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Skills© Paradigm Publishing, Inc. 1 Skills© Paradigm Publishing, Inc. 1
Skills© Paradigm Publishing, Inc. 2 Skills© Paradigm Publishing, Inc. 2
SECTION 2 SKILLSEditing and Formatting Worksheets2.1Edit and Clear Cells and Cell Formats
2.1 Use Proofing Tools
2.2Insert and Delete Columns and Rows
2.3 Move and Copy Cells
2.3 Use Paste Options
2.4Adjust Column Width and Row Height
2.4 Use AutoFit
CHECKPOINT 1
2.5Change the Font, Size, Style, and Color
2.6 Format Numeric Cells
2.6 Adjust Decimal Places
2.6 Use Undo and Redo
2.7Change Cell Alignment and Indentation
2.7 Use Repeat
2.8 Add Borders and Shading
2.8 Copy Formats with Format Painter
CHECKPOINT 2
2.9 Use Cell Styles and Themes
2.10 Use Find and Replace
2.11 Freeze and Unfreeze Panes
2.11 Change the Zoom
2.12Insert, Move, Resize Pictures and ClipArt
CHECKPOINT 3
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Edit and Clear Cells and Cell FormatsTo edit a cell:1. Double-click the cell.2. Press the Right or Left Arrow key
to move the insertion point to the desired location.
3. Delete or Backspace as required.
To edit a cell in the Formula bar:4. Click the cell to be edited.5. Click in the Formula bar at the
desired location.6. Delete or Backspace as
required.
insertion point
Formula bar
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Edit and Clear Cells and Cell Formats…continued
To clear cells and cell formats:1. Select the desired range.2. Click the Clear button in the
Editing group in the Home tab.
3. Click Clear All in the drop-down list.
Clear button
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Use Proofing Tools
To check the spelling:1. Click the Review tab.2. Click the Spelling button in
the Proofing group.3. Click the appropriate option
at the Spelling dialog box.
Spelling dialog box
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Use Proofing Tools…continued
To use the Thesaurus:1. Click the Review tab.2. Click the Thesaurus button
in the Proofing group.3. Point to the desired word in
the Research task pane.4. Click the down-pointing
arrow.5. Click Insert at the drop-
down list.
Research task pane
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Insert and Delete Columns and Rows
To insert columns or rows:1. Select the required number
of columns or rows.2. Click the Insert button
arrow in the Cells group.3. Click Insert Sheet Columns
or Insert Sheet Rows.
Insert button arrow
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Insert and Delete Columns and Rows…continued
To delete columns or rows:1. Select the columns or rows to be
deleted.2. Click the Delete button arrow in
the Cells group.3. Click Delete Sheet Columns or
Delete Sheet Rows.OR4. Position the cell pointer over a
column indicator.5. Right-click the mouse.6. Click Delete at the shortcut menu.
shortcut menu
Delete button arrow
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Insert and Delete Columns and Rows…continuedTo insert cells:1. Select the range of cells you need
to add.2. Click the Insert button in the Cells
group.3. Select the desired option in the
Insert dialog box.To delete cells:4. Select the range of cells you need
to delete.5. Click the Delete button in the Cells
group.6. Select the desired option in the
Delete dialog box.
Delete dialog box
Insert dialog box
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Move and Copy Cells
To move or copy cells:1. Select the source cells.2. Click the Cut or Copy button
in the Clipboard group.3. Select the starting
destination cell.4. Click the Paste button in the
Clipboard group.
Paste button
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Move and Copy Cells…continued
To move a range of cells using drag and drop:1. Select the range.2. Point at any one of the four
borders surrounding the selected range.
3. Hold down the left mouse button.
4. Drag the top left corner of the range to the destination.
5. Release the mouse button.
four-headed arrow
destination range
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Use Paste Options
To copy and link cells:1. Select the source cells.2. Click the Copy button in the
Clipboard group.3. Select the destination cell.4. Click the Paste button
arrow in the Clipboard group.
5. Click the Paste Link button.
Paste Link button
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Use Paste Options…continued The Paste Options gallery appears in three
places:1. the Paste button arrow in the Clipboard group2. the Paste Options button that appears after an
entry has been pasted into a cell3. the right-click shortcut menu
The gallery is divided into three sections:1. Paste2. Paste Values3. Other Paste Options
Within each section buttons are included for various paste options.
Paste Options gallery
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Adjust Column Width and Row Height
To increase or decrease the column width:1. Select the column(s).2. Click the Format button in
the Cells group.3. Click the Column Width
option.4. Type the desired width in
the Column Width dialog box.
5. Click OK.Column Width dialog box
Format button
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Adjust Column Width and Row Height…continued
To adjust the column width using the mouse:1. Position the mouse pointer on the
boundary line to the right of a column indicator until the pointer changes to a vertical line with a left- and right-pointing arrow.
2. Hold down the left mouse button.3. Drag the boundary line to the right
of the column.4. Release the mouse button.
boundary line
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Adjust Column Width and Row Height…continued
To adjust the width of multiple columns:1. Select the desired columns.2. Position the mouse pointer on
the right boundary line for a column within the selected range until the pointer changes to a vertical line with a left- and right-pointing arrow.
3. Drag the boundary line.4. Release the mouse button.
boundary line
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Adjust Column Width and Row Height…continued
To increase or decrease the row height:1. Select the row(s).2. Click the Format button in
the Cells group.3. Click the Row Height
option.4. Type the desired height in
the Row Height dialog box.5. Click OK. Row Height
dialog box
Format button
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Adjust Column Width and Row Height…continued
To adjust the row height using the mouse:1. Position the mouse pointer on the
boundary line below the desired row until the pointer changes to a horizontal line with a up- and down-pointing arrow.
2. Hold down the left mouse button.3. Drag the boundary line down until
the desired height displays.4. Release the mouse button.
boundary line
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Use AutoFit
To use AutoFit:1. Click the desired cell.2. Click the Format button in
the Cells group.3. Click AutoFit Column Width
at the drop-down list.
Format button
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CHECKPOINT 11) The contents of a cell can be
edited directly within the cell or in this.a. row indicatorb. column indicatorc. Clipboardd. Formula bar
3) This is the default column width measurement in characters.a. 4.38b. 4.83c. 8.43d. 8.34
2) This is the name of the selected cells being cut or copied.a. sourceb. destinationc. targetd. zone
4) This feature enables you to double-click the boundary line to set the width to fit the length of the longest entry within a column.a. AutoColumnb. AutoFitc. AutoWidthd. AutoEntry
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Change the Font, Size, Style, and Color
To change the font:1. Select the cells.2. Click the Font button arrow
in the Font group of the Home tab.
3. Click the desired font.4. Deselect the cells. Font button
arrow
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Change the Font, Size, Style, and Color…continued
To change the font size:1. Select the cells.2. Click the Font Size button
arrow in the Font group of the Home tab.
3. Click the desired size.4. Deselect the cells.
Font Size button arrow
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Change the Font, Size, Style, and Color…continued
To change the font color:1. Select the cells.2. Click the Font Color button
arrow in the Font group of the Home tab.
3. Click the desired color.4. Deselect the cells.
Font Color button arrow
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Change the Font, Size, Style, and Color…continued
To change the fill color:1. Select the cells.2. Click the Fill Color button
arrow in the Font group of the Home tab.
3. Click the desired color.4. Deselect the cells.
Fill Color button arrow
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Change the Font, Size, Style, and Color…continued
To use the Format Cells dialog box:1. Select the cells.2. Click the Font group dialog
box launcher in the Font group of the Home tab.
3. Click the desired color in the Format Cells dialog box.
4. Deselect the cells.
Format Cells dialog box
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Format Numeric Cells
To change the numeric format:1. Select the cells.2. Click the desired format
style button in the Number group in the Home tab.
3. Deselect the cells.
Number group
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Format Numeric Cells…continued
To use additional number format options:1. Click the Number Format
button arrow in the Number group of the Home tab.
2. Click an option from the drop-down list.
Number Format button arrow
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Adjust Decimal Places
To adjust decimal places:1. Select the cells.2. Click either the Increase
Decimal button or the Decrease Decimal button in the Number group in the Home tab.
3. Deselect the cells.Increase Decimal button
Decrease Decimal button
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Use Undo and Redo
To use Undo:1. Click the Undo button on
the Quick Access toolbar or use the Ctrl + Z keyboard shortcut.
To use Redo:2. Click the Redo button on
the Quick Access toolbar or use the Ctrl + Y keyboard shortcut.
Undo button Redo button
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Change Cell Alignment and Indentation
To change the horizontal or vertical alignment of cells:1. Select the cells.2. Click the desired
alignment button in the Alignment group of the Home tab.
3. Deselect the cells. alignment buttons
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Change Cell Alignment and Indentation…continued
To wrap text within a cell:1. Select the cells.2. Click the Wrap Text
button in the Alignment group of the Home tab.
3. Deselect the cells.
original cells
cells with Wrap Text applied
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Change Cell Alignment and Indentation…continued
To indent text within cells:1. Select the cells.2. Click the Increase Indent
button in the Alignment group of the Home tab.
3. Deselect the cells.
Increase Indent button
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Use RepeatTo repeat a command:1. Press Ctrl + Y.To add the Repeat button to the Quick Access toolbar:2. Click the Customize Quick Access
Toolbar button.3. Click More Commands.4. At the Excel Options dialog box with
Quick Access Toolbar selected in the left pane, scroll down the left list box.
5. Click Repeat.6. Click the Add button.7. Click OK.
Excel Options dialog box
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Add Borders and Shading
To add borders:1. Select the cells.2. Click the Borders button
arrow in the Font group of the Home tab.
3. Click the desired border style.
4. Deselect the cells.Borders button arrow
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Add Borders and Shading…continued
To display more borders:1. Select the cells.2. Click the Borders button
arrow in the Font group of the Home tab.
3. Click the More Borders option at the bottom of the Borders list to display the Format Cells dialog box with the Border tab selected. Format Cells
dialog box
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Copy Formats with Format Painter
To copy formats with Format Painter:1. Make the cell containing the
source formats is active.2. Single-click or double-click the
Format Painter button in the Clipboard group of the Home tab.
3. Click the destination cell(s).4. If necessary, click the Format
Painter button to turn the feature off.
marquee
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CHECKPOINT 21) This is the default font size used
by Excel.a. 9 pointb. 10 pointc. 11 pointd. 12 point
3) Use these to underscore headings or totals or to emphasize other cells.a. bordersb. shadingc. boldd. italics
2) By default, cells are initially set to this format.a. Normalb. Standardc. Defaultd. General
4) This feature copies formats from a selected cell to another cell.a. Cut and Pasteb. Copy and Pastec. Format Painterd. Format Copier
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Use Cell Styles and Themes
To apply cell styles:1. Select the cells.2. Click the Cell Styles
button in the Styles group in the Home tab.
3. Click the desired style in the drop-down gallery.
Cell Styles button
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Use Cell Styles and Themes…continued
To create a new style:1. Select a cell.2. Apply all formatting to the cell that
you want saved in the style.3. Click the Cell Styles button in the
Styles group in the Home tab.4. Click New Cell Style at the drop-
down gallery.5. At the Style dialog box, type a
name for the style in the Style name text box.
6. Click OK. Style dialog box
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Use Cell Styles and Themes…continued
To apply a theme:1. Click the Page Layout
tab.2. Click the Themes button
in the Themes group.3. Click the desired theme
in the drop-down gallery.
Themes button
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Use Find and Replace
To find a label or a value:1. Click the Find & Select
button in the Editing group in the Home tab.
2. Click Find.3. Type a label or value in the
Find what text box.4. Click Find Next.
Find and Replace dialog box
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Use Find and Replace…continued
To replace a label or a value:1. Click the Find & Select button
in the Editing group in the Home tab.
2. Click Replace.3. Type a label or value in the
Find what text box.4. Type the replacement label
or value in the Replace with text box.
5. Click Find Next or Replace All.
Find and Replace dialog box
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Use Find and Replace…continued
To replace formats:1. Click the Find & Select button
in the Editing group in the Home tab.
2. Click Replace.3. Click the Options button.4. Use the Format buttons to
the right of the Find what and Replace with text boxes to specify the required format options.
Format buttons
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Freeze and Unfreeze Panes
To freeze panes:1. Make the cell active
below and to the right of the row or column headings you want to freeze.
2. Click the View tab.3. Click the Freeze Panes
button in the Window group.
4. Click Freeze Panes.
Freeze Panes button
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Freeze and Unfreeze Panes…continued
To unfreeze panes:1. Click the View tab.2. Click the Freeze Panes
button in the Window group.
3. Click Unfreeze Panes.
Freeze Panes button
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Change the Zoom
To change the Zoom setting:1. Drag the Zoom slider bar.OR2. Click the Zoom In or Zoom
Out buttons.OR3. Click the zoom percentage
value.4. Choose the magnification
option at the Zoom dialog box.
Zoom dialog box
Zoom Out button
Zoom In button
Zoom slider bar
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Change the Zoom…continued
To zoom to a selection:1. Click the View tab.2. Click the Zoom button in
the Zoom group to open the Zoom dialog box.
Zoom button
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Insert, Move, Resize Pictures and ClipArt
To insert Clip Art:1. Click the Insert tab.2. Click the Clip Art button in the
Illustrations group in the Home tab.
3. Search for the image by typing a keyword in the Search by text box.
4. Click the desired image in the Results section.
5. Move and/or resize as required.6. Close the Clip Art task pane.
Clip Art task pane
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Insert, Move, Resize Pictures and ClipArt…continued
To insert a picture:1. Click the Insert tab.2. Click the Picture button in
the Illustrations group in the Home tab.
3. Navigate to the drive and/or folder in the Insert Picture dialog box.
4. Double-click the desired file containing the picture.
5. Move and/or resize as required.
Insert Picture dialog box
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CHECKPOINT 31) How many sections are
predefined cell styles grouped into?a. 2b. 3c. 4d. 5
3) This option causes rows and columns to remain fixed when scrolling.a. Freeze Panesb. Unfreeze Panesc. Lock Panesd. Unlock Panes
2) Changing this will cause the fonts, colors, and effects to change for the cells.a. themeb. fontc. borderd. shading
4) ClipArt and pictures can be inserted using buttons on which tab?a. Homeb. Insertc. Page Layoutd. Data
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