Successful Bond Programs (Community Engagement)

Cathy Allen, Chief Operations Officer Facilities Support Services

September 22, 2015

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Overview

• Adoption of Sustainable Facilities Master Plan (SFMP) in June 2012

• Identified $2 billion in need

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•Successful Passage of Measures Q & R in November 2012

Q - $346 millionR - $68 million

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Bond Categories Measure Q – Core Academics• Core Academic, Renovation, Modernization, Repair

& Upgrade Projects• Technology Upgrades• District-Wide Fire & Irrigation Improvements• Resource & Energy Conservation Improvement

Projects• Ongoing Funds & Operations

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Bond Categories Measure R – Health & Safety• Athletics: Fields, Gyms, Locker Rooms• Health & Nutrition• Ongoing Funds & Operations

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Anticipated Bond SalesEstimated Measure Q Bond Issuance Schedule

Bond SeriesIssuance

YearCurrent Interest

Bonds

Capital Appreciation

BondsTotal Bond Issuances

Series A 2013 $16,500,000 $0 $16,500,000

Series B - QSCB 2013 $26,400,000 $0 $26,400,000

Series C 2015 $75,000,000 $0 $75,000,000

Series D 2017 $75,000,000 $0 $75,000,000

Series E 2019 $50,000,000 $0 $50,000,000

    $242,900,000 $0 $242,900,000

Remaining Bonds TBD $103,100,000 $0 $103,100,000

Total Bond Authorization: $346,000,000

Estimated Measure R Bond Issuance Schedule

Bond SeriesIssuance

YearCurrent Interest

Bonds

Capital Appreciation

BondsTotal Bond Issuances

Series A 2013 $13,500,000 $0 $13,500,000

Series B - QSCB 2013 $13,600,000 $0 $13,600,000

Series C 2015 $30,000,000 $0 $30,000,000

    $57,100,000 $0 $57,100,000

Remaining Bonds TBD $10,900,000 $0 $10,900,000

Total Bond Authorization: $68,000,000

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Early Measure Q Projects• Mini-modernizations at “receiving school sites”

• 12 sites • Painting, parking, blacktop, some new classrooms, landscaping

• Quick Strike Projects• $25,000 per site• Choose from a specified list (marquees, play area upgrades, exterior

painting, security cameras, lighting, fencing, landscaping)

• Deferred Maintenance Projects• Roofing, HVAC replacement

• Technology Upgrades• Started prepping for SBAC testing

• Project Green• 15 schools

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Early Measure R Projects

• Cal Middle Modernization/Expansion of Gym• Rosemont High - New synthetic field• JFK - Renovation of field, stadium, track• JFK - New restroom building/snack bar• CKM – Renovation to gym floor, bleachers• HJ – Renovation to gym floor, bleachers

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On-Going

• RFQs• IOR, Architect/Engineer, LLB contractors, MEP subs, etc.• Huge list of ‘qualified’ architects

• How did we choose firms?• Familiarity with the site• Specific scope of project (fire alarm

upgrades/replacements)

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Bond Allocation

• Identification based on bond categories• Deferred Maintenance Needs• SFMP• Other influences

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Total Project Costs/Initial Allocations

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Original Bond Program 2013

Core Academic RenovationDistrict Wide Fire & Irrigation ImprovementsModernization, Repair & Upgrade ProjectsOn-Going Funds & OperationsProgram Enhancements/Class Size ReductionsResource and Energy Conservation Improvement ProjectsTechnology Upgrades

50%

3%

17%

15%2%

12%

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Revised Bond Program 2015

Core Academic Renova-tionDistrict Wide Fire & Irriga-tion ImprovementsModernization, Repair & Upgrade ProjectsOn-Going Funds & Opera-tionsProgram Enhancements/Class Size ReductionsResource and Energy Conservation Improve-ment ProjectsTechnology Upgrades

50%

5%14%

10%4%2%

15%

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Projected Bond Program 2013- 2017

Core Academic Renovation

District Wide Fire & Inspection Improvements

Modernization, Repair & Upgrade Projects

On-going Funds and Operations

Program Enhancements/Class Size Reduction

Resource and Energy Conservation Improvement Projects

Technology Upgrades

48%

5%14%

10%

4%

17%2%

Difference from Original:Core – 0Fire & Irrigation - $4,527Mod – $5,826,297On-going - $12,100,000Prog Enh. - $9,000,000Energy - $0Tech - $13,534,566

Bond Steering Committee

• Bond Steering Committee Activities• Meetings started before the bond

• Large group – 40+• Reconvened after bonds passed• Conducted site visits of all nine ‘identified’ sites• Meeting with Career Tech Departments• Begin to identify projects • Recommendation to Board

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Transparency

• New plan…• Core Academic Sites

• Meetings with site staff to establish preliminary scope• Staff chose 3 architectural firms• Invited all 3 to the same site meeting to discuss project• Site staff interviews• Encouraged site staff to be very involved in the choice

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Transparency/Outreach• Scoping meetings at each site with staff• Multiple community outreach efforts• Back to scoping meetings• Back-to-school nights• Facilities Ad Hoc Committee• Monthly facilities update to Board• Periodic updates from Financial Advisors• Banners• Website

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Bond Oversight Committee• Multiple board appointments• Purpose of the committee versus membership• Increased involvement requested by BOE

• BOC participation in early scoping meetings at core sites• More frequent board updates

• Site tours at each meeting• Feed them

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Construction Webpage

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Construction Webpage

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Questions?

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