Revised 19 January 2007

AUXDATA and AUXINFO

for

Elected

Officers

Revised 19 January 2007

AUXDATAAUXDATA

• AUXDATA - auxdata.uscg.gov• Read Only Password Required• Member Responsible For

AUXDATA Accuracy• Member May Change Own

Personal Data (Spelling of name, address, e-mail address, phone numbers, Emergency Data)

Revised 19 January 2007

Revised 19 January 2007

Revised 19 January 2007

AUXDATAAUXDATA

There are a number of reportsavailable in the AUXDATA System

Select “Reports”from the Main Menu

Revised 19 January 2007

•AUXDATA Reports Menu

Revised 19 January 2007

AUXDATAAUXDATAAUXDATA Reports Available

–Unit Summary Report• Membership Information• Flotilla Numbers by Program

(Number of ITs, VEs, PVs, Facilities)

• HOURS-NOT ACCURATE - Do not use this report for checking hours. Use AUXINFO for all hours.

Revised 19 January 2007

Revised 19 January 2007

AUXDATAAUXDATA

–AUXDATA Reports AvailableADDRESS AND FLOTILLA DATA

REPORT–Alpha Listing of Your Members

• Includes Address/Phone #s• Enrollment Dates• Current and Past Offices Held• Facilities

Revised 19 January 2007

Revised 19 January 2007

AUXDATA AUXDATA

– AUXDATA Reports Available MEMBER ROSTER

– Includes Flotilla, Member ID, DOE, Name, Address, E-mail Addresses, Status, and Capability of Competencies, Current Offices Held

RESOURCES BY FLOTILLA– Lists all Facilities, Inspection Date, Lat &

Lon of Facility Location, Owner E-MAIL DIRECTORY OFFICER DIRECTORY – Good Basic

Flotilla Roster

Revised 19 January 2007

Revised 19 January 2007

AUXDATAAUXDATA–AUXDATA Reports Available

MISSION DETAIL–All Transactions entered by FSO/SO-

ISMany Operational Underway Reports

–Missions/Hours by Vessel/Air–Missions/Hours by Member –Days Underway by Resource

Revised 19 January 2007

Revised 19 January 2007

AUXDATAAUXDATA–AUXDATA Reports Available

–Newest Report: Annual Member Letter• Currently only for 2006

Revised 19 January 2007

•Top Section of Annual Member Letter

Revised 19 January 2007

•Section 2 of Annual Member Letter

Revised 19 January 2007

AUXDATAAUXDATA

AUXDATA TRAINING REPORTS – May be run for Unit or an Individual

TRAINING STATUS REPORT – Members Currency & Certifications

TRAINING RECORD REPORT (Date defaults CY –Backdate to approx DOE)

– Members Qualification Tests, Workshops, and Specialty Courses Completed

Revised 19 January 2007

Revised 19 January 2007

Revised 19 January 2007

AUXDATAAUXDATA AUXDATA TRAINING REPORTS (Con’t)

– CERTIFICATIONS REPORTShows all certifications – Color coded

StatusMore compact that the Training Status

Report– TRAINING MANAGEMENT REPORT –

UNIT ONLYCompactColor CodedShows all Competencies/Annual

Currency Maintenance Tasks,

Revised 19 January 2007

Revised 19 January 2007

Revised 19 January 2007

AUXINFOAUXINFO

AUXINFO Reports

– No Password Needed

– Performance Hours

– VSCs Examined

– PVs (MDVs) Program Visits

– PE Classes/Attendees/Graduates

Revised 19 January 2007

AUXINFOAUXINFO AUXINFO – www.auxinfo.uscg.gov

– Choose Appropriate CubeUnit Activities (Flotilla hours)

–Records Lead Only Hours and Missions

Member Activities (Individual hours/count)

Competencies (Qualifications)Tasks (Required Annual

Maintenance/ Qualifications)Awards

Revised 19 January 2007

Revised 19 January 2007

AUXINFOAUXINFO

Things to watch out for!– Be sure to select year!

Choice of CY or FY for Awards– Select all rows (sometimes columns too)– Swap (rows & columns)– Lead / non-lead / trainee position

OPS – trailering hours included-Unit Summary Report-AUXDATA, but AUXINFO broken out

Total OPS = Underway Time Minus Mission 23, SAR Standby Time

Revised 19 January 2007

AUXINFOAUXINFO

Things to watch out for! (cont’d)

– Hours vs. count for PV, VSCVSC – facility inspections & VSC’s

– Zero suppression– Member not listed if no quals or hours

entered in AUXDATA

Revised 19 January 2007

Revised 19 January 2007

AUXDATA / AUXINFOAUXDATA / AUXINFO

For the “How To” Library: http://home.auxidept.org/howto.htm

Additional specialized training guides

And

Aux-10 URL: http://aux10.auxservices.org/

Revised 19 January 2007

•What is available on AUX-10 Web Site?

•AUXDATA User Guide

•AUXINFO User Guide

•Travel Claim Reference Guide

•Per Diem Rates

•FSO/SO/DSO-IS Job Descriptions (approved by Hqs)

•Power Point Presentations

•“How To” Series

•Forms Presentation (good for flotilla training topic)

•Intro to AUXDATA

•Intro to AUXINFO

•Using AUXINFO with Internet Explorer V 7.0

Revised 19 January 2007

The End