Post on 11-Jan-2016
description
SAP Introduction
Logging In
SAP Easy Access Window
General Screen Layout
TRANSACTIONWORK AREA
SYSTEM MENUSSYSTEM TOOLBAR
TRANSACTION NAME
TRANSACTION TOOLBAR
STATUS BAR
Status Bar
System Messages System Information
Field Help – Using F1 and F4
Customer
Company code
1000
1000 IDES
Becker Berlin
Customer account numberA unique key is used to clearly identify the customer within the SAP system.
Procedure When creating a customer master record, the user either enters the account number of the customer or has the system determine the number when the record is saved, depending on the type of number
assignment used..
Application help Technical info
F1 F4
Possible Entries
FD03 iwdf4042 INSMessage
Hit listHit list
Display Customer: Initial Screen
Help - Display Customer: Initial Screen Restrictions
Customer
Company code
Company name
City
Currency
Restrict number to No restriction
Restrict Value Range
Important Stuff
Enter, used to post transactionsAnother Enter button, used to complete a field or screenBackExit/LogoffCancel entry in a fieldStatus Bar – error messages appear here
– ! means warning, just click green check once more– x means error, you must fix to go on
F1 for description of fields/windowsF4 for a way to look up values
Company Complexity/System Complexity
• More complex businesses need more complex systems
• More complex capabilities– Request for quotes / automatic PO generation
• More complex account structures– Many companies and charts of accounts
• More complex controls– Roles, workflows
• More complex everything– Pick lists
• In short – ERPs were NOT made to be functional for classroom purposes!
People, Roles, Business Scenarios, Components
e-Pro
curem
ent
Create Purchase Requisition
Execute Purchase
Approve PurchaseRequisition
People perform Roles to participate in Business Scenarios implemented by ComponentsPeople perform Roles to participate in Business Scenarios implemented by Components
Employee Service Rep.
Employee Service Rep. Manager
Employee Professional
Purchaser
SAP BBP
Partner Product Catalog
EnterpriseBuyer Professional
Logistics
Marketplace Portal at www.mySAP.com
KarenKaren
SusanSusan
JohnJohn
• An individual’s view of SAP (menus, access) is determined by their role – Roles are predetermined, but can be modified by the company.
SAP Component Abbreviations
• SD – Sales and Distribution
• MM – Materials Management
• PP – Production Planning
• FI – Financial Accounting
• CO – Controlling
SAP
EnterpriseEnterprise
WarehousesWarehouses
DepartmentDepartment DivisionDivision BusinessArea
BusinessArea
Client
CompanyCode
Plant
StorageLocations
SalesOrganization
Division
CompanyCompany SubsidiarySubsidiary
SalesOrganization
SalesOrganization
FactoryFactory
Organizational Structure - Terminology
Material Management Organizational Structure
StorageLocation
Plant
PurchasingOrganization
Company
Client 401
USA Germany
N. America Europe
New York California
Receiving Warehouse
Hamburg
Receiving Warehouse
Plant Plant
DivisionDivision
DistributionChannel
DistributionChannelStorage Location Storage Location
Sales OrganizationSales Organization
Sales Area
Warehouse
Client
Company Code
Shipping Point
Organizational Elements relating to Sales and Distribution
Data in SAP
• Master Data –Resources (Material Master) and Agents (Customer and Vendor Master)
• Transaction Data – Events• Outputs (information processes)• Reports (hard copy information processes;
data comes directly from transaction database or from data warehouse)
• Workflow
Master Data(Customer Master Data)
General Data(cross-enterprise)
Sales Data(only sales-
relevant data)Financial
AccountingData
(only relevant for company code)
Master Data - Customer Master
Engineering/Engineering/DesignDesign
Engineering/Engineering/DesignDesign
MaterialsMaterialsPlanningPlanningMaterialsMaterialsPlanningPlanning
Stock in Stock in Plant/StoragePlant/Storage
Stock in Stock in Plant/StoragePlant/Storage
PurchasingPurchasingPurchasingPurchasing
FinancialFinancialAccountingAccountingFinancialFinancial
AccountingAccounting
StorageStorageStorageStorage
CostingCostingCostingCosting
WorkWorkschedulingscheduling
WorkWorkschedulingscheduling
ForecastingForecastingForecastingForecasting
SalesSalesSalesSales
ClassificationClassificationClassificationClassification
WarehouseWarehousemanagementmanagementWarehouseWarehouse
managementmanagement
AA BBXX XX
Views of the Material Master Record
Material Master Record Definition:
The material master is a central data object in the SAP SAP System.
It represents raw materials,
supplies,expendables,
semi-finished goods, products,
production resources and tools
Material Master Record Definition:
The material master is a central data object in the SAP SAP System.
It represents raw materials,
supplies,expendables,
semi-finished goods, products,
production resources and tools
Master Data - Material Master
MaterialMaster
MaterialMaster
CustomerMaster
CustomerMaster
Ordering Party 1xxx
Company CodeCompany Code
SalesOrganization
SalesOrganization
DivisionDivision
PlantPlant
StorageLocationStorageLocation
Sales Document
Item
10
20
Material
HD-1300
P-103
Quantity
1
2
DistributionChannel
DistributionChannel
Transactions
• Draw as much information as possible from master data to avoid re-entry; prices, default locations, default company codes
• Associate with appropriate organizational elements
Transaction Use of Master Data
• Journal accounts for a sales may come from– Default for the customer– Default for the item being ordered– Default for the sales organization where the
sale is made– Default for the plant where the goods are
being shipped from
Messages
Time
Message type
Printer Telefax e-mail EDIOnline(screen output)
.............................. .............................. ..............................
. . . . . . . . . . . . . . . . . . . . . . . .
Immediately(creating orders)
On request(printing activity)
With next selection runor at a specified time
(scheduling)
.............................. .............................. ..............................
. . . . . . . . . . . . . . . . . . . . . . . .
.............................. .............................. ..............................
. . . . . . . . . . . . . . . . . . . . . . . .
.............................. .............................. ..............................
. . . . . . . . . . . . . . . . . . . . . . . .
.............................. .............................. ..............................
. . . . . . . . . . . . . . . . . . . . . . . .
.............................. .............................. ..............................
. . . . . . . . . . . . . . . . . . . . . . . .
.............................. .............................. ..............................
. . . . . . . . . . . . . . . . . . . . . . . .
Output - Message Types
Reporting
• Data can come from transactions• Business Warehouse/Executive Information
System – stores aggregated data for easy reporting
SAP
Documents DATA STORED IN TABLES IN SAP
Executive Information
System
Business Warehouse
SAP BW
Information Systems
(LIS, HIS, …)
PUSH
SAP
PULL
Report on Online Transactions PULL
OUTPUT OUTPUT OUTPUT
OUTPUT
Employee
Leave Form created
Leave Formprocessed
Leave Formprocessed
Dates approved
Formapproved
Formapproved
Dates notapproved
Formchanged
Formchanged
Formrejected Form
rejected
Workflow completed
Employee
Flow
Decision
Decision
Supervisor
Workflow