The artof

meeting

Ce!Tozar

83 million people

11 million meetingsevery day

can you succeed ?

% 7

2 of

ans

wer

s

NO

what should meetings be like?

simple rule :

meeting must meet your purpose

outputpurpose meeting

purpose output

output must serve purpose

purposeoutput

output must serve purpose

2 questionsanswer

Do I need this meeting ?

Who should attend ?

never forget the purpose

Why do meetings fail?

% 83

Drifting off the subject

% 77

Poor preparation

% 74

Ineffectiveness

% 68

Lack of listening

% 62

Verbosity of participants

% 60

Length

% 51

Lack of participation

How do meetings succeed ?

% 88participation

% 66

purpose

% 62

consistency

Follow Up

% 59

% 47

Records

% 46

Essential participants

% 36

agenda

are you ready ?

Purpose Participants Meeting Room

Time Plan Agenda Information

participants must know,·•the drill ·•the purpose·•their roles·•your expectations

Participants

agenda must include,·•purpose

·•targets

·•subject

·•participants and their roles

·•location

·•date and time

·•length

·•topics (ordered by importance)

·•required preparations

Agenda

meeting

·•specify the agenda and manage it

·•indicate the roles & responsibilities

·•inform how you will decide

·•support participation

·•observe

·•fit the time

·•keep the team focused

·•summarize the key points and decisions

·•inform new responsibilities and next agenda

PROBLEM ?

possible difficulties·•being late

·•whispering

·•desire for dominating

·•sticking on small issues

·•low energy

·•distractive behaviors

what to do with tough guys :

·•listen but do not debate

·•talk one to one who insist on interrupting

·•try to shift negative behaviors to contributions

·•encourage the group to take the responsibility of managing these guys

·•do not personalize

·•try different strategies

being late

thank again who comes early

debater

Control the tension, role model the group.Try to gain helpful points from the debate and show it.

Speak one to one

Avoid ironising. Restate the latest useful comment.Remind the group the purpose.Give the information needed again.

irrelevant dialogues

losing focus

Create lots for different ideas. Restate the purpose of meeting.

to catch up

Notice what can or can not be changed.Restate the best idea created.

non speakers

Focus on their motivators. Ask their opinions.

Integrate them to the meeting.

orchestrateyourbodylanguage

Have at least one point to inspire them.

for MORE creativity

change����������� ������������������  your����������� ������������������  PRESENTATION����������� ������������������  STYLE

CHANGE����������� ������������������  YOUR����������� ������������������  STANDARD����������� ������������������  MEETING����������� ������������������  LOCATION

LET����������� ������������������  OTHERS����������� ������������������  TO����������� ������������������  CONTROL����������� ������������������  THE����������� ������������������  MEETING

PURSUIT����������� ������������������  DIFFERENT����������� ������������������  APPROACHES

APPRECIATE����������� ������������������  CREATIVE����������� ������������������  IDEAS

MAKE����������� ������������������  MEETINGS����������� ������������������  FUNNIER

MAKE����������� ������������������  DIFFERENT����������� ������������������  START����������� ������������������  UPS

tesekkurler

cmtzr

• 1- From “Achieving E!ective Meetings – Not Easy But Possible” by Bradford D. Smart in a survey of 635 executives.

• 2- GM Consultants, Pittsburgh, 1993

• 3- Creativity image : http://nd-designs.deviantart.com/art/creativity-158880688

• 4-Cyclists crash during the Women's Elite Road Race at the UCI Road World Championships in Valkenburg. © POOL New / Reuters/REUTERS

• 5- Abell's insights into Sondheim's music, his memories of working with ... cry-me-a-torch-song.com