2014 ROTARY INTERNATIONAL CONVENTION

Rotary Friendship Exchange: enhancing the Rotary experience through international exchanges

WELCOME!

Bo Hennby , District 2390, Sweden - ModeratorLesley Dare, District 9830, Tasmania, Australia - PanelistIrene Hickey, District 5890, Texas, USA – Panelist

• Rotary Friendship Exchange overview

• Organizing and planning exchanges• Rotary Friendship Exchanges:

expanding your global perspective• Knowledge sharing, question and

answer period

Agenda

Rotary Friendship Exchanges

TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS

A relaxing trip in the mountains…

• Started in 1988• More than 267

districts participate in the program today

Overview

Golf game in the midnight sun

• International reciprocal exchanges

• Primarily organized at the district level

• Open to Rotary members, couples, or teams

• Exchange leaders coordinate and plan all components of exchanges (location, duration, itinerary, etc.)

Overview

Exchange Types:

Overview

• Individual• Team• Couple/Family

• Leisure• Service• Vocational/Hobbies

Exchange Options:

• Teams: 10-12 couples or singles• Visit period decided upon by exchange participants (typically

10-14 days)• Payment and itinerary agreed upon in advance• Teams travel together during exchange (from start to finish)• Participants are hosted overnight in Rotarian homes

Unique way to experience a new country and culture

Redefining travel through exchanges

Exchange profiles/CVs

Mikael and Ann Halling Bygatan XXXXX XX HelsingborgPhone: +46 XX XXX XXXX Mobile: +46 XX XXX XXXXEmail: email.address@email.com

Ann (61) and Mikael (59) are living in Helsingborg where Sweden is closest to Denmark, on the east side of the water in between. Mikael is member of Helsingborg-Landborgen RC since 199zi6, President 2002-03 and DG D-2390 2007-08. He was RI President, Ray Klinginsmith´s representative at D-2350 District Conference 2010 and representing RI President Kalyan Banerjee at District 2330 District Conference 2011. Mikael graduated from school of economics, now vice president in the public company Brinova AB.Ann has been working with media and advertizing, until 1995 where she become the business woman of the year in Sweden. In her own company she brought the Spanish franchising concept La Chemiserie Traditionnelle to Sweden, producing measure made shirts. Ann has now sold her company.Their favourite activities are golf, sailing, tennis, travelling, concerts, cooking, skiing and swim ming, and for Mikael also hunting. We have been to New Zealand, South Africa, Peru/Bolivia and Alaska with RFE, a great and wonderful experience.   Our family have four children, Cecilia 36, having our grandson, Cedric 9 years and little Chloé 9 months old. Christian 33, Mia 28 and Björn 25. And our hunting dog, an Hungarian Viszla, Micha. Ann is allergic to mould. Speaking; English and German.

Overview

Starting point for service partnerships, grant partnerships, and more!

Overview

Members on team exchanges visit as a group:• Always stick with the team and follow the same itinerary• Arrive as a team• Travel independently afterwards

Hosts prepare a program for YOU! Don’t disappoint them!

Rotary Friendship Exchange

Nice visit in the morning

After this hour, we hope you find exciting RFE friends for establishing an exchange

Visit the Billabong House of Friendship to continue talking about exchange opportunities!

Networking

Lesley Dare | Organizing and Planning Exchanges

TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS

So you want to become involved…

Becoming Involved

Getting Started

• District Governor appoints District Rotary Friendship Exchange Chair (contact your Governor if your district doesn’t have a chair)

• Chair establishes an RFE committee

Locating Exchange Partners

• Online Rotary Friendship Exchange Matching Board

• International projects/programs

• International meetings

Establishing Guidelines

• Date and length of visit

• Team size and composition

• Transportation during exchange

• Nightly accommodations

• Language skills

Communication and Publicity

• District Rotary Friendship Exchange Committee

• Communicating with Rotary clubs

Team Exchange Details

• Team makeup: couples and singles

• Team guidelines

Preparing Exchange Participants

• Hold a meeting to discuss:– Exact

exchange dates– Travel

arrangements– Accommodatio

ns– Transportation– Costs

Preparing Team for Exchange

• Complete questionnaire• Prepare brochure• Host family gifts

Preparing for Inbound Exchange

• Draft itinerary• Transportation• Exchange

dates• Club visits and

activities

Exchange Organisation

• Communicate arrival and departure times

• Organise host families

• Collect information to match families

• Schedule free time

Host Planning Checklist

• One contact person

• Establish payment responsibilities in advance

• Health and allergy concerns

• Baggage allowance

After the Exchange

• Evaluate the exchange

• Share the experience

• Maintain exchange relationships

• PLAN FOR THE NEXT EXCHANGE!!

Irene Hickey | RFEs, more than leisurely travel

TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS

At Rotary events we sing “Let there be Peace on Earth and let it begin with me…”

Rotary Friendship Exchanges give us the opportunity to be part of the global peace

initiative.

Peace on Earth…It DOES begin with “me”

Rotary Friendship Exchanges: expanding your global perspective

Through RFEs, our global perspectives change.

Rotary Friendship Exchanges: expanding your global perspective

Through RFEs we:• lose our prejudices,• grow friendships,• expand our understand of

other cultures and beliefs.

Rotary Friendship Exchanges: make new friends in every corner of the world

“It has been said that something as small as the flutter of a butterfly’s wing can ultimately cause a typhoon halfway around the world.” – Chaos Theory

Through RFE’s WE can, individual-to-individual, be the “butterflies” that, through the collective beating of our wings, ultimately cause the typhoon of peace and understanding.

Rotary Friendship Exchanges: more than just leisurely travel

Questions?

TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS

Discover the wondrous world of Rotary Friendship Exchanges!

TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS