SpreadsheetSpreadsheet

ObjectivesObjectives

Create a new blank workbook.Create a new blank workbook. Identify user interface elements that you can use to accomplish Identify user interface elements that you can use to accomplish

basic tasks.basic tasks. Understand the differences between a workbook and a Understand the differences between a workbook and a

worksheetworksheet. Enter, select, and format data.Enter, select, and format data. Copy, paste, and edit data.Copy, paste, and edit data. Insert, delete and resize columns / rows.Insert, delete and resize columns / rows. Save a workbook in a new folder.Save a workbook in a new folder. Freeze column/row headings for easy scrollingFreeze column/row headings for easy scrolling Format a cellFormat a cell

Create a new blank workbookCreate a new blank workbook

In Excel, you create and save data in a In Excel, you create and save data in a workbook. You can start with a blank workbook. You can start with a blank workbook, an existing saved workbook, or a workbook, an existing saved workbook, or a template. template.

Create a new blank workbookCreate a new blank workbook

If you have not already opened Excel, on the If you have not already opened Excel, on the Dock, click Excel.Dock, click Excel.

Create a new blank workbookCreate a new blank workbook

In the Excel Workbook Gallery, under In the Excel Workbook Gallery, under Templates, click All.Templates, click All.

Create a new blank workbookCreate a new blank workbook

Click Excel Workbook, and then click Choose.Click Excel Workbook, and then click Choose.

Create a new blank workbookCreate a new blank workbook

Notice that a blank workbook (Workbook1) Notice that a blank workbook (Workbook1) appears.appears.

Explore the Excel interfaceExplore the Excel interface

Explore the Excel interfaceExplore the Excel interface

Menu bar - The area at the top of the screen where all Menu bar - The area at the top of the screen where all menus are displayed. The File, Edit, and View menus menus are displayed. The File, Edit, and View menus have the most commonly used menu commands.have the most commonly used menu commands.

Standard toolbar - The toolbar that displays the name Standard toolbar - The toolbar that displays the name of the workbook (in this case, Workbook1) and of the workbook (in this case, Workbook1) and buttons for some of the most common tasks, such as buttons for some of the most common tasks, such as opening, saving, and printing a workbook.opening, saving, and printing a workbook.

Ribbon - The tabbed command bar at the top of a Ribbon - The tabbed command bar at the top of a window or work area that organizes features into window or work area that organizes features into logical groups. The Home tab has the most logical groups. The Home tab has the most commonly used commands for formatting workbook commonly used commands for formatting workbook data.data.

Explore the Excel interfaceExplore the Excel interface

Name box and formula bar - The address of the active Name box and formula bar - The address of the active cell appears here. If you don’t see this box, click cell appears here. If you don’t see this box, click View > Formula Bar.View > Formula Bar.

Worksheet - A single page in a workbook. Each Worksheet - A single page in a workbook. Each workbook can have multiple worksheets, or "sheets."workbook can have multiple worksheets, or "sheets."

Cell - The intersection point between a column (A, B, Cell - The intersection point between a column (A, B, C) and a row (1, 2, 3). Each cell has an address (for C) and a row (1, 2, 3). Each cell has an address (for example, cell A1 is the intersection point of column example, cell A1 is the intersection point of column A, and row 1). The active cell has a blue highlight A, and row 1). The active cell has a blue highlight around it.around it.

The CellThe Cell

A Microsoft Excel is made up of columns and rows. The areas where these columns and rows intersect are called cells . Each cell has a name that is comprised of two parts: the column letter and the row number. The active cell , or the area that is currently selected for either data entry or editing, is outlined by a dark border. All of the other cells have a light gray border.

Move within worksheet cellsMove within worksheet cells

Click cell B2. The column heading (B) and Click cell B2. The column heading (B) and row heading (2) appear in dark gray, and a row heading (2) appear in dark gray, and a highlight appears around the cell to indicate highlight appears around the cell to indicate that it is the active cell.that it is the active cell.

Move within worksheet cellsMove within worksheet cells

On your keyboard, press the TAB key once. On your keyboard, press the TAB key once. Cell C2 becomes the active cell.Cell C2 becomes the active cell.

Move within worksheet cellsMove within worksheet cells

Press the down arrow key twice, and then Press the down arrow key twice, and then press the left arrow key twice. Cell A4 press the left arrow key twice. Cell A4 becomes the active cell.becomes the active cell.

Move within worksheet cellsMove within worksheet cells

Click Edit > Go To.Click Edit > Go To.

Move within worksheet cellsMove within worksheet cells

In the Reference box, type A1, and then click In the Reference box, type A1, and then click OK.OK.

Enter dataEnter data

In cell B1, type North, in cell C1, type East, In cell B1, type North, in cell C1, type East, and in cell D1, type South.and in cell D1, type South.

Enter dataEnter data

In cell A2, type January, in cell A3, type In cell A2, type January, in cell A3, type February, and in cell A4, type March.February, and in cell A4, type March.

Enter dataEnter data

In cell B2, type 5000, in cell B3, type 10000, In cell B2, type 5000, in cell B3, type 10000, and in cell B4, type 15000.and in cell B4, type 15000.

Select and format dataSelect and format data

Move the pointer over cell B1, and when the Move the pointer over cell B1, and when the pointer becomes a white cross, hold down the pointer becomes a white cross, hold down the mouse button and drag across cells B1, C1 and mouse button and drag across cells B1, C1 and D1. The highlight around the cells indicates D1. The highlight around the cells indicates that they are selected.that they are selected.

Select and format dataSelect and format data

On the Home tab, under Font, click Bold.On the Home tab, under Font, click Bold.

Select and format dataSelect and format data

Under Alignment, click Center Text.Under Alignment, click Center Text.

Select and format dataSelect and format data

Select cells B2, B3, and B4.Select cells B2, B3, and B4.

Select and format dataSelect and format data

On the Home tab, under Number, click On the Home tab, under Number, click Currency.Currency.

Select and format dataSelect and format data

Notice that the geographical regions are Notice that the geographical regions are formatted as bold and center, and that the formatted as bold and center, and that the numerical data is formatted as currency.numerical data is formatted as currency.

Copy and paste formatting and Copy and paste formatting and datadata

Select cell B1, and then on the Standard Select cell B1, and then on the Standard toolbar, click Format Painter.toolbar, click Format Painter.

Copy and paste formatting and Copy and paste formatting and datadata

Notice that a moving marquee appears around Notice that a moving marquee appears around the selected cell (B1), and the cursor now the selected cell (B1), and the cursor now appears as a small paintbrush and white cross.appears as a small paintbrush and white cross.

Copy and paste formatting and Copy and paste formatting and datadata

Select cells A2, A3, and A4.Select cells A2, A3, and A4.

Copy and paste formatting and Copy and paste formatting and datadata

Notice that cells A2, A3, and A4 have the Notice that cells A2, A3, and A4 have the same formatting as cell B1, and the cursor now same formatting as cell B1, and the cursor now appears as the regular white cross.appears as the regular white cross.

Copy and paste formatting and Copy and paste formatting and datadata

Select cells B2, B3, and B4.Select cells B2, B3, and B4.

Copy and paste formatting and Copy and paste formatting and datadata

Click Edit > Copy.Click Edit > Copy.

Copy and paste formatting and Copy and paste formatting and datadata

Click cell C2, and then click Edit > Paste. A Click cell C2, and then click Edit > Paste. A copy of the data appears in cells C2, C3, and copy of the data appears in cells C2, C3, and C4.C4.

Copy and paste formatting and Copy and paste formatting and datadata

Click in cell D2, and then click Edit > Paste.Click in cell D2, and then click Edit > Paste.

Copy and paste formatting and Copy and paste formatting and datadata

Notice that a copy of the numerical data now Notice that a copy of the numerical data now appears in column C and column D.appears in column C and column D.

Edit dataEdit data

Click cell C2, type 6000, and then press Click cell C2, type 6000, and then press RETURN.RETURN.

Edit dataEdit data

Double-click cell C3. The cursor blinks in the Double-click cell C3. The cursor blinks in the cell to indicate that you are in cell editing cell to indicate that you are in cell editing mode.mode.

Edit dataEdit data

Press the right arrow key until the cursor Press the right arrow key until the cursor reaches the right of the cell, press DELETE to reaches the right of the cell, press DELETE to make the value 1000, and then press make the value 1000, and then press RETURN.RETURN.

Edit dataEdit data

In the formula bar, select 15, and then type 7 In the formula bar, select 15, and then type 7 to make the value 7000. Then press RETURN.to make the value 7000. Then press RETURN.

Edit dataEdit data

Notice that C5 is the active cell and all of your Notice that C5 is the active cell and all of your edits are committed to the cells in column C.edits are committed to the cells in column C.

Insert and resize columnsInsert and resize columns

Click the column D heading. A highlight Click the column D heading. A highlight appears around all cells in the column to appears around all cells in the column to indicate that the column is selected.indicate that the column is selected.

Insert and resize columnsInsert and resize columns

Click Edit > Copy.Click Edit > Copy.

Insert and resize columnsInsert and resize columns

Click the column C heading, and then click Click the column C heading, and then click Insert Copied Cells.Insert Copied Cells.

Insert and resize columnsInsert and resize columns

Notice that Excel inserts a copy of the cells Notice that Excel inserts a copy of the cells and shifts the other data to the right.and shifts the other data to the right.

Insert and resize columnsInsert and resize columns

Click cell C1, type Northwest Region, and Click cell C1, type Northwest Region, and then press RETURN.then press RETURN.

Insert and resize columnsInsert and resize columns

Move the pointer over the border between Move the pointer over the border between column headings C and D. When the pointer column headings C and D. When the pointer appears as a double-headed arrow, double-appears as a double-headed arrow, double-click.click.

Insert and resize columnsInsert and resize columns

Notice that column C resizes to the width of Notice that column C resizes to the width of the text.the text.

Save a workbook in a new folderSave a workbook in a new folder

Click File > Save.Click File > Save.

Save a workbook in a new folderSave a workbook in a new folder

In the Save As box, enter a name for the In the Save As box, enter a name for the workbook (for example, Excel Basics).workbook (for example, Excel Basics).

Save a workbook in a new folderSave a workbook in a new folder

On the Where pop-up menu, click Documents, On the Where pop-up menu, click Documents, then click the arrow next to the Save As box then click the arrow next to the Save As box so that the arrow faces upward. All folders in so that the arrow faces upward. All folders in your Documents folder appear.your Documents folder appear.

Save a workbook in a new folderSave a workbook in a new folder

Click New Folder.Click New Folder.

Save a workbook in a new folderSave a workbook in a new folder

In the New Folder dialog box, enter Excel In the New Folder dialog box, enter Excel Practice Folder, and then click Create.Practice Folder, and then click Create.

Save a workbook in a new folderSave a workbook in a new folder

Notice that the file name (for example, Excel Notice that the file name (for example, Excel Basics.xlsx) of the saved workbook appears Basics.xlsx) of the saved workbook appears above the Standard toolbar.above the Standard toolbar.

ObjectivesObjectives

Freeze column headings for easy scrollingFreeze column headings for easy scrolling Adjust the column size to see everythingAdjust the column size to see everything

Freeze column headings for easy Freeze column headings for easy scrollingscrolling

Click View > Normal.Click View > Normal.

Freeze column headings for easy Freeze column headings for easy scrollingscrolling

Select the row under the column headings.Select the row under the column headings.

Freeze column headings for easy Freeze column headings for easy scrollingscrolling

Click Window > Freeze Panes.Click Window > Freeze Panes.