Post on 10-Mar-2018
SUBMISSION DATES
In order to facilitate the smooth operations of this event, the Organisers request the kind cooperation of
all exhibitors to adhere strictly to the submission deadlines as listed below.
FORM NO. ORDER FORM SUBMISSION
DATES RETURN TO
1 Standard Shell Scheme 1 June 2012 Instant Tradeshows &
Exhibitions Sdn Bhd
2 Bare Space Construction 1 June 2012 Instant Tradeshows &
Exhibitions Sdn Bhd
3 Electrical on Hire 1 June 2012 Instant Tradeshows &
Exhibitions Sdn Bhd
4 Service Location Plan 1 June 2012 Instant Tradeshows &
Exhibitions Sdn Bhd
5 Furniture on Hire 1 June 2012 Instant Tradeshows &
Exhibitions Sdn Bhd
6 Performance Bond 1 June 2012 Instant Tradeshows &
Exhibitions Sdn Bhd
Please note that the organizer WILL NOT ATTEND TO any order forms submitted after 1800 hours
on 1 June 2012 and no further notice and/or reminders will be issued.
Organisers are NOT responsible for:
Any request / information not included in any collateral after the stipulated deadlines.
The lack of equipment and/or services accorded for late submission of order forms.
IMPORTANT CONTACTS
EXHIBITION VENUE
Sultan Ahmad Shah International Convention Centre
Jalan Putra Square 6, Putra Square Contact Person: Sharifah Fadzlin Binyahaya
25200, Kuantan Sales Coordinator
Pahang Malaysia Sales & Marketing Department
Tel: 609 565 9595 Email :sharifah@thezenithhotel.com
Fax: 609 565 9500
Email : enquiries@thezenithhotel.com
Web : www.thezenithhotel.com
ORGANIZER
Conference Secretariat
Malaysian Orthopaedic Association
Suite 2-2, 2nd Floor, Medical Academise of Malaysia
210 Jalan Tun Razak
50400 Kuala Lumpur Malaysia
Tel : 603 2242 0920 / 6016 2036018 Fax : 603 6207 6795
Email : secretariat@moa-home.com
IMPORTANT AGENCIES
Majlis Perbandaran Kuantan
Jalan Tanah Putih,
25100 Kuantan,
Pahang Malaysia
Tel : 609 5121666 / 5121555 Fax : 609 5130644
Email: aduan@mpk.gov.my
Bomba dan Penyelamat Pahang
Jalan Bukit Ubi, 25200 Kuantan,
Pahang Malaysia
Tel : 609 513 0994 / 609 513 7014 Fax : 609 515 9444
Email : balai_kuantan@bombaphg.gov.my
OFFICIAL BOOTH BUILDING CONTRACTOR
Instant Tradeshows & Exhibitions Sdn Bhd
No 48, Lot 5250, Kwantong Baru, Sungai Chua, 43000 Kajang
Tel : 603 8737 2699 Fax : 603 8733 2699
Email: aliff@instantexhibition.com Website:www.instantexhibition.com
EXHIBITION TIMETABLE
BUILDING UP
12 June 2012 (Tuesday)
0900 – 2100 hours Official contractor built up
13 June 2012 (Wednesday)
1000 – 1800 hours Non Official contractors built up
14 June 2012 (Thursday)
1000 – 1800 hours Exhibitors moving in of exhibits
OPENING HOURS OF EXHIBITION
15 June - 16 June 2012 (2 days)
0830 – 1800 hours Opens to conference delegates
17 June 2012 (Sunday)
0830 – 1300 hours Opens to conference delegates
DISMANTLING
17 June 2012 (Sunday)
1400 – 1500 hours Exhibitors move out
17 June 2012 (Sunday)
1400 – 1900 hours Non Official contractors moving out of exhibits
17 June 2012 (Sunday)
1400 – 2300 hours Official contractors tear down of stands
• Organizer reserves the right to amend and alter the above.
RULES & REGULATIONS
EXHIBITION
1. Organizer: For details please refer to important contact
Venue: Sultan Ahmad Shah International Convention Centre
Jalan Putra Square 6, Putra Square
25200, Kuantan
Pahang Malaysia
Tel: 609 565 9595 Fax: 609 565 9500
Email : enquiries@thezenithhotel.com Web : www.thezenithhotel.com
1. The exhibition hall is open to Exhibitors from 0830 – 1800 hours on show days. On the last day
of the show, the hall will be closed at 1900 hours sharp.
2. Failure to Exhibit
Any organization which, having signed a contract for exhibition space, fails to exhibit on actual day
whether or not for any reason of the Exhibitor’s own choosing and has not been released from the
Contract by the Organiser shall be liable for the full amount stated in the contract plus any additional
costs incurred by Organiser as a result of such failure to exhibit. These terms cannot be varied
under any circumstances.
3. Limitation of Liability
The Organiser shall not be liable for the safety of Exhibitors, their servants, agents, contractors or
invitees during the exhibition nor for any exhibits, articles or other property of whatever kind
brought into the exhibition by Exhibitors, their servant, agents, contractors or invitees or members
of the public.
The Organiser shall not in any event be held responsible for any restriction or conditions which
prevent the construction, erection, completion, alteration or dismantling of stands or the entry,
sitting or removal of exhibits, or for the failure of any services or amenities provided by the hall
owner or other third parties.
4. Exhibitor’s Insurance
Exhibitor’s shall make sure that they are fully covered by insurance including, but not restricted to,
all risks on their property, exhibits or articles of any kind, public liability and comprehensive
protection against any loss or damage caused by any circumstance whatsoever whether by reason of
fire, water, theft, accident or any other cause. The Exhibitor shall insure against, indemnify and hold
the Organiser harmless in respect of all costs, claims, demands and expenses to which the Organiser
may in any way subject as a result of any loss or injury arising to any person (including members of
the public or the Organisers staff, agents or contractors) or property howsoever caused as a result of
any act of default of the Exhibitor, his servants, agents or contractors or invitees. If the Organiser so
demands the Exhibitor shall provide proof to the Organiser that the Exhibitor has adequate
insurance cover. Exhibitors must ensure that their temporary staff and the staff servants, agents or
contractors are insured against claims for workman’s compensation. The period for which such
insurances shall be maintained shall run from the time the Exhibitor or any of his servants, agents or
contractors first enters the exhibition grounds, and to continue until he has vacated the exhibition
grounds and all his exhibits and property have been removed.
5. Pavilion / Group Stands
Contracting parties for pavilion stands are responsible of ensuring that all Exhibitors within their
group are fully aware of, and agree to abide by these Terms and Conditions and by the Rules and
Regulations of the Exhibition.
6. Subletting of Stands
The Exhibitor must not transfer, dispose of, part with or otherwise sublet the whole or any part of
his site, whether for financial consideration or otherwise. The Exhibitor must, if he is an agent,
distributor or licensee, state at the time of contract the names of the principals to be represented.
This does not prohibit an Exhibitor from displaying the products of a principal for whom he
becomes agent, distributor of licensee after the time of contract, with the prior written permission
from the Organiser.
7. Force Majeure
The Organiser shall not be liable by the Exhibitors by reason of any cancellation or part-time
opening of the exhibition, either as a whole or in part, for any non-performance of their obligations
under this contract for any amendments or alterations to all or any of the Rules and Regulations of
the Exhibition in each case to the extent that such occurrence is due to any circumstances not within
their control.
8. Payment Terms and Conditions
No Exhibitor will be allowed to occupy their space or stands until the Organiser has received full
payment. These terms cannot be varied under any circumstances.
9. Cancellation of Exhibition Space
In the event of the Organiser agreeing to any request for release from the contract, the Exhibitor will
be liable for all, or part, of the cost stated in the contract in accordance with the following scale.
Cancellation Period Exhibitor Pays
Cancellation made within 7 working days from the date of contract sign back 50% of cost
Cancellation made after 7 working days from the date of contract sign back 100% of cost
This scale of charges will apply only from the date the Organiser receives written notice by letter,
fax, or email. In addition to this scale, the Exhibitor will be liable for any specific cost incurred on his
behalf by the Organiser. These terms cannot be varied under any circumstances.
ADMISSION
1. The Organizers reserve the right to impose entrance fee should they deem necessary during the
exhibition days.
2. The Organizer reserves the right to refuse admission or to remove any person without giving a
reason during the build-up and tear down periods.
3. For safety reasons, minors below the age of 18 will not be allowed to accompany exhibitors nor
visitors into the exhibition halls on build-up and tear down period.
4. The organizer reserves the right to refuse admission or to remove any person from the venue without
giving a reason.
5. All exhibitors should register at the Information Counter on arrival at the exhibition centre to collect
their exhibitor passes. Collection date is on 14 June 2012, from 1000 – 1600 hours.
LICENSES
a) Films and Video Tapes
By governing laws of Malaysia, all films and videotapes, even if they originate from Malaysia, MUST
obtain the approval of the Censor Board. Clearance takes about six weeks but Exhibitors are advised
to send their films in good time with a covering note indicating “For exhibition purposes”. Exhibitors
should get this arranged by their local agents or contact the Official Freight Forwarders to handle
these procedures on their behalf. As inspectors might visit the site, please keep a copy of the
censorship certificate on hand during the exhibition. For direct enquiries, you can contact:
Lembaga Penapisan Filem Negara (Film Censor Board)
Kompleks Jabatan-jabatan Kerajaan
Parcel D, Tingkat 3, 62592 Putrajaya
Tel: (603) 2288 7450 / 2288 7588
Fax: (603) 2283 6495
STAND CONSTRUCTION
1. Official Booth Contractors
The Organiser has appointed official contractors for various services so as to ensure efficient and
regulated build-up and dismantling.
Instant Tradeshows & Exhibitions Sdn Bhd
No 48, Lot 5250, Kwantong Baru, Sungai Chua, 43000 Kajang
Tel: 603 8737 2699 Fax: 603 8733 2699
Email : aliff@instantexhibition.com Web: www.instantexhibition.com
PIC: ALIFF
I. Exhibitors may appoint their own stand-building contractors subject to approval from the
organizer.
II. Exhibitors are responsible for making their own arrangements for services directly with our
official contractors.
III. The services of official contractors are for the convenience of Exhibitors, and the
Organiser will accept no liability in respect of any contract entered into between Exhibitors and
such contractors for the negligence or default of any such persons, their servants and agents.
2. Bare Stand Contractors
a) Exhibitors may appoint their own contractors who are registered for stand construction, but NOT
for electrical installation, which must be carried out, by the Organiser’s official contractor.
b) Exhibitors are responsible and liable for any such contractor’s observance of all Rules &
Regulations, including the strict observance of the build-up and tear down schedule.
The Organizer’s official contractor reserves the right to charge any such Exhibitors and/or
contractor who have violated any rule or regulation or delay in the build-up or tear down, and for
additional work required as a result of the violation.
c) All booth designs and construction must comply with guidelines, rules and regulations aid down
by the relevant government authorities, as well as both the Organiser’s and the exhibition hall
owner’s requirements.
d) Stand designs and layout plans must be submitted to the Organiser at least one (3) weeks prior to the
setup date of 12 June 2012. Upon the Organiser’s approval of the stand designs and layout plans, the
exhibiting company and their appointed contractor must submit the detailed drawings and
calculations of the proposed stand design to:
Conference Secretariat
Malaysian Orthopaedic Association
Suite 2-2, 2nd Floor, Medical Academise of Malaysia
210 Jalan Tun Razak
50400 Kuala Lumpur Malaysia
Tel : 603 2242 0920 / 6016 2036018 Fax : 603 6207 6795
Email : secretariat@moa-home.com
Upon receipt of approval from the organizer, the exhibiting company and their appointed
contractor are required to submit 2 sets of the approved drawings and calculations to the Organiser.
a) Only upon approval can the exhibiting company commence work on site.
b) The booth must be constructed in accordance with the approved design and be ready within
the build-up period specified by the organizer.
c) The exhibiting company shall ensure that the booth is dismantled in a safe, systematic and
organized manner, within the specified dismantling period.
d) With regards to order issues in general, the rules and regulations stipulated in the Exhibitor’s
Handbook must be complied with.
3. Stand Boundaries and Design Restrictions
No Exhibitor may place any display material and exhibit or allow dividing wall or any part of their
stand design and fittings beyond their contracted boundary.
Any design for a structure exceeding 2.5m in height must be submitted for approval by 1 June 2012 and
will be considered on an individual basis. In any event, any design with height allowed and if
approved, this structure will be restricted to an area of 1 meter (3.28ft) away from the back and side
walls.
Open frontages: All stands, irrespective of height must have at least one-half of any
frontages facing an aisle open
.
Exhibitors occupying perimeter space must include in their design a back wall for their stand. Failure
to do this will result in the Organiser building this wall on the Exhibitor’s behalf and charging the cost
to the Exhibitor. Nailing, drilling and / or any other modification on the shell scheme panels are
strictly prohibited. Any damages done on the panel will be charged to the exhibitors.
5. Damage to Stand Structures and Exhibition Premises
No person under any circumstances shall cut into or through any floor covering or wall nor alter
any stand service structure except when authorized in writing by the Organiser.
6. Fire Regulations
All materials used in stand construction must be properly fireproofed to normal international
standard and also in accordance with local regulations.
Back Wall
1m
1m 1m Side Wall All exhibits over 2.5m must have prior
approval from the organizer Side Wall
7. Power Supply and Lighting
Supply Voltage: 415 volts 3 phase 4 wire systems with neutral point solidly earthed or 240 volts
single phase 2 wire systems. Both subjected to a variation of ± 5%.
Frequency: 50Hz with a variation maintained within ± 1%
Power Factor: Not less than 0.85 lagging
Neon Lights: Usage of neon lights is subjected to the approval from the organizer.
Should any Exhibitors use neon light without prior approval from the Organiser, strict action will
be taken against them.
Statutory Requirements: All electrical installation must comply with the existing Malaysian
statutory requirements of the country including:
a) Starting arrangement of motors:
All motors must have independent automatic protection against excessive current surges
using one of the following starters:
(i) Up to 3HP Direct on-line
(ii) 3 -10 HP Start-Delta
(iii) Above10HP Auto transformer
b) The Organizer’s official contractor must carry out all electrical installation work at the
exhibition.
c) Exhibitors requiring special arrangements (e.g. different voltages and frequency or special
connections to equipment) must gain approval from the organizer and carried out by their
own contractor. Exhibitors can also appoint the organizers official contractor.
The Organiser’s appointed licensed engineers prior to turning on the electricity supply must test all
electrical equipment. The Organiser / official contractor will not take any responsibility of any
failure due to connection done by outside contractors other than the official contractor.
EXHIBITS
1. Promotion during the Exhibition
Exhibitors are reminded not to place stickers’ signs or posters anywhere in the hall other than
within their own stand. Likewise, Exhibitor’s representative(s) may not distribute brochures,
invitations, etc. along the gangways or near the entrances. This is unfair to other Exhibitors and an
inconvenience to visitors.
2. Pirated Exhibits
Under no circumstances and due to regulation laws of Malaysian copyright Act, neither pirated nor
unlicensed exhibits are allowed to be exhibit in the exhibition.
3. Operating Machinery or Exhibits
a) Moving machinery must be fitted with safety devices and these safety devices may be removed
only when the machines are not in operation and not connected to the source of power.
b) No motors, engines, contrivances or power-driven machinery may be used without adequate
protection against fire disk.
c) All pressure valves or equipment under pressure must conform to safety standards and
regulations. Approval for its use is required.
d) All machinery or exhibits must submit the specification and gain approval from the organizer.
e) The Organiser reserves the right to determine the acceptance sound level and extend of
demonstrations for operating exhibits in the events of justifiable complaints from other
Exhibitors.
4. Dangerous Materials – the following are not allowed in the halls:-
a) Naked lights and lamps, or temporary gas.
b) Explosives, petrol, dangerous gases or highly inflammable substances.
c) Radioactive materials
d) Arms, guns, swords, ammunition and other goods of dangerous nature and goods prohibited
by the Laws of Malaysia.
5. Storage
Direct arrangements for the storage of empty and non-usable cartons and cases should be made
with the official stand contractors or freight forwarders. Otherwise, Exhibitors must arrange for
these to be transported back to their own premises before the first day of show (15 June 2012).
6. Replenishment of exhibits or stock
Exhibitors are only allowed to move-in exhibit/stock one hour before the exhibition open. Move-in
exhibit/stock through driveway or main entrance is strictly prohibited. Movement of exhibit/stock
in the hall during exhibition’s opening hours is strictly prohibited unless approve by the organizer.
MOVE – IN
1. Exhibit Height and Weight
Exhibitors should notify the Organisers of any items of machinery over the height limit of 2.5m or
exceeding 2000kg in weight by 1 June 2012.
SECURITY
1. Exhibitors and their staff will NOT be allowed into the exhibition hall after the show hours. If
your displays are very valuable or sensitive and you wish to hire security personnel to attend
to your stand exclusively during off show hours, please contact the Organiser for security
services. Please note that you may not use personnel from any other security agency.
2. All personnel in the exhibition hall must wear identification passes at all times. Exhibitor’s
passes and Temporary Passes are available from the Information Counter. This is strictly NON-
NEGOTIABLE for security purposes. Temporary Work Pass will be imposed with a minimum
deposit of RM10.00 each that is refundable upon return of the passes on the same day by 1400
hour. Exhibitors are strictly prohibited from exchanging passes and badges. The organizers
will confiscate all such passes with no further reasons provided. Should you require more
passes, kindly apply through the organizers.
3. For security & safety reasons, exhibit movement in or out of the hall during show hours is not
permitted, unless special approved by organizer.
4. Security guards will patrol the exhibition site in general but their duties will not include
specific attention to individual stands.
MOVE – OUT
1. Schedule
17 June 2012 (Sunday)
1400 hours Removal of Exhibit
1900 hours Hall close
2. Move-out Procedure
A moving-out form MUST accompany all exhibits and stock to be removed from the site on
17 June 2012. The form is obtained from the registration counter from 1200 hours on 17 June 2012.
Security personnel will verify the exhibits taken out at exit point.
ON – SITE SERVICES AND FACILITIES
1. Water and Waste
Exhibitors requiring water and waste should contact the Organiser about availability and costs by
submitting the relevant order form with a detailed plan for their requirements. The approved
supplier must do the extraction of water. Any damages incurred in this extraction of water will be
borne by the exhibitor.
2. Potted Plants & Flower Arrangements.
For control of hall-potted plant, NO outside plants are allowed into the hall. Exhibitors can rent
potted plants directly from the appointed Official Supplier.
3. Hall Management’s Special Conditions.
All Exhibitors are bound by the following conditions as laid down by the hall management of the
Sultan Ahmad Shah International Convention Centre.
(a) Exhibitors shall not bring any rodent, pest or vermin into the exhibition hall and shall not,
without the written consent of the hall owner / organizer, bring livestock or animals into
the hall unless they are connected with the purpose of the exhibition.
(b) The hall owner / organizer have the right to refuse entry to the facilities of any person
whose presence is, in the reasonable opinion of the hall management, undesirable.
4. Food & Beverage
Cafeterias and snack/drink counters will be set-up in the exhibition hall. NO outside food is
allowed to be brought into the exhibition hall.
5. Photographer
An official photographer has been appointed by Organiser. Exhibitors can contact Organiser
directly for photographic work required.
6. Unforeseen Occurrences
In the event of any occurrence not foreseen in these Rules and Regulations, the decision of the
Organiser shall be final.
INSTKUL-PF-045 INDEX 5 MOA 2012
STANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTH
Name of Exhibitor as it should appear on fascia (name board)
Company Name : Booth No:
NOTE: If the Exhibitors request to change fascia board name on site, RM 45.00
will be charged.
Signature: Date:
INSTKUL-PF-045 INDEX 5 MOA 2012
STANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTH
Name of Exhibitor as it should appear on fascia (name board)
Company Name : Booth No:
NOTE: If the Exhibitors request to change fascia board name on site, RM 45.00
will be charged.
Signature: Date:
INSTKUL-PF-045 INDEX 3 MOA 2012
BARE SPACE CONSTRUCTION
Please tick [ X ] as appropriate.
( ) We have already contracted for Organizers' shell scheme.
( ) We will be building our own stand and enclose drawing, with dimensions, illustrating the design of our
stand. We understand that all electrical and piping installation must be carried out by the official contractors
and as exhibitor and contractor, agree to abide by all the Rules and Regulations of the exhibition, particularly in
respect of those stipulated in the term and regulation section of the Exhibitor Manual.
The following company will be our contractor for stand building and/or other display work.
Name of Company:
Person In Charge:
Address:
Telephone Fax
Note:
1. Non-official contractor will be required to pay RM30.00 per square meter for administration fee.
2. The ORGANIZER reserves the right to stop any Exhibitor and/or their contractor from working within the
exhibition hall before their stand design drawings are approved.
3. All construction above 2.5m for height must be submitted to official contractor for approval. No Exhibitors may
place any display material and exhibit or allow dividing wall or any part of their stand design and fittings beyond
their contracted boundary.
4. All payments are to be in favor of Instant Tradeshows & Exhibitions Sdn Bhd.
(INSTKUL-PF-041)
.
TOTAL (RM)
40W Fluorescent Light 40Watt 94.00 110.00
Spotlight 100Watt 110.00 128.00
Longarm Spotlight 100Watt 117.00 135.00
Halogen Longarm Spotlight 50Watt 130.00 150.00
Floodlight 400Watt 280.00 323.00
Metal Halide 70Watt 385.00 443.00
Tracklight with 3nos.of Halogen Spot 150Watt 430.00 495.00
Halogen Downlight 50Watt 124.00 143.00
Round Tube 32Watt 130.00 150.00
13Amp/230V SPN Power Socket (Max 500watt) 108.00 125.00
13Amp/230V SPN Power Socket 185.00 213.00
15Amp/230V SPN Power Socket (Max 2000watt) - 124.00 143.00
30Amp/230V Single Phase - 273.00 315.00
30Amp/230V Three Phase - 845.00 975.00
Light Fitting Connection (per lighting) Max up to 100Watt 78.00 90.00
Temporary Power Supply for BARE SPACE STAND (BUILD-UP ONLY)
13 Amp Single Phase Socket
DEADLINE : 1-JUNE-2012
ELECTRICAL ON HIRE
MALAYSIAN ORTHOPAEDIC ASSOCIATION
Sultan Ahmad Shah International Convention Centre
15TH - 17TH JUNE 2012
42nd Annual General Meeting/Annual Scientic Meeting 2012
TOTAL AMOUNT
24 hrs using 142.00
95.00
210.00
650.00
60.00
100.00
83.00
145.00 190.00
295.00
330.00
95.00
215.00
QUANTITY
Deadline72.00
85.00
90.00
After
Deadline
On
Setup
Date
ELECTRICAL ITEMS & DESCRIPTIONS SPECIFICATIONOn or before
100.00
Unit Price (RM)
NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption are included
Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.
TERMS AND CONDITIONS
1. All items ordered are on rental basis & exhibitors will therefore have to be responsible and liable for any damage or loss.
2. All prices quoted include approval fee, installation, stanby maintenance and power consumption.exhibitors otherwise.
3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required safety regulations. Exhibitors
including those who provide their own lighting fixtures will be charged lighting connection fees accordingly.
4. POWER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above.
5. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload.
6. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Instant Tradeshows & Exhibitions Sdn Bhd otherwise it is not valid
There will be no refund for cancellation 7 days before the show day(s)
7. Where is not otherwise stated, the prices are for the duration of the exhibition day(s).
8. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due to exchange rate variance,
you will be responsible for reimbursing the relevant beneficiary.
9. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders.
10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services.
11. Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage or frequency fluctuation.
12. Any complaints regarding electrical rental/installations must be lodged the day before exhibition commences. Otherwise all items are deemed to have been received in good order.
13. Upon confirmation of order Cheque or cash should be made under:
Company name: Instant Tradeshows & Exhibitions Sdn Bhd
Bank : MAYBANK BERHAD
Account No : 5146 8210 5117 Swift Code : MBBEMYKL
We agree that your decision to accept or reject our application as final and conclusive.
Exhibition's Details
Exhibitor :_________________________________________________________ Booth No:_____________________ Person to Contact:__________________
Co. Address:_______________________________________________________________________________________________________________________________________
Tel :____________________________ Fax :______________________
Email :___________________________ Mobile No :_____________________
Signature:______________________
Please submit this form, before deadline to:
Project Personnel: ALIFF
TOTAL AMOUNT
(M) 017-9432249Project Personnel: ALIFF
Email : aliff@instantexhibition.com (O) 03-87372699
(F) 03-87332699
(M) 017-9432249
(INSTKUL-PF-041)
.
MALAYSIAN ORTHOPAEDIC ASSOCIATION
SERVICE LOCATION PLAN
15TH - 17TH JUNE 2012
Sultan Ahmad Shah International Convention Centre
DEADLINE : 1-JUNE-2012
42nd Annual General Meeting/Annual Scientific Meeting 2012
NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption are included
Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.
TERMS AND CONDITIONS
1. Sketch the location of your utilities, such as Lighting / Socket / Connection Point / Shelf / Furniture including your entitlement
for standard Shell Scheme Booth on the Form.
2. It is imperative that you complete this form as it will be used to install your requirement in the correct location before you arrive on site.
3. Please ensure that the position of the light are on the wall or on the fascia (unless your booth has an interior structure to which
they can be attached.
4. If the location plan of any service is not submitted, it will be placed at the descretion of the official contractor and any relocation will be charge to the exhibitor.
We agree that your decision to accept or reject our application as final and conclusive.
Exhibition's Details
Exhibitor :____________________________ Booth No:___________Person to Contact:__________________
Co. Address:________________________________________________________________________________
Tel :____________________________ Fax :______________________
Email :___________________________ Mobile No :_____________________
Signature:______________________
Please submit this form, before deadline to:
Project Personnel: ALIFF
Email : aliff@instantexhibition.com (O) 03-87372699
(F) 03-87332699
(M) 017-9432249
INDEX 10
(INSTKUL-PF-040)
.
After
Deadline
93.60 108.00
110.50 127.50
130.00 150.00
32.50 37.50
169.00 195.00
78.00 90.00
117.00 135.00
143.00 165.00
52.00 60.00
130.00 150.00
123.50 142.50
390.00 450.00
572.00 660.00
71.50 82.50
156.00 180.00
7.80 9.00
143.00 165.00
91.00 105.00
MALAYSIAN ORTHOPAEDIC ASSOCIATION
Sultan Ahmad Shah International Convention Centre
DEADLINE : 1-JUNE-2012
Unit Price (RM)
QUANTITYOn Set Up
Date
FURNITURE ON HIRE
Banquet Table 3' x 6' 110.00
Alluminium Chair 70.00
Brochure Rack 285Lx285Wx1380H 120.00
Basket / Ashtray 6.00
High Showcase 1030Wx500Lx2500H 440.00
System Panel 1000Lx2500H 55.00
Bar Stool 900H 95.00
Low Showcase 1030Lx500Wx1000H 300.00
Shelf-Flat or Slope 1000Lx300W 40.00
Brown / Black PVC Sofa 710Dx760Wx760H 100.00
Normal Display Cube 540Lx540Wx730H 90.00
Tall Display Cube 500Lx500Wx1000H 110.00
Bar Table 6000x100H 130.00
Low Display Cube 600Lx600Wx500H 60.00
Alluminium Low Round Table 800Dx705H 100.00
Folding Chair 400Lx400Wx780H 25.00
42nd Annual General Meeting/Annual Scientific Meeting 2012
Lockable Cupboard 1030Wx540Lx730H 85.00
On or before
Deadline
Information Desk 1030Wx540Lx740H 72.00
FURNITURE ITEMS & DESCRIPTIONS SPECIFICATIONS(MM) TOTAL
(RM)
15TH - 17TH JUNE 2012
91.00 105.00
TERMS AND CONDITIONS
1. All items ordered are on rental basis and exhibitors will therefore have to be responsible and liable for any damage or loss.
2. All prices quoted include approval fee, installation, stanby maintenance and power consumption.
3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required safety
regulations. Exhibitors including those who provide their own lighting fixtures will be charged lighting connection fees accordingly.
4. POWER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above.
5. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload.
6. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Instant Tradeshows & Exhibitions Sdn Bhd
otherwise it is not valid. There will be no refund for cancellation 7 days before the show day(s)
7. Where is not otherwise stated, the prices are for the duration of the exhibition day(s).
8. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due to
exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.
9. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders.
10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services.
11 Any complaints regarding furniture rental/installations must be lodged the day before the exhibitions commences. Otherwise all items are deemed to have been received
in good order.
12. Upon confirmation of order Cheque or Cash should be made under :
Company name: Instant Tradeshows & Exhibitions Sdn Bhd
Bank : MAYBANK BERHAD
Account No : 5146 8210 5117 Swift Code : MBBEMYKL
We agree that your decision to accept or reject our application as final and conclusive.
Exhibition's Details
Exhibitor :_________________________________________________________ Booth No:_____________________ Person to Contact:__________________
Co. Address:______________________________________________________________________________________________________________________________
Tel :____________________________ Fax :______________________
Email :___________________________ Mobile No :_____________________
Signature:______________________
Please submit this form, before deadline to:
Project Personnel: ALIFF
Email : aliff@instantexhibition.com (O) 03-87372699
(M) 017-9432249
TOTAL AMOUNT
Alluminium Chair 70.00
Email : aliff@instantexhibition.com (O) 03-87372699
(F) 03-87332699
(INSTKUL-PF-040)
Please tick ( )as appropriate :
We do require Outside Contractor
We appointed Instant Tradeshows & Exhibitions Sdn Bhd as our Booth Contractor.
Please complete this form and return it to the Official contractor.If you are using a contractor other than the Official Contractor for your
booth construction and/or interior design.
Details of Stand Fitting Contractor / Stand Decorator
Name of Appointed Contractor
Address
Tel Fax
E-mail Mobile
Contact Person Job Title
Total(RM)
100.00 / sqm
BOOTH CONSTRUCTION CONTRACTORS FORMINSTKUL-PF-043
sqmRefundable Performance Bond1
30.00 / sqm
No. Item Unit Price (RM) Total Booth Area (Sqm)
sqmNon-refundable Adminstrative Fee2
MALAYSIAN ORTHOPAEDIC ASSOCIATION
Sultan Ahmad Shah International Convention Centre
15TH - 17TH JUNE 2012
DEADLINE : 1-JUNE-2012
PERFORMANCE BOND FORM
42nd Annual General Meeting/Annual Scientific Meeting 2012
Please Note:
• For "Space only", please submit technical drawings in duplicate (original drawings and not facsimile copies) or email in JPEG
file to the Official Contractor(sales@instantexhibition.com).
• For shell scheme booths,such drawings are only required if upgrading work is being carried out.
• All contractor other than the Official Contractor, must place a :
a. Refundable Performance Bond of RM100.00 per sqm
b.Non-refundable Adminstrative Fee of RM30.00 per sqm
c.Sign an undertaking to guarantee conduct,proper schedule of production and abservance of the exhibition and the
hall regulations.
• Upon confirmation of order Cheque or bank should be made under:
Company name: Instant Tradeshows & Exhibitions Sdn Bhd
Bank : MAYBANK BERHAD
Account No : 5146 8210 5117 Swift Code : MBBEMYKL
We agree that your decision to accept or reject our application as final and conclusive.
Company Name Booth No.
Address
Tel Fax
E-mail Date
Person In-charged Signature &
Company Stamp
INDEX 9