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Skills© Paradigm Publishing, Inc. 1 Skills© Paradigm Publishing, Inc. 1
Skills© Paradigm Publishing, Inc. 2 Skills© Paradigm Publishing, Inc. 2
SECTION 4 SKILLSWorking with Multiple Worksheets, Tables, and Other File Formats
4.1 Insert, Delete, and RenameWorksheets
4.1 Format Sheet Tabs
4.2 Move and Copy Worksheets
4.2Group and Ungroup Worksheets
4.3Use 3-D References in Formulas
4.4Link Cells Between Worksheets
4.4 Print Multiple Worksheets
CHECKPOINT 1
4.5 Use Page Break Preview
4.6 Format Data as a Table
4.6 Apply Table Design Options
4.7 Sort a Table
4.8 Filter a Table
CHECKPOINT 2
4.9 Use Comments
4.10 Create a Workbook from aTemplate
4.11 Open a Different File Format
4.11 Save in a Different File Format
4.12 Create a PDF/XPS Copy
CHECKPOINT 3
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Insert, Delete, and Rename WorksheetsTo insert a worksheet:1. Click the Insert Worksheet
button located at the end of the sheet tabs.
Insert Worksheet button
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Insert, Delete, and Rename Worksheets…continued
To insert a worksheet using the shortcut menu:1. Right-click a sheet tab.2. Click Insert in the
worksheet shortcut menu.
3. Click OK.
worksheet shortcut menu
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Insert, Delete, and Rename Worksheets…continued
To rename a worksheet:1. Right-click the sheet tab.2. Click Rename in the
worksheet shortcut menu.
3. Type the new sheet tab name.
4. Press Enter.
renamed sheet tab
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Insert, Delete, and Rename Worksheets…continued
To delete a worksheet:1. Right-click the sheet tab.2. Click Delete in the
worksheet shortcut menu.3. Click Delete if a
confirmation message box appears.
worksheet shortcut menu
confirmation message box
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Insert, Delete, and Rename Worksheets…continued
tab scrolling buttons tab split box
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Format Sheet TabsTo change the sheet tab color:1. Right-click the sheet tab.2. Point to Tab Color in the
worksheet shortcut menu.3. Click the desired color in the
Tab Color palette.Tab Color palette
colored sheet tabs
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Move and Copy WorksheetsTo move a worksheet:1. Drag the sheet tab to the
desired location.
To copy a worksheet:2. Hold down the Ctrl key and drag
the sheet tab to the desired location.
copy icon
move icon
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Move and Copy Worksheets…continuedTo use the Move or Copy dialog box:1. Right-click the sheet tab to be
moved or copied.2. Click Move or Copy at the
worksheet shortcut menu.3. Click the worksheet in front of
where you want to place the moved or copied worksheet in the Before sheet list box.
4. Click OK to move or click the Create a copy check box, and then click OK to copy.
Move or Copy dialog box
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Group and Ungroup WorksheetsTo group worksheets:1. Click the first sheet tab.2. Hold down Shift and click the
last sheet tab or hold down Ctrl and click the other sheets.
To ungroup worksheets:3. Right-click any of the grouped
sheet tabs.4. Click Ungroup Sheets at the
worksheet shortcut menu.
grouped sheets
worksheet shortcut menu
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Use 3-D References in FormulasTo create a formula with a 3-D reference:1. Make the desired cell active.2. Type =sum(.3. Click the first sheet tab.4. Hold down the Shift key and
click the last sheet tab.5. Click the cell containing the
data to be summed in all sheets.
6. Press Enter.
3-D formula
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Link Cells Between WorksheetsTo link a worksheet:1. Make the destination cell active.2. Type =.3. Click the sheet tab for the
source cell.4. Click the source cell.5. Press Enter.
link formula
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Print Multiple WorksheetsTo print multiple worksheets:1. Click the first sheet tab.2. Hold down the Shift key
and click the last sheet tab.
3. Click the File tab.4. Click the Print tab.5. Click the Print button.
page navigation
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CHECKPOINT 11) A new workbook initially contains
how many sheets?a. 1b. 2c. 3d. 4
3) Use this key to group adjacent sheets.a. CTRLb. SHIFTc. ALTd. F1
2) To copy a worksheet, hold down this key when dragging.a. CTRLb. SHIFTc. ALTd. F1
4) Do this to the worksheets to print more than one worksheet at once.a. Formatb. Zoomc. Ungroupd. Group
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Use Page Break PreviewTo use Page Break Preview:1. Click the View tab.2. Click the Page Break
Preview button in the Workbook Views group.
OR3. Click the Page Break
Preview button on the Status bar.
Page Break Preview button
Page Break Preview example
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Use Page Break Preview…continuedTo adjust the position of the page break:1. Position the mouse pointer on
the blue broken line between the columns until the pointer displays as a left- and right-pointing arrow.
2. Drag the mouse to the right or left of the desired column.
3. Release the mouse. Notice that the scaling percent automatically adjusts.
manual page break
scaling percent
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Use Page Break Preview…continuedTo insert or remove a page break in Normal view:1. Position the active cell in the
row below or the column to the right of where you want the page break to occur.
2. Click the Page Layout tab.3. Click the Breaks button in the
Page Setup group.4. Click Insert Page Break or
Remove Page Break at the drop-down list.
Breaks button
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Format Data as a TableTo format data as a table:1. Select the desired range.2. Click the Format as Table button
in the Styles group of the Home tab.
3. Click the desired table style.4. Click OK at the Format As Table
dialog box.
Format as Table button
Format As Table dialog box
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Apply Table Design OptionsTo add a total row:1. Click the Table Tools Design tab.2. Click the Total Row check box in
the Table Style Options group.3. If necessary, choose the desired
function in the numeric columns.
Total Row check box
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Sort a TableTo sort a table by a single column:1. Click in any row within the
column by which to sort.2. Click the Sort & Filter button
in the Editing group in the Home tab.
3. Click the desired option in the drop-down list.
Sort & Filter button
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Sort a Table…continuedTo sort a table by multiple columns:1. Click the Sort & Filter button
in the Editing group in the Home tab.
2. Click Custom Sort.3. Select the first column to sort
by in the Sort dialog box.4. Select the sort order.5. Click the Add Level button.6. Repeat Steps 3-5 for each
sort column.7. Click OK.
Sort dialog box
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Sort a Table…continued
sorted worksheet
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Filter a TableTo filter a table:1. Click the desired filter arrow
button.2. Clear check boxes for items
that you do not want to view.3. Click OK.
filter arrow button
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Filter a Table…continued
matching row numbers filter icon
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Filter a Table…continuedTo remove a filter:1. Click the desired filter arrow
button.2. Click Clear Filter From
(column title).OR3. Click the desired filter arrow
button.4. Click the Select All option.5. Click OK.
Clear Filter from option
Select All option
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CHECKPOINT 21) Use this feature to view the
worksheet with page numbers behind the cells.a. Normalb. Page Break Preview c. Standardd. Page Layout
3) This feature is used to display only certain records within the table that meet specified criteria.a. Sortb. Filterc. Groupd. Ungroup
2) Use this feature to arrange cells in a specified order.a. Sortb. Filterc. Groupd. Ungroup
4) When you filter a table, the row numbers of the matching items that were found are displayed in this color.a. Redb. Greenc. Blackd. Blue
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Use CommentsTo insert a comment:1. Make the cell active where
you want to insert the comment.
2. Click the Review tab.3. Click the New Comment
button in the Comments group.
4. Type the comment text in the comment box.
5. Click in the worksheet outside the comment box.
New Comment button
comment box
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Use Comments…continuedTo open the comment box:1. Press Ctrl + Home to move
the active cell to A1.2. Click the Review tab.3. Click the Next button in the
Comments group.4. Continue clicking the Next
button to scroll to the next comment box.
Next button
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Use Comments…continuedTo delete a comment:1. Press Ctrl + Home to move
the active cell to A1.2. Click the Review tab.3. Continue clicking the Next
button to scroll to the comment box to be deleted.
4. Click the Delete button in the Comments group.
Delete button
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Use Comments…continuedTo print comments:1. Click the Review tab.2. Click the Show All Comments button in
the Comments group.3. Click the Page Layout tab.4. Click the Page Setup dialog box launcher.5. Click the Sheet tab in the Page Setup
dialog box.6. Click the down-pointing arrow to the
right of Comments.7. Click As displayed on sheet or At end of
sheet.8. Click OK.9. Print the worksheet.
comment options
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Create a Workbook from a TemplateTo create a workbook from a template:1. Click the File tab.2. Click the New tab.3. Click Sample templates or
an Office.com category.4. Double-click the desired
template in the center pane.5. Fill in the data or other
information as needed.6. Save, print, and close.
Sample templates
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Create a Workbook from a Template…continuedTo create a workbook from a template downloaded from Office Online:1. Click the File tab.2. Click the New tab.3. Browse for an Excel template in
one of the categories in the Office.com Templates section.
4. Double-click the desired template in the center pane.
5. Fill in the data or other information as needed.
6. Save, print, and close.
Office.com Templates
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Open a Different File FormatTo open and convert a file:1. Click the File tab.2. Click the Open button.3. Browse and select the
desired file.4. Click the Convert button at
the Info tab Backstage view.5. Click OK at the Microsoft
Excel message stating that this action converts the workbook to the current file format.
conversion message
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Save in a Different File FormatTo save a workbook in Excel 97-2003 file format:1. Click the File tab.2. Click the Save & Send
tab.3. Click Change File Type.4. Double-click Excel 97-
2003 Workbook (*.xls).5. Type a file name.6. Click Save.7. Click Continue at the
Compatibility Checker dialog box.
Save & Send tab
Compatibility Checker dialog box
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Save in a Different File Format…continuedTo save a workbook in another file format:1. Click the File tab.2. Click the Save & Send
tab.3. Click Change File Type.4. Double-click the desired
file type.5. Type a file name.6. Click Save.7. Respond to message
boxes as they occur.
Save & Send tab
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Create a PDF/XPS CopyTo create a PDF copy of a worksheet:1. Click the File tab.2. Click the Save & Send
tab.3. Click Create PDF/XPS
Document.4. Click the Create PDF/XPS
button.5. Type a file name.6. Click the Publish button.
Create PDF/XPS button
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Create a PDF/XPS Copy…continuedTo create a XPS copy of a worksheet:1. Click the File tab.2. Click the Save & Send tab.3. Click Create PDF/XPS Document.4. Click the Create PDF/XPS button.5. Type a file name.6. Click the down-pointing arrow at
the right of the Save as type box and then click XPS Document (.*xps) in the drop-down list.
7. Click the Publish button.
Save as type box
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CHECKPOINT 31) Use these to provide instructions,
ask questions, or add other explanatory text to a cell.a. shapesb. clip artc. commentsd. styles
3) This file format saves the data with a comma separating columns.a. XPSb. CSVc. XLSd. PDF
2) This is the name for worksheets that are formatted and have text and formulas created for specific uses.a. templatesb. stylesc. themesd. comments
4) When this type of worksheet is converted, the published file opens in an Adobe Reader window by default.a. XPSb. CSVc. XLSd. PDF
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