Post on 21-Jun-2020
1 | P a g e
NOTICE INVITING TENDER
For
Supply of Hospital Linen Items (KHADI)on Rate Contract basis to AIIMS,
BHUBANESWAR
No DME Stage Start Date & Time
1. NIT No. J-11048(025)/2018-19/S&P
2. NIT Issue Date 15.05.2018
3. Pre-Bid Meeting 28.05.2018
4. Last Date of Submission 22.06.2018, 12.00 P.M
5. Tender opening date (Technical bid) 22.06.2018, 03.00 P.M
All India Institute of Medical Sciences,Bhubaneswar
2 | P a g e
Director, All India Institute of Medical Sciences (AIIMS), Bhubaneswar, Odisha, an apex healthcareinstitute, established by an Act of Parliament under aegis of Ministry of Health & Family Welfare,Government of India, invites sealed tenders in two-bid system from Institutions affiliated to KVIC/KVIBor sponsored through PMEGP by Khadi and Village Industries Commission (KVIC), Government ofIndia for supply of the following items at AIIMS, Bhubaneswar. Bidders are requested to quote theirbest offer along with the complete details of specifications, terms & conditions.
Sl. No. Item Description of Items
1.For supply of Hospital Linen Items (Khadi) on Rate contract basis toAIIMS, Bhubaneswar – Odisha State
Bids should be sealed and super scribed with tender number and to be addressed to
Sr. Procurement-cum-Stores OfficerAll India Institute of Medical Sciences,
Patrapada, SijuaBhubaneswar- 751019
The sealed Bid should reach the Institute, latest by 22.06.2018 at 12.00 hrs. The technical bid will beopened on 22.06.2018 at 03:00 PM in the Board Room, Academic Block of AIIMS, Bhubaneswar of theInstitute in the presence of the bidder(s) or their authorized representative(s), who may remainpresent at the scheduled date and time. The list of technically qualified bidders with the date ofopening of financial bid shall be hoisted in the official website of AIIMS, Bhubaneswar. No paperpublication shall however be made for this.
Clarification of bidding documents (Pre-Bid Conference) :All the prospective bidders shall attend the Pre-Bid Conference at Board Room, Academic Block, AIIMS,Bhubaneswar on 28.05.2018 at 3:00 pm. Changes if any, may be incorporated in the bidding documentafter the Pre-Bid conference and will be uploaded on our official website as “Corrigendum”. Therefore,bidders are requested to submit their bids accordingly to revised changes after PBC. No pressadvertisement will be made for corrigendum.
Terms & Conditions:
1. The Tender shall be valid initially for a period of 1(One) year and extendable to another 1 (One) yearon mutually agreeable conditions.
2. Earnest Money Deposit and Tender Fee : The bidder shall be required to submit the Earnest MoneyDeposit (EMD) for an amount of Rs.50,000/- (Rupees Fifty Thousand only) by way of BG/FDR only infavour of “All India Institute of Medical Sciences, Bhubaneswar”. The demand drafts for EarnestMoney Deposit must be enclosed in the envelope containing the Technical Bid.
The EMD of the successful bidder shall be returned after the successful completion of contract /order and for unsuccessful bidder(s) it would be returned after award of the contract. Bid(s) receivedwithout EMD shall be liable for rejection.
3 | P a g e
The firms who are registered with National Small Industries Corporation (NSIC/ DGS&D / or MSEsregistered under MSMED Act are exempted to submit the EMD (Copy of registration must beprovided along with) the Tender document.
3. Rate: Rates should be quoted in Indian Rupees (INR) on F.O.R Basis at AIIMS, Bhubaneswar, Odisha,Inclusive of all statutory levy / taxes /charges/ GST etc.
4. Validity: The quoted rates must be valid for a period for 180 days from the date of closing of thetender. The overall offer for the assignment and bidder(s) quoted price shall remain unchangedduring the period of validity.
In case the bidder withdraws, modifies or changes his offer during the validity period, bid is liable tobe rejected and the earnest money deposit shall be forfeited without assigning any reason thereof.The bidder should also be ready to extend the validity, if required, without changing any terms,conditions etc. of their original tender.
5. Delivery:
The Period of delivery for supply of items will be 30 (Thirty) days from the date of Receipt ofacceptance of supply order
6. Penalty ClauseIf the delivery is not done on or before the due date, AIIMS, Bhubaneswar will have the right toimpose Late Delivery charges (LD)as under:a. 0.5% per week or part thereof exceeding 3 days (date of order & date of delivery being
excluded) subject to maximum of 10%.b. In case the items are not delivered within 30 days without any valid reason , AIIMS,
Bhubaneswar will have the right to procure the ordered items from open market /anotherparty at their own risk and expenses under risk purchase clause, which shall be chargedagainst the performance security submitted by the bidder.
c. No payment shall be made for rejected material. (Found poor in quality of fabric & logoprinting). The supplier will remove rejected items within one week of the date of rejection attheir own cost and replace the same immediately. In case these are not removed, then it willbe disposed off in a manner as deemed fit by the authorities at the risk and responsibility ofthe supplier without any further notice. Every substandard supply will attract penalty asdeemed proper and will be deducted from their performance security. The Institute alsoreserves the right to take appropriate action like debarring /blacklisting etc, in such cases, ifnecessary.
7. Performance Security: The supplier shall require to submit the performance security in the form ofFixed Deposit Receipt (FDR) issued by any Nationalised Bank for an amount Rs.50,000/- and shouldbe kept valid for a period of 60 days beyond completion of all the contractual obligations.
8. Parallel Rate Contract/ Purchase: The AIIMS Bhubaneswar reserves the right to place an order for supply ofany items mentioned in the rate contract, Proprietary Items or otherwise, to any other firm(s) inemergency/unavoidable situation. In case of emergency or non-supply of items from the rate contract holder,AIIMS, Bhubaneswar may purchase Rate Contract items from other sources without any information to theRate Contract holder.
4 | P a g e
9. Payment Term:100% payment of the total order value shall be released after receipt of materials in good andacceptable condition.
10. Bidders shall submit a copy of the tender document and addenda thereto, if any, with each page ofthis document to be signed and stamped to confirm the acceptance of the entire terms & conditionsas mentioned in the tender document.
11. After evaluation of the Technical Bid, the List of technically bidders shall be hoisted in the officialwebsite of AIIMS, Bhubaneswar.
12. After due evaluation of the Bids Institute will award the contract to the lowest evaluated responsivebidder, quoting the total price of materials and GST.
13. FALL CLAUSEThe rate contract will be guided by “Fall Clause”. The fall clause provides that if the rate contractholder reduces its price or sells or even offers to sell the rate contracted goods following conditionsof sale similar to those of the rate contract, at a price lower than the rate contract price, to anyperson or organisation during the currency of the rate contract, the rate contract price will beautomatically reduced with effect from that date for all the subsequent supplies under the ratecontract and the rate contract amended accordingly.
14. AIIMS Bhubaneswar shall be the final authority to reject full or any part of the supply which is notconfirming to the specification and other terms and conditions.
15. The bidder is also required to submit performance report(s) from other similar organizations (atleast two hospitals with a minimum of 250 bedded capacity) where the firm has been ordered forsupply of Linen Items(Khadi) and to submit the documentary evidence of last two years .The firmshould also submit list of organizations where the material has been supplied in the last two yearsalong with complete details of items supplied. Failure to fulfil this condition will entailrejection of bids summarily and no correspondence will be entertained in this regard.( ANNEXURE-IV)
16. Rates quoted should remain unchanged during the entire rate contract period.
17. The Institute shall be at liberty to place the supply order depending upon the actual requirementof the Institute.
18. Only one best quality item (according to our specification) should be quoted against each item. Onno account should different qualities e.g. A, B, & C of items be quoted. Those items that havebeen quoted as per different qualities (In contravention to the specifications) will not beconsidered at all and will be summarily rejected.
19. Before making any supply of the item, the design & dimensions may be approved from the user.20. The proof of the design linen to be printed will be checked & approved by user before printing.21. Conditional bid will be treated as unresponsive and it may be rejected.22. Any action on the part of the tenderer to influence anybody in the said Institute will be taken as an
offence and the tender submitted by the firm will subsequently be rejected.23. A prospective bidder requiring any clarification of the bidding documents shall contact the purchaser
in writing at the purchaser’s e-mail address i.e. aso@aiimsbhubaneswar.edu.in &spo@aiimsbhubaneswar.edu.in. The purchaser will respond in writing (e-mail) to any request for
5 | P a g e
clarification, provided that such request is received not later than 10 (ten) days prior to the deadlineof submission of bids.
24. TENDER EVALUATIONTenders evaluation will be done in two stages:
a. Technical bidb. Financial bid.
Each bid to be submitted in separate sealed envelopes super-scribed as “Technical Bid” and “FinancialBid” respectively. All these 2 envelopes should be put in another envelope marked as “For Supply ofHospital Linen Items(Khadi) on Rate Contract Basis to AIIMS, Bhubaneswar” and to be duly sealed.
(A) TECHNICAL BID:
The firm should submit the Technical Bid in a sealed cover separately super-scribed “For supply ofHospital Linen Items on Rate contract to AIIMS, Bhubaneswar” along with Name and address of theBidder. Technical bid should contain:a. Entire tender document including Technical Bids (PART A, B, C)b. Samples of all the items ( from sl.no. 1 to sl. No.48) should be submitted along with the technical
bid (duly labelled and sealed).c. Lowest Quoted Bidder ‘s Selection will be made purely on sample quality basis, technically
qualified evaluation and lowest quoted price of individual item basis respectively.The items accepted technically will only be considered for financial evaluation (financial bid). Priceshould not be quoted with technical bid.
B. FINANCIAL BID:
Should be submitted in a separate sealed envelope super-scribed the word “For supply of HospitalLinen Items(Khadi) on Rate contract to AIIMS, Bhubaneswar” along with Name and address of theBidder.
The price should be quoted as “Total Cost” basis to be delivered at AIIMS Bhubaneswar. The ratesquoted in ambiguous terms such as “Freight on actual basis” or “Taxes as applicable extra” or “Packingforwarding extra” will render the bid liable for rejection.
25. Debarment from bidding.
(i) A bidder shall be debarred if he has been convicted of an offence-(a) under the Prevention of Corruption Act, 1988; or(b) the Indian Penal Code or any other law for the time being in force, for causing any loss of life orproperty or causing a threat to public health as part of execution of a public procurement contract.
(ii) A bidder debarred under sub-section (i) or any successor of the bidder shall not be eligible toparticipate in a procurement process of any procuring entity for a period not exceeding three yearscommencing from the date of debarment. Department o f Commerce (DGS&D) will maintain such listwhich will also be displayed on the website of DGS&D as well as Central Public Procurement Portal.(iii) A procuring entity may debar a bidder or any of its successors, from participating in any procurementprocess undertaken by it, for a period not exceeding two years, if it determines that the bidder hasbreached the code of integrity. The Ministry/Department will maintain such list which will also bedisplayed on their website.
6 | P a g e
(iv) The bidder shall not be debarred unless such bidder has been given a reasonable opportunity torepresent against such debarment.25. Code of Integrity:
No official of the bidder shall act in contravention of the codes which includes
(i) Prohibition of(a) making offer, solicitation or acceptance of bribe, reward or gift or any material benefit, eitherdirectly or indirectly, in exchange for an unfair advantage in the procurement process or to other wiseinfluence the procurement process(b) any omission, or misrepresentation that may mislead or attempt to mislead so that financial orother benefit may be obtained or an obligation avoided.(c) any collusion, bid rigging or anticompetitive behaviour that may impair the transparency, fairnessand the progress of the procurement process.(d) Improper use of information provided by the procuring entity to the bidder with an intent to gainunfair advantage in the procurement process or for personal gain.(e) Any financial or business transactions between the bidder and any official of the procuring entityrelated to tender or execution process of contract; which can affect the decision of the procuring entitydirectly or indirectly.(f) Any coercion or any threat to impair or harm, directly or indirectly, any party or its property toinfluence the procurement process.(g) Obstruction of any investigation or auditing of a procurement process.(h) Making false declaration or providing false information for participation in a tender process or tosecure a contract;(ii) Disclosure of conflict of interest.(iii) Disclosure by the bidder of any previous transgressions made in respect of the provisions of sub-clause with any entity in any country during the last three years or of being debarred by any otherprocuring entity.
The purchaser will reject a proposal for award if it determines that the bidder recommended foraward has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practicesin competing for the contract in question.
26. Applicable Law:
• The contract shall be governed by the laws and procedures established by Govt. of India, withinthe framework of applicable legislation and enactment made from time to time concerning suchCommercial dealings / processing.
• Any disputes are subject to exclusive jurisdiction of Competent Court and Forum inBhubaneswar, Odisha, India only.
• The Arbitration shall be held in accordance with the provisions of the Arbitration andConciliation Act, 1996 and the venue of arbitration shall be at Bhubaneswar. The decision of theArbitrator shall be final and binding on both the parties.
7 | P a g e
• Force Majeure: Any delay due to Force Majeure will not be attributable to the supplier on Basisof proper justification & evidence to be produced by the supplier.
The Director, AIIMS Bhubaneswar, India has the full and exclusive right to accept or reject,increase or decrease order quantity, any or all the tenders without assigning anyreasons thereof and also to cancel the supply at any time without assigning any reason.
(Signature of Tenderer with seal)
Name:………………………………………
Address:……………………………………
…………………………………………………
Seal & Signature of Bidder
8 | P a g e
TECHNICAL BID (PART-A) :ELIGIBILITY CRITERIA“For supply of Hospital Linen Items(Khadi) on Rate contract to AIIMS, Bhubaneswar”
AIIMS, BhubaneswarSl no. Details / Particulars Submitted
(Yes/No)Page No
A (To be Mentioned in the Letter head).1. Name of the Institution2. Institution Address:3. Telephone/mobile No. :4. KVIC Institution Code:5. KVIC Office Name:6. Registration Detail ( Registration Date:______________, Registration No. :
________________ Registration Type:____ ______ ).7. Khadi Certificate No. ______________ Date____________.
B PAN No. (enclose the attested copy of PAN Card)
C Signed copy of GST Certificate showing clearly GST no. of the firm
D Income Tax return for the last Three years.E Annual Turn Over for last Three Financial YearsF Whether the Institution has signed each and every page of Tender/NIT
G Details of the Earnest Money Deposit (EMD) :
H Firms registered with NSIC, MSEs, SSI (for sale Khadi linen) are exempted fromsubmission of EMD (subject to the financial limits indicated in the certificate).
I Notarised affidavit on Indian Non-judicial stamp paper of Rs.10/- that(i) no police case is pending against the Proprietor / partner of the Institution.Indicate any convictions, if any.(ii) Institution has never blacklisted by any organization.We have not quoted the price higher than previously supplied to any GovernmentInstitute / Organisation / reputed Private Organisation or DGS&D rate in recentpast. (If you don’t fulfil these criteria, your tender will be out rightly rejected).
J Undertaking for acceptance of all Terms & Conditions in original (Annexure-I)
K Undertaking for Criminal Liability on Non Judicial Stamp Paper worth of Rs.10/- as per Annexure, duly attested by notary public in original –(Annexure-II)
L Whether the items quoted is as per specification, if not the statement ofdeviation (Parameter wise) from the tender technical specification must beenclosed. - (Annexure-III )
M Have you previously supplied these items to any Govt./reputed Private hospitals/Institutions. If yes, attach the relevant documents( Annexure-IV )
N Bank Details :1. Name of the Account Holder :2. Bank Name:3. Account No.:4. IFSC Code:5. Branch Address
O Any other information, if necessary
9 | P a g e
TECHNICAL BID (PART B) : Essential required parameters of Linen ( Khadi) for AIIMS Bhubaneswar
Sl no. Item Description Specification Colour Quantity(Approx.)
1 Bed Mattress Cover Bed Mattress (Rexine) Cover (Size Length 71” to77”, Width 30” to 36”, thickness 4.6”)
Pediatric size: Small size (Length 68” Width 32”Thickness 4.6”). The cover should be water proofand washable.
Brown Adult size :1000
Paediatricsize : 250
2 Trolley MattressCover
Trolley Mattress Cover (Rexine)Size --- Length 70-1/2” to 74-1/2” Width 191/2” 30-1/2” Thickness 3” (of different sizes). The covershould be water proof cover and washable.
Brown 500
3 Pillow with syntheticpolyfill fiber
Pillow with synthetic polyfill fibre with soft cottoncloth with separate water proof cover of standardsize of 48cmx73cm and small size of 48cmx30cm.
Brown 1000
4 Pillows of cotton Pillows of cotton of 1.5Kg (+ - 5%) weight, size,48cm x 73cm. with water proof coverSmall size 48 cm X 30 cm
White 1000
5 Stitched Pillo cover Stitched pillowcase of poplin in white colour of55cm x 80cm with hospital name woven withborder of Pink, Light Blue, Green, Grey, Yellow andpurple.
White 7000
6 Bed Sheet withcolour coding
Bed Sheet 100% bleached of stain resistant materialwith Hospital name (AIIMS,BBSR) in middle woven56” x 94”, white in colour with colour coding of thefollowing colours: Pink, Light Blue, Green, Grey ,Yellow and purple. Bed sheets meant for ICUs likeNICU,PICU,SICU and MICU will have the name ofthe respective ICU embroidered in the top andbuttom end of the bed sheet.
Seven colours 8000
7 Stitched PatientDress (One Set-Kurta & Pyjama)Male
Stitched patient Kurta of soft, opaque, 100%bleached cotton (poplin), full front open withbutton and overlapping design and three quartersleeve.
Stitched patient Pyjamas with Mayani, Soft,Opaque, 100% bleached cotton (poplin) with cottonstring.
Size of Kurta & Pyjama-All sizes (Small(S), Large(L),XL, XXL)
Peach/ bluewith whitestripes
5000
8 Patient Dress (OneSet Kurta & Pyjama)Female
Stitched patient Kurta of soft, opaque, 100%bleached cotton (poplin), full front open withbutton, Round Neck, Double Breasted/ Overlappingdesign tied with cotton string and Velcro.
Stitched patient Pyjamas with Mayani soft, opaque,100% bleached cotton (poplin) with cotton string.
Size of kurta & pyjama - All sizes (Small(S), Large(L),XL, XXL)
Peach 5000
(All sizes)
9 Children’s Dress(One Set – Kurta &Pyjama)
Stitched Shirt/ Kurta of Soft, 100% bleached cotton(poplin) with full front open with buttons of varioussizes.
Size :
1. 13”length, 22” chest, sleeve 4” Shoulder 8.5”
Peach/ Bluewith whitestripes
1000
10 | P a g e
2. 17”length, 28” chest, sleeve 5” Shoulder 11”3. 20”length, 30” chest, sleeve 5.5” Shoulder
11.5”4. 23”length, 32” chest, sleeve 6” Shoulder 12”5. 28”length, 34” chest, sleeve 6” Shoulder 13”6. 30”length, 36” chest, sleeve 7” Shoulder 13”7. 30”length, 36” chest, sleeve 7” Shoulder 14”
Pyjama with mayani of bleached, soft, 100% cotton(Poplin) with cotton string of various sizes size :
1. 13”length, 13” thigh, 9” mori2. 17”length, 17” thigh, 10” mori3. 20”length, 18” thigh, 11” mori4. 24”length, 18” thigh, 12” mori5. 28”length, 18” thigh, 13” mori6. 30”length, 20” thigh, 13” mori7. 32”length, 22” thigh, 14” mori8. 35”length, 25” thigh, 14.5” mori
10 Baby Frocks Stitched baby frock of 100% bleached (Cottonpoplin) cloth with overlapping designed tied withbuttons with three quarter sleeve.Size: Small, medium & large
Pink 500 (for allsizes)
11 Baby Sheet Stitched baby sheet 100% bleached poplin cloth inall colours (Blue, Violet, White, Green etc.) exceptpink colour of size 85cm x 85cm.
Blue, Violet,White, Greenetc.
1000
12 Cap for baby 100% cotton/ fannel, 30cm head circumference and15 cm height
1000
13 Surgeons OperationGown
Stitched OT gown of 100% bleached cotton(poplin), full sleeved, wrap around, elastic wrist cuffand strings with Double Breasted with straps forwrapping all around and waist. Colour : Dark Green,Size : large(XL) and extra-large (XXL).
Dark Green 6000 (for allsizes)
14 Reusable Apron Reusable front apron water proof autoclavableround neck,
Strong back fastening and neck band
Moisture-proof and stain resistant
Material : Translucent high quality plastic PVCmaterial, Blood, water and chemical resistantSize : Standard adult (Beck to toe length): Large,Extra large
Off White 3000
15 Doctors ApronStitched differentlyfor Gents & Ladies.
Fabric content (67% Polyester 33% Viscose), ColourWhite, Embroidered Logo of AIIMS Bhubaneswaron Upper left of Coat. For Gents: - One chest pocketon left side & two hip pocket Lower)For Ladies: two hip pockets, no chest pocket & noside cut.
White 1000
16 Woollen Blanket Woollen Blanket with piping (MARROON), withAIIMS, BBSR labels stitched. Size : Standard adultsize/ 300cmx150cm, Weight 2kg+200gm, 65%+5%other fibre
Padiatric size : Padiatric size (140cmx70cm)
Camel Adult size :4000
Padiatricsize : 1000
17 Towel (100% Turkishcotton)
Towel small 18”x12” (Hand towels) White 1000
OT towel small 28”x28” White 1000
OT towel medium 39”x36” White 500
11 | P a g e
OT towel Large 57”x36” White 1000
18 Instrument wrapper(double layer) sheetof 100% bleachedcotton poplin
Small 27”x27” Green 1000
Medium 43”x40” Green 1000
Large 45”x54” Green 1000
19 Ladies Cap Bleached 100% cotton poplin cloth with pursestring
Blue 1000
20 Stitched baby napkin 100% bleached poplin cloth in all colours of size43cmx43cm
1000
21 Stitched legging bag Of bleached casement cloth in green colour of75cm -- 110cm in length, top width 45cm -- 85cm& bottom width 30 cm – 45 cm
Green 500
22 OT Drapes made of 100% bleached cotton (poplin) indifferent sizes
22.1 OT Drapes Small Size 28”x28” Green 6000
22.2 OT Drapes Medium Size 39”x35” Green 6000
22.3 OT Drapes Large Size 57”x36” Green 6000
22.4 Central hole sheet Drape sheet 48”x76” (Abdominal Surgery) withautoclavable waterproof center eye size 11”x8”
Green 6000
22.5 Central hole sheet Drape sheet 57”x80” (Abdominal Surgery) withautoclavable waterproof center eye size 11”x8”
Green 6000
22.6 Perineal/gynaesheet
without water proof center, Size : 57”x39” Green 2000
22.7 Perineal/gynaesheet
With one side linen with autoclaveable waterproofcenter on other side Size : 57”x39”
Green 2000
22.8 Eye sheet 100x75cm (Eye surgery)
Incise area : 7x9cm, Hole in Drape : 6x5cm
Green 500
22.9 Small hole sheetgreen poplin cotton(eye surgery) cm
Sheet Size: 60 x 60 cm, Incise Area : 6 x 8 Green 500
22.10 Spinal sheet 36”x36” with eye size 6”x4” Green 500
22.11 Split Sheet Large : 57”x36” split length 10”Medium : 36”x36” split length 8”Small : 28”x28” split length 6”
Green 6000
22.12 Legging cumPerineal sheet
Standard size Green 1000
22.13 Laparoscopy sheetXL with legging
Standard size Green 4000
22.14 Stiched bag for thelaparoscopyinsgtruments
Size: 18”x24” Green 1000
23 23.1. OT Napkin/Hand towel
Material : 100% bleached cotton poplinSize : 12”x12”
White 6000
23.2 Napkin for bedcleaning
Material : 100% bleached cotton poplinSize : 18”x15”
Blue 2000
24 Dead body sheet Material : 100% bleached cotton poplinAdult size : 300x150cmPediatric size : 140x70cm
White 2000
12 | P a g e
25 Multipurpose drawsheet standard,
one side Linen and one side autoclavable waterproof sheet, size 58”x36”
Green 1000
26 Surgical mops withradio opaquefilament
Material : 100% bleached cotton poplinSmall : 8”x8”Medium : 11”x11”Large : 14”x14”
White 1000
27 Instrument trolleycover
with half waterproof sheet (100% bleached cottonpoplin) with half waterproof sheet, Size :120”(10ft)x96”(8ft).
Green 1000
29 Head wrap Material : 100% bleached cotton poplinSize : 114cm x 90cm
White 1000
30 Water proofStretcher cover
Canvas with 8 handle for shifting the patient Green 1500
31 New Born Sheet Material : 100% bleached cotton poplin, Size : (1M x1M) Sheet Pink colour & Blue Colour
Pink & Blue 2000
32 Mac-Intosh roll Size : (1mtr width, 50mtr Length) Brown 100
33 Trolley cover withMacintosh
Size : 48”x76” Green 1000
34 Laundry bag(Trolley) Steel
S.S. Frame, Framework of S.S. Tube on 10m castorsof capacity 80-120 litres with push handle at oneend.
500
35 Microscope cover Standard size Blue/Green 100
36 Surgi-tool cover Standard size Green 100
37 C. Arm Cover Standard Size Green 100
38 Laundry bag withwater proof canvas
Should fit to with item no. 34, Superior qualitywater proof canvas bag. The canvas bag isreplaceable, removable and washable
Green 500
CATHLAB LINEN
39 Cathlab table sheetcovring
Material : 100% bleached cotton poplinSize : 218x120cm
Green 500
40 Sister Table SheetCovering
Material : 100% bleached cotton poplinSize : (218 x120) cm
Green 100
41 Double Hole SheetCath Lab for Anglo /PTCA,
Material : 100% bleached cotton poplinSize : (218cm x 149cm) Holes located 90cm fromone end and 35cm from breath side Each hole=20cm in diameter
Green 500
42 Single Hole Sheet forCath Lab use IJV /Pericardiocentesis,.
Material : 100% bleached cotton poplinSize : 110cm x 110 cm with central hole of Diameter= 20cm
Green 200
43 C-ARM eye cover Material : 100% bleached cotton poplinwith purse string, tie Cath Lab Use for pacemaker,Size : 110cm x 110cm
Green 100
44 Instrument TrolleyCover
Material : 100% bleached cotton poplinfor use of sterile Procedures, Size : 218cmx120cm
Green 100
45 Plain Sheets cath lab Material : 100% bleached cotton poplinfor sterile Covering for tables, size (218 x 120cm)
Green 200
46 Cathlab Uniform forDoctors Sisters &Technicians
Material : 100% bleached cotton poplinShirt with half sleeve and paijama of standard size.
Sky Blue 100
47 Patient Dress forCath Lab in cases ofsoiling andemergency
Material : 100% bleached cotton poplinShirt with front buttons and half sleve and paijama(purse string)
Light Green 200
48 Cathlab Towel after Material : 100% bleached cotton poplin White 100
13 | P a g e
hand wash Size : 38cmx64cm, 100% Turkish Cotton
Note:1. Pyjamas are to be made with MIANIS, AASANS as specified.2. Colours to be as mentioned3. All stitched items to use standard mercerised threads and bear a minimum of 12 stitches per inch and double stitched.4. Stitched apparel to conceal the frayed edges- chor silai in colloquial language.5. Designs for the apparels shall be provided in consultation with the user departments.6. Size, colour, design and things/name to be embroidered to the linen will be decided by the competent authority appointed byAIIMS, BBSR.6. All Stitched items should HAVE hospital name “AIIMS Bhubaneswar” woven in them by the firm .7. Fabric specifications as per enclosures8.Tag of different sizes to be attached on all the dress items9.Shirts/Kurtas should have “AIIMS BBSR “ printed on the chest pocket.8. Demonstration of fabrics and stitched linen is mandatory to qualify the technical specifications.
After completion of the technical evaluation the price bid of the technically qualified bidders shall beopened. Item wise financial evaluation shall be done i.e. firm coming lowest in a particular item shall be
declared as L1.
(Signature of Tenderer with seal)
Name: ………………………………………
Address: …………………………………..
…………………………………………………
14 | P a g e
Annexure-I
Name of the Tender : Supply of Hospital Linen Items (KHADI)on Rate Contract to AIIMS, BHUBANESWAR
UNDERTAKING
FOR COMPLIANCE OF ALL TERMS& CONDITIONSMENTIONED IN THIS TENDERDOCUMENTToThe Director,AIIMS Bhubaneswar,
Sir/Madam,
1. The undersigned certify that I/we have gone through the entire tender documents including terms andconditions mentioned in the tender document and undertake to comply with them. I have noobjection for any of the content of the tender document and I undertake not to submit anycomplaint/ representation against the tender document after submission date and time of thetender. The rates quoted by me/us are valid and binding on me/us for acceptance till the validityof tender.
2. I/We undersigned hereby bind myself/ourselves to ALL INDIA INSTITUTE OF MEDICAL SCIENCES,BHUBANESWAR, ODISHA-751019 to supply the approved awarded Hospital Linen(Khadi)items in theapproved prices to AIIMS Bhubaneswar.
3. The items shall be of the best quality and of the kind as per the requirement of the institution.The decision of the Director, AIIMS Bhubaneswar, India (herein after called the said officer) as regardto the quality and kind of article shall be final and binding on me/us.
4. I/we undertake to arrange for a demonstration of the items, if required. Failure to arrange for ademonstration on the given date may lead to cancellation of the bid. Cost of such demonstration shallbe borne by me/us.
5. Performance security of 10% of the cost of the supply value shall be deposited by me/us in the formof FDR/Bank Guarantee in the name of All India Institute of Medical Sciences, Bhubaneswar onaward of the contract from a Nationalised / Commercial Bank and shall remain in the custody ofthe Director, AIIMS BBSR till the validity of the Rate Contract period plus two months.
6. If it is deemed necessary to change any item on being found of inferior quality, it shall be replaced byme/us free of cost in time to prevent inconvenience.
7. I/We hereby undertake to supply the items during the validity of tender as per directions given insupply order within stipulated period positively.
8. If I/We fail to supply the Khadi items in stipulated period the AIIMS Bhubaneswar has fullpower to compound or forfeit the Bid Security/security deposit.
9. I/We declare that no legal/financial irregularities are pending against the proprietorPartner/Director of the Institution.
10. I/we undertake to supply the ordered items within stipulated period and if fail to supply duringthe stipulated period the necessary action can be taken by the Director, AIIMS Bhubaneswar, India.
11. I/We undertake that if the rates of any items are lowered due to any reason, I will charge the lowerrates.
12. I/we do hereby confirm that the prices/rates quoted are fixed and are at par with the pricesquoted by me/us to any other Govt. of India/Govt. Hospitals/Medical Institutions/PSUs. I/we
15 | P a g e
also offer to supply the Khadi linen items at the prices and rates not exceeding those mentioned in theFinancial Bid.
15. I/we have necessary infrastructural facilities to execute the Purchase Orders from AIIMS,Bhubaneswar, from time to time as per their requirement.
16. I pledge and solemnly affirm that the information submitted in tender documents is true to the bestof my knowledge and belief. I further pledge and solemnly affirm that nothing has been concealed byme and if anything adverse comes to the notice of purchaser during the validity of tender period TheDirector, All India Institute of Medical Sciences, Bhubaneswar (India)will have full authority to takeappropriate action as he/she may deem fit.
Name and Signature of Bidder
With seal of Institution
Date:
16 | P a g e
ANNEXURE– II
Name of the Tender : Supply of Hospital Linen Items (KHADI)on Rate Contract to AIIMS, BHUBANESWAR
CRIMINAL LIABILITY UNDERTAKING
(To be executed on Rs.10/-Non-Judicial Stamp Paper duly attested by Public Notary)
I…………………………………………………….S/o/ D/o…………………....……………………………. Resident of
……….……………… ………………………………………………………………….……………………………………...… …….
………………………… …..………………………………….………………..…..do solemnly pledge and affirm:
1. That I am the proprietor /partner/authorized signatory of
M/s. …………………………………………………………………..……………………………………..
2. That my firm has not been declared defaulter by any Govt. Agency and that NO case of any
nature i.e. CBI/FEMA/Criminal/Income Tax/ Sales Tax/ Blacklisting is pending against my firm.
Name and Signature of the BidderWith seal of Institution
Date:
17 | P a g e
ANNEXURE – III
Name of the Tender : Supply of Hospital Linen Items (KHADI)on Rate Contract to AIIMS, BHUBANESWAR
Deviation Statement Form
1. The following are the particulars of deviations from the requirements of the tender Specifications.
Specification Deviations Remarks (including Justification)
Place :
Date :
Signature and seal of the Bidder
Note :
1) Where there is no deviation, the statement should be returned duly signed with an endorsementindicating “ No deviations”
18 | P a g e
Annexure – IV
Name of the Tender : Supply of Hospital Linen Items (KHADI)on Rate Contract to AIIMS, BHUBANESWAR
Performance Statement Form
Name of the Institution ...............................................
SlNo.
Order placed by
( Full address of Purchaser)Order No. & date Value of order
Signature and seal of the manufacturer / Bidder ...........................................................
Place :
Date :
Note : Documents to be attached.
20 | P a g e
Financial Bid
Sl no. Item Description Specification Colour UnitPrice/ perpiece
GST % (Rs) Total Price
1 Bed Mattress Cover Bed Mattress Rexine Cover (Size Length 71” to 77”, Width 30” to36”, thickness 4.6”)Pediatric size:Small size ( Length 68” Width 32” Thickness 4.6”).The cover should be water proof and washable .
Brown
2 Trolley MattressCover
Trolley Mattress Cover (material Rexin)Size --- Length 70-1/2” to 74-1/2” Width 191/2” 30-1/2”Thickness 3” (of different sizes). The cover should be waterproof cover and washable.
Brown
3 Pillow with syntheticpolyfill fiber
Pillow with synthetic polyfill fibre with soft cotton cloth withseparate water proof cover of standard size of 48cmx73cm andsmall size of 48cmx30cm.
Brown
4 Pillows of cotton Pillows of cotton of 1.5Kg (+ - 5%) weight, size, 48cm x 73cm.with water proof coverSmall size 48 cm X 30 cm
White
5 Stitched Pillow cover Stitched pillowcase of poplin in white colour of 55cm x 80cmwith hospital name woven with border of Pink, Light Blue,Green, Grey, Yellow and purple.
White
6 Bed Sheet withcolour coding
Bed Sheet of 100% bleached stain resistant material withHospital name (AIIMS,BBSR) in middle woven 56” x 94”, white incolour with colour coding of the following colours: Pink, LightBlue, Green, Grey , Yellow and purple. Bed sheets meant forICUs like NICU,PICU,SICU and MICU will have the name of therespective ICU embroidered in the top and buttom end of thebed sheet.
Sevencolours
7 Stitched PatientDress (One Set-Kurta & Pyjama)Male
Stitched patient Kurta of soft, opaque, 100% bleached cotton(poplin), full front open with button and overlapping design andthree quarter sleeve.
Stitched patient Pyjamas with Mayani, Soft, Opaque, 100%bleached cotton (poplin) with cotton string.
Size of Kurta & Pyjama-All sizes (Small(S), Large(L), XL, XXL)
Peach/ bluewith whitestripes
8 Patient Dress (One Stitched patient Kurta of soft, opaque, 100% bleached cotton Peach
21 | P a g e
Set Kurta & Pyjama)Female
(poplin), full front open with button, Round Neck, DoubleBreasted/ Overlappign design tied with cotton string and Velcro.
Stitched patient Pyjamas with Mayani soft, opaque, 100%bleached cotton (poplin) with cotton string.
Size of kurta & pyjama - All sizes (Small(S), Large(L), XL, XXL)
9 Children’s Dress(One Set – Kurta &Pyjama)
Stitched Shirt/ Kurta of Soft, 100% bleached cotton (poplin) withfull front open with buttons of various sizes.
Size :
8. 13”length, 22” chest, sleeve 4” Shoulder 8.5”9. 17”length, 28” chest, sleeve 5” Shoulder 11”10. 20”length, 30” chest, sleeve 5.5” Shoulder 11.5”11. 23”length, 32” chest, sleeve 6” Shoulder 12”12. 28”length, 34” chest, sleeve 6” Shoulder 13”13. 30”length, 36” chest, sleeve 7” Shoulder 13”14. 30”length, 36” chest, sleeve 7” Shoulder 14”
Pyjama with mayani of bleached, soft, 100% cotton (Poplin) withcotton string of various sizes size :
9. 13”length, 13” thigh, 9” mori10. 17”length, 17” thigh, 10” mori11. 20”length, 18” thigh, 11” mori12. 24”length, 18” thigh, 12” mori13. 28”length, 18” thigh, 13” mori14. 30”length, 20” thigh, 13” mori15. 32”length, 22” thigh, 14” mori16. 35”length, 25” thigh, 14.5” mori
Peach/ Bluewith whitestripes
10 Baby Frocks Stitched baby frock of 100% bleached (Cotton) poplin cloth withoverlapping designed tie with buttons with three quarter sleeve.Size: Small, medium & large
Pink
11 Baby Sheet Stitched baby sheet 100% bleached poplin cloth in all colours(Blue, Violet, White, Green etc.) except pink colour of size 85cmx 85cm.
Blue, Violet,White,Green etc.
12 Cap for baby 100% cotton/ fannel, 30cm head circumference and 15 cmheight
13 Surgeons OperationGown
Stitched OT gown of 100% bleached cotton (poplin), full sleeved,wrap around, elastic wrist cuff and strings with Double Breastedwith straps for wrapping all around and waist. Colour : Dark
Dark Green
22 | P a g e
Green, Size : large(XL) and extra-large (XXL).
14 Reusable Apron Reusable front apron water proof autoclavable round neck,
Strong back fastening and neck band
Moisture-proof and stain resistant
Material : Translucent high quality plastic PVC material, Blood,water and chemical resistantSize : Standard adult (Beck to toe length): Large, Extralarge
Off White
15 Doctors ApronStitched differentlyfor Gents & Ladies.
Fabric content (67% Polyester 33% Viscose), Colour White,Embroidered Logo of AIIMS Bhubaneswar on Upper left of Coat.For Gents: - One chest pocket on left side & two hip pocketLower)For Ladies: two hip pockets, no chest pocket & no side cut.
White
16 Woollen Blanket Woollen Blanket with piping (MARROON), with AIIMS, BBSRlabels stitched. Size : Standard adult size/ 300cmx150cm, Weight2kg+200gm, 65%+5% other fibre
Padiatric size : Padiatric size (140cmx70cm)
Camel
17 Towel (100% Turkishcotton)
Towel small 18”x12” (Hand towels) White
OT towel small 28”x28” White
OT towel medium 39”x36” White
OT towel Large 57”x36” White
18 Instrument wrapper(double layer) sheetof 100% bleachedcotton poplin
Small 27”x27” Green
Medium 43”x40” Green
Large 45”x54” Green
19 Ladies Cap Bleached 100% cotton poplin cloth with purse string Blue
20 Stitched baby napkin 100% bleached poplin cloth in all colours of size 43cmx43cm
21 Stitched legging bag Of bleached casement cloth in green colour of 75cm -- 110cm inlength, top width 45cm -- 85cm & bottom width 30 cm – 45 cm
Green
22 OT Drapes made of 100% bleached cotton (poplin) in different sizes
23 | P a g e
22.1 OT Drapes Small Size 28”x28” Green
22.2 OT Drapes Medium Size 39”x35” Green
22.3 OT Drapes Large Size 57”x36” Green
22.4 Central hole sheet Drape sheet 48”x76” (Abdominal Surgery) with autoclavablewaterproof center eye size 11”x8”
Green
22.5 Central hole sheet Drape sheet 57”x80” (Abdominal Surgery) with autoclavablewaterproof center eye size 11”x8”
Green
22.6 Perineal/gynaesheet
without water proof center, Size : 57”x39” Green
22.7 Perineal/gynaesheet
With one side linen with autoclaveable waterproof center onother side Size : 57”x39”
Green
22.8 Eye sheet 100x75cm (Eye surgery)
Incise area : 7x9cm, Hole in Drape : 6x5cm
Green
22.9 Small hole sheetgreen poplin cotton(eye surgery) cm
Sheet Size: 60 x 60 cm, Incise Area : 6 x 8 Green
22.10 Spinal sheet 36”x36” with eye size 6”x4” Green
22.11 Split Sheet Large : 57”x36” split length 10”Medium : 36”x36” split length 8”Small : 28”x28” split length 6”
Green
22.12 Legging cumPerineal sheet
Standard size Green
22.13 Laparoscopy sheetXL with legging
Standard size Green
22.14 Stiched bag for thelaparoscopyinsgtruments
Size: 18”x24” Green
23 23.1. OT Napkin/Hand towel
Material : 100% bleached cotton poplinSize : 12”x12”
White
23.2 Napkin for bedcleaning
Material : 100% bleached cotton poplinSize : 18”x15”
Blue
24 Dead body sheet Material : 100% bleached cotton poplinAdult size : 300x150cmPediatric size : 140x70cm
White
24 | P a g e
25 Multipurpose drawsheet standard,
one side Linen and one side autoclavable water proof sheet, size58”x36”
Green
26 Surgical mops withradio opaquefilament
Material : 100% bleached cotton poplinSmall : 8”x8”Medium : 11”x11”Large : 14”x14”
White
27 Instrument trolleycover
with half waterproof sheet (100% bleached cotton poplin) withhalf waterproof sheet, Size : 120”(10ft)x96”(8ft).
Green
29 Head wrap Material : 100% bleached cotton poplinSize : 114cm x 90cm
White
30 Water proofStretcher cover
Canvas with 8 handle for shifting the patient Green
31 New Born Sheet Material : 100% bleached cotton poplin, Size : (1M x 1M) SheetPink colour & Blue Colour
Pink & Blue
32 Mac-Intosh roll Size : (1mtr width, 50mtr Length) Brown
33 Trolley cover withMacintosh
Size : 48”x76” Green
34 Laundry bag(Trolley) Steel
S.S. Frame, Framework of S.S. Tube on 10m castors of capacity80-120 litres with push handle at one end.
35 Microscope cover Standard size Blue/Green
36 Surgi-tool cover Standard size Green
37 C. Arm Cover Standard Size Green
38 Laundry bag withwater proof canvas
Should fit to with item no. 34, Superior quality water proofcanvas bag. The canvas bag is replaceable, removable andwashable
Green
CATHLAB LINEN
39 Cathlab table sheetcovring
Material : 100% bleached cotton poplinSize : 218x120cm
Green
40 Sister Table SheetCovering
Material : 100% bleached cotton poplinSize : (218 x120) cm
Green
41 Double Hole SheetCath Lab for Anglo /PTCA,
Material : 100% bleached cotton poplinSize : (218cm x 149cm) Holes located 90cm from one end and35cm from breath side Each hole= 20cm in diameter
Green
25 | P a g e
42 Single Hole Sheet forCath Lab use IJV /Pericardiocentesis,.
Material : 100% bleached cotton poplinSize : 110cm x 110 cm with central hole of Diameter = 20cm
Green
43 C-ARM eye cover Material : 100% bleached cotton poplinwith purse string, tie Cath Lab Use for pacemaker, Size : 110cm x110cm
Green
44 Instrument TrolleyCover
Material : 100% bleached cotton poplinfor use of sterile Procedures, Size : 218cmx120cm
Green
45 Plain Sheets cath lab Material : 100% bleached cotton poplinfor sterile Covering for tables, Size (218 x 120cm)
Green
46 Cathlab Uniform forDoctors Sisters &Technicians
Material : 100% bleached cotton poplinShirt with half sleeve and paijama of standard size
Sky Blue
47 Patient Dress forCath Lab in cases ofsoiling andemergency
Material : 100% bleached cotton poplinShirt with front buttons and half sleve and paijama (purse string)
Light Green
48 Cathlab Towel afterhand wash
Material : 100% bleached cotton poplinSize : 38cmx64cm, 100% Turkish Cotton
White
26 | P a g e
Note:1. Pyjamas are to be made with MIANIS, AASANS as specified.2. Colours to be as mentioned3. All stitched items to use standard mercerised threads and bear a minimum of 12 stitches per inch and double stitched.4. Stitched apparel to conceal the frayed edges- chor silai in colloquial language.5. Designs for the apparels shall be provided in consultation with the user departments.6. Size, colour, design and things/name to be embroidered to the linen will be decided by the competent authority appointed by AIIMS, BBSR.6. All Stitched items should HAVE hospital name “AIIMS Bhubaneswar” woven in them by the firm .7. Fabric specifications as per enclosures8.Tag of different sizes to be attached on all the dress items9.Shirts/Kurtas should have “AIIMS BBSR “ printed on the chest pocket.8. Demonstration of fabrics and stitched linen is mandatory to qualify the technical specifications.Note:-The certificate documenting the quality of the linen from standard laboratory should be submitted along with the tender document.
(Signature of Tenderer with seal)
Name & Address : ………………………………………