Emceeing:Are you ready?

Ms. Mahani Binti MohamadCentre of English Language Studies

Faculty of Languages and Communication (FBK)

Universiti Sultan Zainal Abidin (UniSZA)21300 Kuala Terengganu, Terengganu

Malaysia.

This slide presentation

is prepared for

Public Speaking

Workshop – Emceeing

(Pusat Kokurikulum)

Friday November 22 at the City Campus (Dietetic Students) 9 – 11:30 am

Saturday November 23 at Gong Badak Campus (New Intake) 10:30 – 1:00 pm

Universiti Sultan Zainal Abidin, UniSZA.

Pengacaraan Majlis

Puan Hajah Mahani Binti Mohamad27 Blok Umar

Fakulti Bahasa dan Komunikasi

What are we going to do?

Lecture: ( 3/4 Hour)# Introduction

# Pre- Event# During the Event

Individual Practice – 1/4 HourPractice with a Partner – 1/2

HourGroup Practice - 1 hour

(self recorded, upload (fb+YouTube), email link for evaluation)

~2 ½ Hours~

Introduction

MC?

Emcee?

Compère?

Masters of Ceremonies

The official host of a formal event or programme.

A person who determine the forms to be observed on a

public occasion.

Introduction

# A form of Public Speaking

Role: What do we do?

# Address / Speak to the audience

# Make announcements

#Entertain people

~Keep the Event Moving~

# Tell Jokes

# Anecdotes

# Pantun

Knowledge

• Smooth – Flow of Event

• Proper Conducts of Event

• Protocol

• Customs and Norms

Skills

• Staging

• Posture & Stance

• Voice Inflection

• Microphone Techniques

• Presenting Introduction

• Delivering Applause Cues

Pre- EventPreparation of the Self

Glossophobia• #1 Phobia

• Greek Word:

• ~ glossa = tongue

• ~ phobos = Fear / Dread

• # Public Speaking Anxiety

• # Fear of Public Speaking

Fear of Public Speaking

• incredibly common – not just for those with anxiety - anxiety tends to fuel public speaking fears

• Do you suffer from anxiety? Test yourself here >> http://www.calmclinic.com/anxiety-test/

• nearly everyone can suffer from this type of phobia • the most common fear• know how to deal or to overcome this fear.

Overcoming Public

Speaking Anxiety

~ : ~

1. What Causes Fear of Public Speaking?

• # has its roots in social phobia - fear of being judged & the attention that people place on you when you're speaking.

Ideally, you need to be able to deliver a clear & effective speech

• #Self doubts over our own ability – Lack of Self Confidence - Everyone makes mistakes.

~ No one gives a perfect speech ~

1. What are the

symptoms? - Physical

- Psychological

1. Physical Symptoms

• # sweaty / cold / clammy hands / stomach

• # tense, sore, aching muscles / headaches / Pain in the neck / twitching, trembling or shaky nerves.

• # shortness of breath or choking

• # lump in the throat feeling / dry mouth

• # hot and/or cold flashes / vomit / numb/ passed out

2. Psychological Symptoms

• over thinking

• feeling lack of self confidence

• feeling helpless & as if I am losing control.

• feeling like I am going to embarrass myself

• feeling faint - sleepy, dizzy, tired, indecisive / ambivalence

Maybe, being a Master of Ceremonies is not everyone’s cup of

tea.

Experi

ence

is

the m

ast

er

teach

er.

Th

e B

est

of

Teach

ers

.

You’ve made the cut!

Welcome to the world of Master of Ceremonies.

2. How to reduce public

speaking anxiety?

~ : ~

i) Practice Thoroughly

• Practice! Practice! Practice! Thoroughly!

Practice makes perfect.

• Voice Inflection: Intonation

• Timing: – plan ahead

• Posture: – Body language & Language Fillers

ii) Visualization & Relaxation

• Use Visualization techniques: - only after you’ve practiced thoroughly!

• Get used to the fear: Face Your Fear!

• Imagine a huge crowd of people judging you!

• Imagine upset faces and anger!

• Imagine the things that will cause you anxiety.

ii) Visualization & Relaxation

• Now, you should start to experience a bit of anxiety.

• Now, your heart rate should increase a little

• Now, your fear should start to take over.

ii) Visualization and Relaxation

• Once that happen:

• # take some deep breaths - Try to relax

• # Imagine those frowning faces mean something better. Be POSITIVE!

• # Imagine that they really love your speech, and they're glaring at you because they admire you.

• # try to calm yourself down until you feel better,

• # then keep going.

iii) Get Used to Embarrassment

Something to try…

• Say ‘hi’ to everyone you walk past.

• Be ‘talkative’.

• Try to dress up in ridiculously funny clothes in public and yes, people will stare at you but eventually it will not bother you anymore.

• Try anything that works for you!

Pre- Event Preparation

- Tentative Programme- Emcee Script

- Personal Preparation

i) Tentative Programme

Decide on the flow of the event before hand.Event Manager.

1) What does a Tentative Programme

look like?Sample 1

Sample 2

i) Tentative Programme

• Supplied by Event Manager (AJK Perjalanan Majlis)

• Deal only with ONE person. The appointed person

• Decided in advance

• Last minute changes to be minimized – not recommended for first timer.

ii) VIP List

• Get the list – prepare the script.

• Before the event – confirm the attendance – cross out no shows – or add replacement.

• # Protocol Mention

Emcee Script

Write- Up~ : ~

1) Format

• What must be there?

• # various formats

• # simple to elaborate

• # depend on the function

• # Convocation – more details

• # Opening Ceremony - simpler

MC Skrip: Format

• 1) Pra Pengumuman 8) Ucapan Perasmian

• 2) Ketibaan VIP 9) Penyampaian Hadiah

• 3) Alu- Aluan / Pembuka Bicara 10) Penyampaian Cenderahati

• 4) Sapaan Protokol 11) Penghargaan & Terima Kasih

• 5) Pengenalan 12) Penutup

• 6) Du’a 13) Pesanan Penaja /

• 7) Ucapan Aluan Pengumuman Akhir

MC Script: Format

• 1) Pre- Announcement 8) Opening Speech

• 2) VIP Arrival 9) Award Presentation

• 3)Greetings 10) Token of Appreciation

• 4) Protocol reminders 11) Thanks & Appreciation

• 5) Introduction 12) Closing

• 6) Prayer 13) Post Announcement

• 7) Welcome Remarks

1) Pre-Announcement

• Greetings & Salutation – Tuan-tuan dan puan-puan, para hadirin yang di hormati sekalian

• Attention! Attention! Mohon Perhatian!

• Ladies and gentlemen;

• # Please take your seat

• # Fill up the front row

# make sure mobile phones are turned to silent mode# stand up when VIP arrival is announced./ when National Anthem is performed. # Any other messages from the organiser

Sample Pre - Announcement

2) VIP Arrival Announcemen

t~ To make the announcement or not to make the announcement?

Pro: Audience will know and be ready

Con: Too formal for some.

~ Position the rostrum where

you can get a clear view of the VIP procession.

~ Get the organiser to appoint ONE personnel to give you a CUE when to start the announcement.

~ Time

Observe the PROTOCOL > Malaysia)

DYMM / YAB / YB / Yg. Bhg. / Yg. Brs.

DO WRITE THESE IN FULL!

Sample

3) Pembuka Bicara

~ ; ~

Sample

4) Observing Protocols

Sapaan Kehormat

Hierarchy

• Panggilan Hormat

• Sapaan

• Santunan Bahasa

• Khusus dalam Bahasa Malaysia

Rujukan Kehormat• Kebawah Duli Yang Maha Mulia Seri Paduka Baginda

Yang di-Pertuan Agong - Yang di-Pertuan Agong

• Yang Amat Berhormat - Perdana Menteri; Timbalan Perdana Menteri; Menteri Besar &Ketua Menteri

• Yang Berbahagia - Rujukan kehormat bagi yang bergelar Dato', Dato' Seri, Tan Sri dan sebagainya.

• Yang Berusaha? – & Yang Mulia - Kerabat

• Yang Dihormati - Rujukan kehormat lazimnya digunakan kepada orang-orang yang dihormati seperti guru, ketua kampung, penghulu, pemimpin kecil parti dan sebagainya.

• Saudara- Saudari / Tuan-tuan dan Puan-puan / Para Hadirin

Sample

Greeting of Honour

• The Honourable Chief guest – His Excellency?

• Respected President

• Distinguished guests / Guest of Honours

• Invitees & my dear colleagues

# Your Honour = Yang Arif > Used in the Court

Sample: Welcome Address

• … We all know that today’s function is organised to …. (commemorate / celebrate etc) … the … ? (International Animal Protection Day)

• … On this occasion, I’m entrusted by the Organizing Committee of today’s function to … (give a welcome address / be the master of ceremonies)

• First of all, on behalf of my organisation, we warmly welcome the honorable Chief Guest, His excellency, the Vice Chancellor of UniSZA, Mr. …(Use ‘Pangilan Kehormat’)

Sample: Welcome Address

• I’m especially thankful to him because when we approached him with an invitation and requested him to grace our function as Chief Guest, His Excellency did not hesitate. His Excellency instantly agreed when he reviewed the programme.

• Once again, I, on behalf of my organisation, welcome His Excellency, the Governor of California, Mr. Schwarzenegger, the Chief Guest to today’s function.

Sample: Welcome Address

• Secondly, I welcome Mr. Razensag, the Chairman of our organisation. In spite of his heavy schedule, he accepted to grace today’s function as the President.

• Thirdly, I, on behalf of our organisation, warmly welcome Ms. Sonia, Chairperson of Animal Protection Inc. And Mr. Ronaldo, Chairman of International Football Association, to this function.

Sample: Welcome Address

• When we requested them to grace our function as Guests of Honours, they accepted without delay.

• I also welcome all my colleagues for sparing a few hours of their valuable time to come and participate in this function. I’m really indebted to them. Had it not been their cooperation, today’s function couldn’t have been so successful. I, on behalf of our organisation, welcome them.

Sample: Welcome Address

• Last but not the least, I welcome those who have contributed to making today’s function a grand success. I welcome all of you who are present here tonight. Thank you very much.

5) Introduction

Pengenalan

5. Pengenalan~Introduction~

• Welcome

• Intro: What, Where, When,

• What? Name of the Function / Event

• Theme: ~ If any ~

• Where: location of the event

• When : morning, night, afternoon (describe)

Sample

6) PrayerBacaan Doa

Sample

6) Prayer (do’a)

• # sometime there is no one to call to lead the prayer

• # Emcee should start the event by calling for it

• # After the greeting and before the protocol mention

“ Before we begin our programme, let us recite surah al-faatihah for the blessing… bismillah… ”

7) Welcoming Remarks

Ucapan Aluan

Sample

8) Opening Speech

Ucapan Perasmian

Sample

9) Opening Gimmick*

Gimik Perasmian

Sample

9) Award Presentation *

Penyampaian Hadiah

Sample

Skrip pengacara pertandingan perlu

meliputi:

•      i.     Sapaan - tetamu.

•      ii.    Objektif pertandingan.

•      iii.   Hadiah pertandingan.

•      iv.   Nama peserta/pasukan bertanding.

•      v.    Urutan/ atur cara pertandingan.

•      vi.   Rakaman terima kasih kepada semua yang terlibat.

10) Token of Appreciation

Penyampaian Cenderahati

Sample

11) Thank YouTerima Kasih

Sample

• Para Hadirin Yang Di Hormati Sekalian;

• Majlis pada pagi ini sudah sampai kepada penghujungnya.

• Sekali lagi, majlis merakamkan ucapan terima kasih tidak terhingga kepada Yang Berhormat Dato Haji Mohamed bin Awang Tera yang mewakili Yang Amat Berhormat Menteri Besar Negeri Terengganu di atas kesudian beliau hadir dan merasmikan majlis serta turut memerhati majlis menandatangani Memoradum perjanjian persefahaman tadi.

12) ClosingPenutup

Sample

13) Post Announcement

Pesanan Penaja

Sample

• Sidang Media akan diadakan di dalam dewan konvensyen ini sekarang dan;

• Para Hadirin dijemput untuk menikmati hidangan yang disediakan di luar dewan konvensyen ini.

• # Use hand gesture to motion the direction

Note

• # Post announcement can be done prior to Closing.

• # Normally, after the closing there will be some commotion as audience begin to stand up and move about.

• # The noise level is up

• # The message maybe lost / doesn’t reach intended audience due to noise.

During The Event

Do’s & Don’ts

Now that you’ve thoroughly practiced …

&Visualise your Success and Relax

Do…

• 1) Call or ask if there’s any last minute changes to the tentative programme the day before.

• 2) Confirm VIP attendance

• 3) Bring extra papers and pencil

• 4) Bring a bottle of drink– ask for it if there isn’t any.

• 5) A box of tissue – if needed (scarfs over the shoulder)

• 6) Keep calm – bring a little something that can help you feel in control and boost your confidence.

Don’t

• On the night before, don’t stay up late if the function is in the early morning.

• Don’t be late – added stress

• Don’t forget to breathe!

Staging:

• MC rostrum should be on the right hand side and on the floor.

• Rostrum on the stage should be on the left.

(Background Banner has text that is Left to Right)

• If Duet and only one rostrum; do request for TWO microphones – height difference, different base for male & female voice - Voice modulation

Posture & Stance

• Don’t look like a turtle backing into its shell, bracing for attack.

• Hump; Slump; Stoop

• Posture is how a person holds his/her body in alignment.

Posture and Stance

• Stand Straight

• Do you sit during the Welcoming Remarks or Opening speech?

• Do you lean on the rostrum?

• Do you put your hand on the rostrum? Where do you normally rest your hands?

• Do you cross your legs while standing?

Posture & Stance

• Correct Posture & Body Stance:

• Shoulders relaxed

• Straight back

• Hands comfortably at sides

• Feet spaced shoulder–width apart

• One foot slightly in front of the other

Voice Inflection

Inflection:

• Alteration in pitch or tone of the voice

• Change in pitch or tone of voice.

• Modulation of voice

• Patterns of stress and intonation in a language

• Stress; Pause; Pitch; Intonation; Rhythm;

Voice Inflection

• Be excited, sound excited.

• Share your enthusiasm.

• Minimize mispronunciation & innocent mistakes.

• Practice.

Microphone Techniques

Microphone Techniques

• Talking directly into a diaphragm of a microphone will cause a nasty side effect called 'P-popping'.

• P-popping is a horrible explosive bass "thump" you hear when a speaker uses certain letters (P's and B's) and speaks right into the mic.

• You cannot remove P-pops from the audio once its there.

Microphone Techniques

• When speaking into a microphone, you should talk "across" or just over the microphone rather than directly into the diaphragm.

• This will eliminate a good part of this problem.

• Another solution to P-popping is the use of a Pop Filter.

• These are large circles you place in front of the mic - not visually acceptable in live situations.

1. Level• keep a source at the same distance from the mic -

volume of the source does not change drastically over the PA.

• When we move our heads around a lot in front of the mic, the level will go up and down, making the voice loud and then soft, understood and then not understood.

• Practice keeping your mouth at the same position relative to the mic as much as possible, except when you really belt it out and need to back it off a bit.

• Hold the mic on it's handle, not the ball: huge change in the level and pattern of the microphone will occur if you cup your hand around the ball.

2. Handling Noise

• Nearly all microphones make some noise when you rub your hand on them or tap them when they are amplified on the PA.

• This rumble or handling noise is impossible to remove. – Don’t tap on the mic.

• Do a sound test. Cardioid mics can be a problem especially in the low frequency area.

• Professional sound engineers can solve this.

3. Mic Placement

• Mics sound different depending on how they are pointed at the source.

• Sources also have different response depending on whether you are directly in front of them or not. – at an angle or direct.

• Experiment!

4. Mic Stands

• Mic Stands are an often neglected issue.

• There are a number of very clever and high tech mic stands available today.

• They will make your job easier so position that microphone exactly where you need.

• They are perfect for getting microphones into tight places.

It’s Practice Time!

Everyone has untapped potentials.I believe that everyone has the potential to

succeed and that failing is a personal choice.

Work in pair

• Choose a script / or write your own using own tentative programme

• Practice alone

• Grab a partner and Practice with your partner

• Practice in front of the class

• Get Feedback

Common Problems

• 1. voice modulation

• 2. rate a bit too fast

• 3. mispronunciation

• 4. confidence / nervousness

• 5.

Last Word

• Expect the unexpected!• Substitute MC• Standby MC has to be present during

the rehearsal• Health concerns – voice! (sinus problem

- nasal)

• Don’t forget to breathe and smile!

All the Best !!!

Thank You

References1. Awang Sariyan (2007), Santun Berbahasa, DBP, Kuala Lumpur

2. Master of Ceremonies. Merriam-Webster.com. Merriam-Webster, n.d. Web. 19 Nov. 2013. <http://www.merriam-webster.com/dictionary/master of ceremonies

3. Calmclinic. <http://www.calmclinic.com/anxiety/types/public-speaking-anxiety > retrieved Wednesday November 20, 2013, 12:15 pm

4. Carian Pusat Rujukan Persuratan Melayu - PRPM @ DPB Malaysia > http://prpm.dbp.gov.my/Search.aspx?k=bahasa+sapaan&d=10 > retrieved Nov 20th, 2013, Wednesday 8:23 pm

5. http://wiki.answers.com/Q/How_do_you_give_an_introduction_for_welcome_address#slide2

6. http://www.heilsound.com/pro/mic-primer/microphone-techniques accessed Thu Nov 21 12:59 am

7. Sample Script 1 > https://www.facebook.com/notes/mahani-mohamad/skrip-pengacaraan-majlis-penyampaian-royalti-dan-anugerah-buku-unisza-2013/606255546080333

8. Sample Script 2: > https://www.facebook.com/notes/mahani-mohamad/emcee-script-in-bahasa-malaysia/508603622512193

9. Sample Script 3 in English language > https://www.facebook.com/notes/mahani-mohamad/cac1-2012-dinner-emcee-script/450829528289603

10. http://ummabdrahmaan.blogspot.com/2010/07/sample-emcee-script.html