsure. It is important that if you label it as unsure, you must write
a detailed explanation with the organization and the tasks you did so that I
can figure out what service category to file the project under.
What happens if I make a mistake on my monthly report form and want to
change it?
Resubmit a monthly report form and make sure to let me know that you do not
want the other monthly report form to be counted.
THE EMPIRE SECRETARIAL International Convention Special Edition
19
DIVISION 1 ERF April May June July Aug
East Hampton
Eastport x x x x x x
Hampton Bays
McGann-Mercy x x x
Riverhead x x x x x
Westhampton x x x x
DIVISION 2 ERF April May June July Aug
Amityville x
Bellport
Copiague x
Lindenhurst x
Patchogue-Medford x x x
Sayville x x x
William Floyd x x x x
DIVISION 3 ERF April May June July Aug
Half Hollow Hills East x
Half Hollow Hills West
Huntington x
Smithtown
Ward Melville x x
DIVISION 4 ERF April May June July Aug
Carle Place x
Elmont Memorial x x
Floral Park
Glen Cove
Great Neck North
Great Neck South
Hicksville
Manhasset x
Mineola x
New Hyde Park x x
North Shore x x x x
Schreiber
Sewanhaka x
Wheatley x
DIVISION 5 ERF April May June July Aug
Calhoun
CCA Wantagh
Farmingdale x x
JFK
Massapequa
Mepham
Plainedge x
Seaford x
Wantagh
Below I have included a copy of the report forms chart, which shows what paperwork has or has not been submitted. If your club has
submitted paperwork, but it has not been checked off below, please do the following:
- Please send an email to daniellin.sec@nydkc.org with the following information:
Your club’s name and division, which paperwork you are addressing, and one of the following:
a forwarded receipt of the submitted paperwork, an attached copy of the submitted paperwork, or a message
informing me that it will be sent through snail mail.
DIVISION 6 ERF April May June July Aug
Division Ave x x x x
East Meadow x
Garden City
GT Tech x* x
Hempstead
Island Trees x
MacArthur x x x x
Sacred Heard Academy x x
Uniondale x x x x x
W.T. Clarke x x x
West Hempstead x
DIVISION 7 ERF April May June July Aug
Baldwin x x x
East Rockaway x x x x x
Freeport
Hewlett x x x
Lawrence x x x x
Long Beach
Lynbrook
Malverne
Oceanside x x x x x
Valley Stream South
DIVISION 8 ERF April May June July Aug
August Martin
Aviation
Bayside x x x x x
Benjamin N. Cardozo x x x x
Francis Lewis x x x x x
Martin Van Buren
Queens H.S. Sciences x x x x x
Robert F. Kennedy x
Townsend Harris x
DIVISION 8A ERF April May June July Aug
Christ the King
Forest Hills x x x x x
Garden School x x x x x
Grover Cleveland x x x x
John Adams x x x x x
Martin Luther x x x x x
Newtown x
Richmond Hill x x x x x
St. Francis Prep x x
Sunnyside x x x x*
W.C. Bryant x x x x x
DIVISION 9 ERF April May June July Aug
Abraham Lincoln x x x
Bishop Kearney
Brooklyn Tech x x x x x
E.R. Murrow x x x x x
Fort Hamilton
John Dewey x x x x x
Midwood x x x x x
New Utrecht
Telecommunications Arts
DIVISION 10 ERF April May June July Aug
CSI Int'l Studies x x x
Curtis x
Staten Island Tech x x
St. John Villa
Susan E. Wagner x
Tottenville
DIVISION 11 ERF April May June July Aug
Bronx Science x x x x x x
DeWitt Clinton x
Fiorello H. LaGuardia x x x x x
H.S. American Studies x
H.S. Math, Science, Eng x x x x
Hunter College H.S. x x
Stuyvesant x x
DIVISION 12 ERF April May June July Aug
Alexander Hamilton
Ardsley
Lincoln
Mount Vernon x
New Rochelle x
North Rockland
Ramapo x x
Rye Neck x
Saunders x
Spring Valley x x
Ursuline x
Woodlands x
Yonkers
DIVISION 13 ERF April May June July Aug
Chester
Fallsburg x
Newburgh x x x
Middletown x x x x
Minisink x
Last updated, August 31st, 2011.
THE EMPIRE SECRETARIAL International Convention Special Edition
REMINDERS
Please get your report forms in if you have not
submitted them. It is important that the district
receives this information, because it is vital for
accurate records. If you are having trouble or
problems with your club or simply need help,
email me at daniellin.sec@nydkc.org or use any
of the contact information I have provided for
you.
Remember, you are still required to submit a
monthly report form even if your club hasn’t done
any service projects in the past month. Please
make sure not to leave the amount of hours
blank. It’s never too late to submit a past monthly
report form. Please submit past MRFs even if they
are very late.
20
DIVISION 14 ERF April May June July Aug Ausable Valley
Chazy Central
Keene Valley
Lake Placid
North Adirondack
Northeastern Clinton
Peru Central
Plattsburgh
Sarnac Central
Seton Catholic Central
St. Patrick Catholic
Ticonderoga
DIVISION 15 ERF April May June July Aug Bolton x
Fort Ann x
Glens Falls x x x
Hadley-Luzerne x x x x x
Hartford x
Queensbury x
Saratoga Springs x
South Glens Falls x
Southern Adirondack x x x x
DIVISION 16 ERF April May June July Aug Albany
Berne Knox-Westerloo
Bethlehem
Colonie x x
Guilderland
Kingston x
Saugerties x
Shaker x x
Voorheesville
DIVISION 17 ERF April May June July Aug Amsterdam
Broadalbin-Perth
Fonda-Fultonville x
Gloversville
Johnstown
Mayfield
Mohonasen
Niskayuna
Schalmont
Schenectady
Schoharie x
Scotia-Glenville
Shenendehowa
DIVISION 18 ERF April May June July Aug Averill Park x
Catholic Central x x x x x x
Columbia x x x x
Hoosick Falls x
Maple Hill
Rensselaer x x x x
Tamarac x x x x
Troy x x
DIVISION 19 ERF April May June July Aug Frankfort-Schuyler
Illion
New Hartford
Oriskany
Proctor x
Rome Catholic
Rome Free Academy
Webb/Old Forge Ctr. Adr.
Westmoreland
DIVISION 20 ERF April May June July Aug Charles W. Baker
Charlotte Valley
Chenango Valley
Children's Home
Greene
Johnson City
Laurens
Maine-Endwell
Norwich
Owego Free Academy
Seton Catholic
Union-Endicott
DIVISION 21 ERF April May June July Aug Baker
Cicero North Syracuse
Hannibal
Jamesville DeWitt x
Liverpool
Nottingham
Oswego
Solvay
DIVISION 22 ERF April May June July Aug Corning
Elmira Free Academy
Ithaca
Notre Dame
Southside
Spencer Van-Etten
Thomas A. Edison
Wellsville
DIVISION 23 ERF April May June July Aug Bishop Kearney
Brighton x
Canadaigua Academy
East
Penfield
Victor x
Wayne
Webster-Schroder x x
Webster-Thomas
DIVISION 24 ERF April May June July Aug Carthage x
General Brown
Gouvernuer
Indian River x
Madrid Waddington x
Norwood-Norfolk x
Ogdensberg Free Academy x x
Potsdam x x
South Jefferson
Watertown
DIVISION 25 ERF April May June July Aug Alden
East Aurora
Holland
Iroquois
Lewiston Porter
Lockport
Niagara Catholic
Niagara Falls
Springville Griffith
West Seneca East
West Seneca West
DIVISION 26 ERF April May June July Aug Casadaga Valley
Fredonia
Jamestown
Ripley
Silver Creek
Westfield x
DIVISION 27 ERF April May June July Aug Brockport x
DeSale Regional
East
Eastridge
Geneva
Keshequa x x x
Livonia
Mt. Morris
Pembroke x
REMINDER: On the election report forms,
please list only the officers of the given
positions (president, vice president,
secretary, treasurer, editor, and webmaster)
only. All other officers will not be listed in the
district directory.
Last Updated: August 31st, 2011
THE EMPIRE SECRETARIAL International Convention Special Edition
21
Other than Paperwork
It is a common misconception that a secretary’s job is only
surrounded by paperwork. The job of a secretary is much more
than paperwork. A club secretary serves as a liaison between
the club and district levels. A club secretary is a leader and also
the club president’s handyman. When the school year comes
around, you should be assisting your club president and offering
help before he or she even asks you. Work with your club
president to prepare for a Key Club interest meeting. Work with
your club president in looking for service projects for your
school. Help your president by communicating with your
sponsoring Kiwanis club.
Of course, under all these responsibilities, a club secretary like
everyone else in Key Club is a servant leader. Remember that
though you have paperwork to complete, you should also be
attending volunteering events. You should be attending club
meetings. If you are having problems managing your work,
make a calendar and space out your work. It is never wise to
do everything at once. Ask for help if you need to. Remember
that we are volunteering in the spirit of service!
Earlier in the newsletter, Editor Lee mentioned Service Spotlights.
I hope that all of you will submit a Service Spotlight one time or
another to Editor Lee or Webmaster Tan. It is important that
hard work is acknowledged. With service spotlights, club
members, officers, district board members, and even people
outside of the New York district will see how great the New York
District truly is! Remember to submit one!
I want to thank all of you for the work you have done so far.
Keep up the good work and remember to give yourself a break
(and a pat on the back) when needed. Rest up. School is
coming. I wish all of you luck as you return to your schools and
let us continue to better our homes, schools, and communities. I
look forward to seeing many of you at your division’s fall rally.
THE EMPIRE SECRETARIAL International Convention Special Edition
22
Executive Board Contacts
District Governor Domenick Pesce
domenickpesce.gov@nydkc.org
District Secretary Daniel Ivan Lin
daniellin.sec@nydkc.org
District Treasurer Emily Gicewicz
emilygicewicz.treas@nydkc.org
District Editor Amber Lee
amberlee.editor@nydkc.org
District Webmaster Oscar Tan
oscartan.tech@nydkc.org
District Executive Assistant Yasmin Soliman
yasminsoliman.ea@nydkc.org
Lieutenant Governor Contacts
Division 1, Nicole Jones nicolejones.ltg@nydkc.org
Division 2, Annie Porfido annieporfido.ltg@nydkc.org
Division 3, Holly Flores hollyflores.ltg@nydkc.org
Division 4, Nicholas Viviano nicholasviviano.ltg@nydkc.org
Division 5, Nickolas Boroda nickolasboroda.ltg@nydkc.org
Division 6, Becky Hopkins beckyhopkins.ltg@nydkc.org
Division 7, Jay Wong jaywong.ltg@nydkc.org
Division 8, Antonio Xu Liu antonioxuliu.ltg@nydkc.org
Division 8A, Carla Pacheco carlapachecho.ltg@nydkc.org
Division 9, Helen Chen helenchen.ltg@nydkc.org
Division 10, Gresa Shala gresashala.ltg@nydkc.org
Division 11, Emma Cheng emmacheng.ltg@nydkc.org
Division 12, Marcus Paul Mosley marcusmosely.ltg@nydkc.org
Division 13, Stephanie Pena stephaniepena.ltg@nydkc.org
Division 15, Katherine Coley katherinecoley.ltg@nydkc.org
Division 16, Ellen Dooley ellendooley.ltg@nydkc.org
Division 17, KelseyLiz Habla kelseylizhabla.ltg@nydkc.org
Division 18, Sarah Brady sarahbrady.ltg@nydkc.org
Division 19, Sean O’Connor seanoconnor.ltg@nydkc.org
Division 21, Bryan Comanici bryancomanici.ltg@nydkc.org
Division 22, Jessica Green jessicagreen.ltg@nydkc.org Division 23, Joshua Hill joshuahill.ltg@nydkc.org Division 24, Emily Gonthier emilygonthier.ltg@nydkc.org Division 25, Alexandra Marrone alexandramarrone.ltg@nydkc.org Division 26, Andrew Abbey andrewabbey.ltg@nydkc.org Division 27, Michelle Hand michellehand.ltg@nydkc.org
THE EMPIRE SECRETARIAL International Convention Special Edition
23
S P E C I A L
T H A N K S To the New York District Board, for always keeping me company, for their friendliness, and for simply
being there. Thank you to the district board for making me feel at home during my first time traveling
without my family!
For this newsletter, I’d like to specifically thank District Editor Amber Lee for always being there to talk to
me when I need help and for always comforting and reassuring me that everything is alright even when I
worry that it’s not.
To District Administrator Mr. Goldstein and his wife, Mrs. Goldstein for keeping me company, giving me
advice when I’m having trouble, and laughing along with me at International Convention and at the
Kiwanis Convention.
To New York Circle K Governor, Josephine Lukito, Secretary Samantha Pontillo, and Member Shane Stuart
for accompanying me during this year’s Kiwanis Convention. (As well as Lieutenant Governors Helen
Chen, Carla Pacheco, and Antonio Xu Liu for accompanying me that weekend.) Thanks to Governor
Domenick, who went out of his way to find WiFi to send me an email in Italy.
To Mr. Jason Steiner and Kiwanis Committee Representatives Mr. And Mrs. Ovadia and Ms. Owens for
their support and care.
To many club secretaries who have been very cooperative when I needed a clarification or had a
question about their paperwork.
To my home club’s sponsoring Kiwanis for always being kind and inviting me to their meetings and
dinners even though I’m no longer a club officer. (And of course to my home club, Stuyvesant High
School Key Club for always being there fore me.
To the various International Board members who helped contribute messages to this newsletter and for
being so kind to me during International Convention. To Immediate Past President, Xinlei Wang for writing
his article as soon as he could because he was attending the Kiwanis International Convention. To the
various Key Clubbers I met during ICON that I have kept in contact with.
To Immediate past Governor, Nadyli Nuñez for always being there to talk to me when I need to. To
Immediate Past District Secretary, Grace Na for answering my questions when asked. To past and
immediate past officers for their assistance.
To the members of the New York District Key Club, for making my job worthwhile.
To you for reading this newsletter!
Lastly, to my friends and family for their love and support!
THANK YOU ALL SO MUCH!
The Empire Secretarial
The Official Publication by District Secretary Daniel Ivan Lin. © 2011
THE EMPIRE
SECRETARIAL
Volume I. Issue II.