Post on 16-Jan-2016
Running an Effective Meeting
Eric Stager, CIH, CSPBrett Carruthers, CSP
Agenda
• Robert’s Rules of Order• Meeting Prep and Planning• Facilitation of Discussion• Follow-up• Wrap-up
ROBERT’S RULES OF ORDER
A wise man once said…“There are attorneys who spend their
entire careers studying parliamentary lawand even they don’t know all the answers.”
Neither do we!
History
• Army Officer• Church Meeting• EMBARRESSED• Found and Studied Books• ANARCHY• WROTE “Robert’s Rules of
Order
That won’t happen again.
The Purpose of Robert’s Rules of Order
Run a meeting without an individual victimizing all in attendance.
1. Regular (or Stated) Meeting
2. Special (or Called) Meeting
3. Executive Session
Meetings? What kind of Meetings?
Majority = >1/2 of Legal Votes
Voting ??
•Special Votes
Removal of Officers
Repeal of Items
2/3 Vote??When??
STEP 1. Member Recognized
STEP 2. Another Seconds
STEP 3. Motion restated
6 Steps for Every
Motion
STEP 4. Discussion
STEP 5. Members Vote
STEP 6. Results Announced
6 Steps for Every
Motion
1.Conflict with laws
2.Already rejected
3.Same question
4.Beyond the scope
Out of Order?
•SO MOVED!
•I MOVE TO TABLE!
•CALL FOR THE QUESTION!
Wrong Phrases!
Top Ten
Rules
10. Use the right parliamentary book for your organization
Top Ten
Rules
9. Use a qualified Parliamentarian.
Top Ten
Rules
8. The “Chief” runs the meeting.
Top Ten
Rules
7. Disagree without being disagreeable.
Top Ten
Rules
6. Close Debate by Unanimous Consent.
Top Ten
Rules
5. Voting is important. Top Ten
Rules
4. Use a counted vote to approve a motion.
Top Ten
Rules
3. Every meeting is a partnership between the leader and the participants.
Top Ten
Rules
2. Your meeting should enforce the will of the majority while protecting the rights of all members.
Top Ten
Rules
1. Don't let the rules get you down.
Top Ten
Rules
QUESTIONS?
RUNNING THAT MEETING
Meeting Planning
• Society Required• Chapter
Required• Standing Items
Preparation
Research
• Plan to Lead• Agenda• Pre-Reads• Minutes• Motion Justification
Starting the Meeting
• ON TIME• Roll Call• Quorum• Agenda Additions
Facilitation
• Discussion Time• Stimulate
Discussion• Keep Focus
Action Items
• Delegate• Assign Action Items
– Completion Dates
• Track Progress
Role Playing
Wrap Up