Post on 25-Dec-2015
Project Description
• SAC project
• Location: Kote Taluk, Mysore
• Area (rural/urban): Urban
• Primary focus: Economically disadvantaged students wanting to pursue their 11th and 12th standards (I and II PUC)
Student Information
• Current students– 96 students
• 33 II PUC Students – Will graduate this year
• 63 other students (58 I PUC, 1 education, and 4 engineering students)
– Education and engineering students will graduate this year
• Additional students to be sponsored– 30 I PUC–Science students– 15 professional course students
• Total students for 2009-2010 school year: 103 students
Challenges and Successes
• Challenges:– Ensuring that students chosen are
dedicated to coming to the center and pursuing higher education
• Processes in place to overcome challenge:– Have contacts at the school who nominate students
for the program– Conduct house visits for prospective students
• Successes: – 100% of II PUC students are taking the
exams to pursue graduation courses
Proposed Budget - Salaries
Program Manager: Jyothi LakshmiAdmin Assistant: Hiring Now
SALARIES
Title Cost/Month Months Yearly Cost
Program Manager 7,000 12 84,000
Administrative Assistant 5,000 12 60,000
Total Rs. 144,000
Proposed Budget – Operational Costs
• Rent– The SVYM-VidyaKiran center is located in the heart of
Mysore which makes it easily accessible to the students• Initially tried to use a center in a different part of the city which
had lower rent, but it was inaccessible to the students
• Operational costs– Cost covers: paper, stationery, office supplies,
computer costs (software, antivirus, internet and repairs)
OPERATIONAL COSTS
Expense Cost/Month Months Yearly Cost
Rent 12,000 12 144,000
Other Operational Costs 2,500 12 30,000
Total Rs. 174,000
Proposed Budget - Visits
VISITS
Expense Cost/Student # of Visits Total Cost
House Visits 150 50 7,500
Exposure Visits 500 50 25,000
Total Rs. 32,500
• House visits- Program manager visits the homes of prospective students to meet with them and their families and help assess their need of SVYM-VidyaKiran’s assistance- Cost covers: transportation (gas), food, Xerox charges, and battery for camera
• Exposure visits- Students visit software companies, pharmaceutical companies, etc., to gain exposure to various professions - Cost covers: transportation (to Bangalore), entrance fees (where required) and food
Proposed Budget - Transportation
TRANSPORTATION
Expense Cost # Total Cost
Transportation 2,500/month 12 months 30,000
Bus Pass 1200/student 10 students 12,000
Total Rs. 42,000
• Transportation cost covers:- Visiting colleges for pre selection of students
- Arranging hostel facilities for students- Visits to professional colleges- Visiting the students homes
• If they are not coming to the center• Or, if they are having trouble in school
• Bus passes are only provided to select students who live very far from the SVYM-VidyaKiran center and their parents cannot afford to buy the bus passes themselves
Proposed Budget - Library
LIBRARY
Expense # of SetsCost per
Set Total Cost
Library Book Sets 15 1000 15,000
Total Rs. 15,000
• Rather than providing each student with books to take home, the SVYM-VidyaKiran center has a library from which students can borrow books- This reduces costs and ensures students are still getting the
information they need
• Cost covers: 15 sets of books; each set contains 6 subjects (Physics, Chemistry, Biology, English, Math, Commerce)
• Will obtain other used textbooks from donors
Proposed Budget - Furniture
FURNITURE
Expense Cost per DeskDesks
Needed Total Cost
Desks 500 30 15,000
Total Rs. 15,000
• The SVYM-VidyaKiran center needs new desks on which the students can study
• Received chairs from donors, but they are breaking from general usage and need to replaced
Proposed Budget – Meetings
COUNSELING AND MEETINGS
Expense Cost # Yearly Cost
Counseling Meetings 1,000/student 40 students 40,000
Parent Meetings 500/meeting 5 meetings 2,500
Total Rs. 42,500
• Cost of counseling meetings include: career counseling expert’s fees, food, transportation charges and accommodation expenses for counselors(because they come from Bangalore) • The counselor works for a company called The
Promise Foundation Banglaore• Will provide a series of aptitude tests to students
• Cost of parent meetings include: venue and food
Proposed Budget - Miscellaneous
MISCELLANEOUS
Expense Cost per Month# of
Months Yearly Cost
Miscellaneous 2,000 12 24,000
Total Rs. 24,000
Costs include:
• Cleaning of office (mopping, sweeping, trash removal)
• Daily newspaper
• Food (a snack on Diwali or a light breakfast to students who can’t eat at home)
• Other minor expenditures
Budget Breakdown• SCHOLARSHIPS
– Scholarship money goes towards the coaching fees of students• College fees are only about Rs. 3,000 and therefore the parents pay
– PUC-Science institutes attending a coaching center called The Time Institute
• Coaching proctors conduct tests at least once a month • For II PUC students, the centers helps them prepare for the Board Examination
– Fees for the I PUC science students are Rs. 8000 instead of Rs. 5000 because they attend all major subjects (physics, chemistry, math, biology/computer science)
• Fees for II PUC science students are Rs. 10,000. However, SVYM-VidyaKiran has already paid half their dues to the Time Institute and therefore this budget only shows the cost as Rs. 5000.
Budget Breakdown (cont.)• PROFESSIONAL COURSE STUDENTS
– II PUC students will be starting professional courses• B. - Pharmacy, B.Sc - Speech & Hearing, B.Sc - Nursing, B.Sc – Teaching
(4 years), BAMS - Ayurvedic Medicine Course, etc.
– Some students cannot receive bank loans for this higher education
– SVYM-VidyaKiran wants to provide these students with financial support for four years
– SVYM-VidyaKiran will track these students through their four years
• Will update sponsors on students, test scores, etc.
Proposed Budget - Education
SCHOLARSHIPS & PROFESSIONAL COURSE STUDENTS
Students Cost # of students Total Cost
Current I PUC Science Students (II PUC Year 2009/2010)
5000 40 200,000
Current I PUC Commerce Students (II PUC Year
2009/2010)5000 18 90,000
To be Selected (New Science Students 2009/2010)
8000 30 240,000
Professional Course Students 10,000 15 150,000
Total Rs. 680,000
Budget Summary
October 2007 to September 2008 vs. April 2009 to March 2010
(Distribution for period of October 2008 to March 2009 was not made because previous disbursement sufficed)
Oct. 2007 - Sep. 2008 Apr. 2009 - Mar. 2010
Account Total
Amount Budgeted/Studen
t(100 Students)
Total
Amount Budgeted/Studen
t(103 Students)
Variance
Proj. Coordinator 84,000 840 84,000 816 (24)
Admin Assistant 66,000 660 60,000 583 (77)
Computer 50,000 500 See Op. Exp. 0 (500)
Scholarships 500,000 5000 530,000 5,146 146
Op. Expenses 24,000 240 30,000 291 51
Rent 48,000 480 144,000 1,398 918
Coaching Fees 75,000 750See
Scholarships0 (750)
Textbooks 40,000 400 See Library 0 (400)
Library 15,000 150 15,000 146 (4)
Bus Pass 27,500 275 12,000 117 (158)
Transportation 18,000 180 30,000 291 111
Parent's Meetings 5,000 50 2,500 24 (26)
House Visits 12,000 120 7,500 73 (47)
Career Counseling 0 0 40,000 388 388
Miscellaneous 0 0 24,000 233 233
Exposure Visits 0 0 25,000 243 243
Furniture 0 0 15,000 146 146
Professional Course Students
0 0 150,000 1,456 1456
Total in Rupees 964,500 9,645 1,169,000 11,350 1,705