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1. Introduction

SAP R/3 is “integrated and industry-independent standard software” which Covers integrate and

connect all functional areas in a business. SAP AG defines Integration as "defined communication".

Although R/3 is designed for complete integration, it can also be used for a couple of business

areas.SAP is the abbreviation for “Systems Applications and Products in Data Processing”.

The purpose of this document is to provide an overview of SAP PM Functionality and the details of 

how the transactions are carried out in SAP R/3.

The document has been organized as follows:

  Master data maintenance required for PM module is covered first. Master data

maintenance is the most important aspect as these data affects all the transaction

where that Master data is used. It is very much controlled by authorizations as per

the policy of the company.

  As a PM user, you will be using various transactions to replicate day-to-day work in

SAP R/3. So all the transactions, which are relevant to you for carrying out Plant Maintenance activities, are covered in this master data maintenance and transaction

processes are explained with the help of SAP screen Shots. This will help you in

executing the same perfectly.

Getting Started

LOG ON:

Select SAP Log in Icon

On PC Desktop & press enter key or double click,

Or

Follow the menu path as shown in following screen:

Or

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When user clicks on "SAP Logon" icon, then the following screen will appear.

Select the Server and click on Log on icon

Logging onto the SAP R/3 system

  Sap R/3 systems are client systems. The client enables you to run several business

operations at the same time in one SAP R/3 system.

  Client is, in organizational terms, an independent unit in the system. Clients have

their own data environment and therefore their own user master and transaction

data, assigned user master records and chart off accounts and specific customizing

parameters.

  So that you log on to SAP R/3 system, you must have a master record created for

you for corresponding client. For reasons of access protection, you must enter a

password when you log onto the sap system. The system does not display thepassword you enter.

  SAP R/3 system is available in several languages. Use the language input field to

select the logon language for each session.

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If user wants to change the password then he has to do in following ways.

First he has to enter the user name and current password in logon screen.

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Now user has to click on "New Password" option to change the current password to new password.

when user clicked on "New Password" system populates the following screen.

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here user has to enter the new password and click on "Continue" icon to confirm the modifiedpassword.

when user clicked on it system populates the following screen.

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Elements of the screen layout 

  Command Field: Use command field (hidden as default) to go to applications

directly by entering the transaction code.

  Standard Tool Bar: the push buttons in the standard tool bar are found on every

screen in an SAP R/3 system. Any push buttons that cannot be used in a particular

application are grayed out. If you place your cursor on a push button for a while the

system displays a quick info text that explains the push button function.

  The Application Tool bar: shows which functions are available in the current 

application.

 A Tab page: provides a clearer overview of several information screens

  Status bar: the status bar displays information on the current system status, for

example. Warning or error messages

  Menu bar: the menus shown here depend on which application you are working in.

  Title bar: the title bar displays the functions that are available for the user.

  Checkboxes: checkboxes enable you to select several options simultaneously within

a group.

  Radio Buttons: allow you to choose exactly one item form a selection.

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The below shows screen gives detail explanation.

When user clicked on "F4" help button or highlighted button, system display the following screen.

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SAP Easy Access

  Sap easy access is the standard entry screen displayed after the logon.You navigate through the system using the tree structure.

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Selecting Functions

  You can call functions in the system as follows  Menu Option

  Favorites

  Entry in the SAP easy Access menu

  “/n” ends the current session

When user click on " " system close the current application screen and taken into "SAP Easy

Access" screen. For further operations.

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If user wants to open new session without opening any new application then user has to click on

following icon in standard tool bar. when user clicked on it system opens the new session.

system opens the new session with "SAP Easy Access" screen.

If user wants to delete the current application session, then he has to enter the following

transaction code in "Command Field".

  “/I” deletes the current session

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Entire opened application session will be deleted. Even system will not take into "SAP Easy Access"

screen.

  “/OIW31” opens a new session and branches out to the transaction specified

(IW31)

when user clicks on " " system populate the next session with requested application or

transaction code.

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If user wants to close the current session and open the new application means then he has to enter

the details as follows in "Command Field".

/nIW31:

Current application is "Create PM Notification" it’s already as opened session, now user wants to

close this session and opens new one means he has to enter the transaction code as said above.

when he enters "/niw31" system opens the new application in current session only.

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System Logoff method : 1

  “/nex” Ends the Total SAP logging.

when user enters the "/nex" in command field system close "All the sessions" without giving any

"Warning Message". User can come out from all the application sessions.

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System close all the sessions.

System Logoff Method : 2

If user wants to close the system logon with warning message by entering the transaction code in

command field.

  "/nend" ends the sap logging with warning message.

when user clicks on "Enter" icon system populates the below screen.

when user clicked on "Yes" push button system close all the session.

Even user can logoff the system in following ways also.

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when user executes the "System" menu and clicks on "Logoff" option system close all the sessions.

System Logoff Method : 3

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when user clicks on "Close" option system populates the below screen.

Note* : This option will work only when user opens single session.

System Logoff Method: 4

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when user clicked on "Close" option system populates the following screen.

  By entering “search_sap_menu” in the command field, you can display menu paths

for the desired SAP transaction.

when user enters the "Search_SAP_Menu" system populates the following screen.

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In this above screen user can entire desired transaction code or word to find out the navigation

path or transaction code.

when user clicks on "Continue(Enter) icon, system populates the following screen.

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system will display the list of "Nodes" in SAP Easy Access.

system will display the list of all nodes where "Equipment" word is used in sap easy access.

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Field help: F1 and F4

  Use F1 to display an explanation of fields, menus, functions and messages.  F1 Help also provides technical information on the relevant field.

when user clicks on F1 system populates the following screen.

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  Use F4 to display possible inputs. You can also access F4 help for a selected field using the

button immediately to the right of that field.

User – Specific Personalization

  The end user has many possibilities for personalizing the system. For example as shown in

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the screen below.

If user not selects the "Display Technical Name" then system will not show the technical name of 

the application.

Example:

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If user selects the "Display Technical Name" then system populates the following screen.

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SAP – Symbols or icons