Post on 14-Dec-2015
GPSS FUNDING
WORKSHOP
Shaunita ErvinAssistant Director of Finance
and AdministrationMendenhall 214 A
252-328-2902ervins@ecu.edu
REQUEST There should be ONE form per
conference per organization All request should be put in at least
6 weeks before the event. Travel should be requested 6 weeks
in advance NO alcoholic beverages No abbreviations (BGSA)
REQUEST PROCESS Submit request Wait for approval After notification of approval contact
Shaunita Ervin to proceed with request.
FISCAL YEAR DEADLINES
The fiscal year ends June 30, 2014. Any event or travel request after June 1, 2014 will be taken out of 14-15 funds.
EVENT FUNDING REQUEST & SUPPLIES
EVENT FUNDING REQUEST (SUPPLIES)
Specify what type of supplies you are requesting for
Attach an invoice or printout of your supplies and which vendor you plan to order your supplies from.
If you are ordering T-shirts, please ensure your logo/design has been approved with ECU Marketing & Design. Email: MarketingDesign@ecu.edu
Provide a total cost of your supplies
FOOD REQUEST If you are requesting food for a meeting,
funds will be reimbursement only. Submit a list of attendees and an
agenda for the meeting Original itemized receipts are required
REQUEST FOR EVENTS Do not leave any section blank (N/A) Attach documentation regarding event such
as invoices or estimates Be sure to complete the expense forecast
and justification for your event.
REQUEST TO TRAVEL
BE SURE TO TURN IN ALL RECEIPTS WITHIN 10 DAYS
REQUEST TO TRAVEL Students are NOT ALLOWED to
travel if he/she is on probation with the Office of Student Rights and Responsibilities
Attach documentation such as airline, hotel, conference, agenda, and registration information
Be sure to attach all agreement forms (Student travel code of conduct, travel procedure agreement
Sign your travel form online (Onestop)
REQUEST TO TRAVEL A list of students attending including their
name, address, banner ID, phone number, and email.
Original receipts must be turned in within 10 days in order to receive reimbursement. If it has been pass 10 days written justification is required in order to process travel reimbursement form
If driving personal vehicle include MapQuest that calculate mileage. Gas will be reimbursed at $0.33 per mile
Please provide a detailed justification!
FORMS https://s3.amazonaws.com/os_uploads/9699
7_Student%20Travel%20Code%20of%20Conduct%2061611.pdf
https://s3.amazonaws.com/os_uploads/96996_Procedure_Agreement.pdf
QUESTIONS??