TIME MANAGEMENT

Kelli Bradley

Professional Development

& Operations Coordinator

THE WHIRLWIND

THE PARADIGM SHIFT

Who’s time is it? Who’s responsibility is it?

Time Management VS Prioritization Management

Circle of Concern

Circle of Influenc

e

Circle of Concern

Circle of Influence

OTHER THAN YOU….

WHAT CAN STAND IN THE WAY OF EFFECTIVE TIME

MANAGEMENT?

WHAT CAN YOU DO ABOUT IT?

Stop blaming everyone and everything else Be intentional– account for every minute of the

day; when do you work best? Plan ahead; emergencies will not derail you Establish boundaries Learn how to say NO gracefully Prioritize (involve others if needed) Take care of yourself Have someone hold you accountable

The Time MatrixURGENT NOT URGENT

IMPORTANT Quadrant I:

Crisis Deadlines

Friend in NeedFlat Tire

Quadrant II:

Planning/PreparationEducation/Study

RelationshipsRenewing Yourself

NOT IMPORTANT

Quadrant III:

InterruptionsSome e-mails, texts, calls

Other’s priorities

Quadrant IV:

Excessive computer games

Aimless web surfingMindless TVMeaningless conversation

HABIT #1: BE PROACTIVE

Take initiative Take responsibility

Habit #2: BEGIN WITH THE END IN MIND Self-discover and clarify your deeply important

character values and life goals Create a mission statement

A man who dares to waste one hour of life has not discovered the value of life.Charles Darwin

HABIT #3: PUT FIRST THINGS FIRST

Prioritize, plan, and execute

Habit #4: THINK WIN-WIN Genuinely strive for mutually beneficial

solutions or agreements in your relationships

HABIT #5: SEEK FIRST TO UNDERSTAND, THEN TO BE UNDERSTOOD

Use empathic listening Create an atmosphere of caring, respect, and

positive problem solving

Habit #6: SYNERGIZE Combine the strengths of others

HABIT #7: SHARPEN THE SAW

Take time for renewal, and plan it into your schedule!!

ACHIEVING GOALSTHROUGH SETTING PRIORITIES AND PLANNING AHEAD

Focus on “Big rocks”; Define your critical “roles”

Set specific, measurable goals Ally/Accountability Coach A priority for you may not be a priority for

others Recognize & overcome obstacles Learn when to say no, gently What’s next? Be intentional!

PROJECT PLANNING TIPS

Visualize (Know your goal) Plan (Know what to do to achieve the goal) Implement (Know the measure) Close (Be accountable)

PLANNING EXERCISES

TIME MANAGEMENT ESSENTIALS

Planner & Pencil Eliminate floaters! Prioritized task lists assigned to a specific

day Always ask for a timeframe/prioritize Make meetings with yourself Tracking tasks

Q & A