Results from Transportation Survey

North East MN (Area 2)

What Function Do You Perform?

66.7%• Of providers in the North East region

provide regular transportation to passengers that are "eligible" for reimbursement

• 3.2% below the state average

But, How many of those passengers are being

reimbursed?

• Wide range• 10% - 100%• Unknowns (1)

Percent Number of Respondents

10-15 3

20 2

80 1

90 1

95 1

100 3

Possible Sources of Funding• County• Individual• Self Pay• Waivered Dollars• Medical Assistance Waiver• First Plan• UCare• Medical Assistance

• Travel Voucher• Social Services• Mental Health Providers• Human Services• Rehabilitation Services• Job Services• Private Health Insurance• MSHO

Most common response was Human Services or County!

Do you currently have contracts with agencies that reimburse

you for the client rides that you provide?

How many respondents do?

70% = North East80.8% = State

* 5 respondents skipped this question

Which Agencies?• State• County• CDCS Providers• Individuals• Social Services• Range Mental Health

• Minnesota Department of Human Services

• First Plan• Medica• UCare• County Pre-pays

If you knew that some of your passengers were eligible for

transportation subsidy, would you be interested in participating in a software

“billing system” to recoup that available funding?

45.5%

* 1 respondents skipped this question

Interest in software by region

• Area 3: 69.4%• Area 4: 68.8%• Area 2: 45.5%• Area 1: 50.0%

North East Region shows the least interestLittle interest in the North

What features would you like to see included?

• Ability to call “us” first• Compatibility with pre-existing software• Online submission• Training• Eligibility• More information needed

Reasons for not recouping funding

• “We provide transportation to our DAC clients to and from our facility and to and from various community work sites. This is part of our DAC budget. We do not charge the clients for transportation.”

• “Transportation is part of established DHS per diem rate for Day Training services.”

• Already have a system that works well• Interested in recouping, but unsure about billing system difficulties and

manpower• Work with a third party that provides operational services that “we” pay for• Already being paid for rides• Contracts already billed through Integra system• Not cost effective for a small transit system

In your current contracts, is there uniformity in the amount

reimbursed PER MILE?

54.5% say YES!

Current rates for those that answered “yes“

• Some answered Per Raide

• $10.00• $7.71

• $2.00• $1.35• $1.40• $0.585• $1.00• $0.27

How was this rate determined? • This is a daily per diem, as determined in our host counties

• Negotiated in contract with county, and maximums determined by DHS

• This rate has been used for many, many years• Unknown• Policy Board and City Council• Insurance• Based on what MA will pay

What mileage rate would you need in order to cover your full costs (please provide amount

needed PER MILE)?

Rate Number of Responses

$0.505 2

$0.50 2

$0.55 1

$1.80 2

$2.00 1

$3.11 1

$5.80 1

$4.38 1

Actual cost of a BUS ride per mile

$1.12 IRS

34 responses statewideRate Number of Responses

$0 - $0.50 4

$0.82 1

$1.73 - $2.45 7

$2.71 - $3.58 7

$4.00 - $4.38 2

$5.86 1

$6.67 1

Unknown or N/A 10

Variable 1

Administrative Expense Per Mile• Only 20 responses statewide!• 5 of those (25%) are in North West Region!• Low response count.• What does this mean? • One response was, “Don’t know.”

Response Response

$0.26 $0.30

$0.55 $0.20

Statewide Administrative Expense Per MileRate Quantity of Responses

$0.00 - $0.26 4

$0.30 – $0.50 3

$0.50 - $0.55 2

$1.12 - $1.20 2

$3.33* 1

Unknown 2

Included in Per Mile 1

Minimum Needed to Cover Cost Per Mile

• Some responded per trip• Some responded per hour

Rate Unit/per

$0.89 Mile

$1.96 Mile

$2.30 Mile

$4.38 Mile

$18.02 Hour

Comparison with state

• 20 responses statewide• Wide range

Minimum needed Number of responses

$0 - $0.89 4

$1.80 - $2.35 5

$3.50 - $4.41 5

$5.86 1

$10 - $22 3

$50 1

Unknown 1

Actual Cost of A VOLUNTEER Driver Per Mile

Rate Number of Responses

$0.34 1

$0.35 1

$0.55 1

$0.585 1

IRS 1

Cost of a VOLUNTEER Driver Per Mile statewide

Rate Number of Responses

$0.50 7

$0.53- $0.59 14

$0.61 1

$0.85 - $0.96 3

$1.00 1

$10.50 1

IRS Rate 2

Unknown, N/A 12

Statewide Administrative Expenses Per Mile

Rate Number of Responses

$0.00 - $0.25 13

$0.39 - $0.51 4

$0.62 - $0.75 2

$1.40 - $1.55 1

$10.15 1

$16.46 1

N/A 1

Unknown 3

Minimum Needed to Cover Cost Per Mile

Rate Number of Responses

$0.34 1

$0.50 1

$0.65 1

$0.685 1

Comparison with State

Rate Number of Responses

$0.00 - $0.50 4

$0.55 - $0.75 9

$0.80 - $0.98 6

$1.17 1

$1.99 1

$2.08 1

$17.00 1

$25.00 1

Actual Cost of a WHEEL CHAIR LIFT VEHCILE Ride Per Mile

One essay response: “varies according to cost of fuel”

$0.34 $1.96 $2.30 $4.38

Statewide ResponsesRate Responses

$0.00 1

$0.34 1

$1.73 1

$1.96 1

$2.02 2

$2.30 1

$3.58 1

$4.38 1

$6.67 1

Administrative Expenses Per Mile

• Only 11 responses statewide!• Low response count• What does this mean?

$0.26 $0.30 $0.55

Statewide

Rate Number of responses

$0.00 2

$0.17 1

$0.26 1

$0.30 1

$0.53* 1

$0.55 1

$3.33* 1

N/A 1

Unknown 2

Minimum Need to Cover Cost Per Mile

5 responses:• $0.89• $1.96• $2.30• $4.38

• $18.02/hr

11 Statewide Responses!

Rates

$0.00

$0.89*

$1.90

$1.96*

$2.02

$2.30*

$4.38*

$10.00

$18.02/hour*

$0.24 - $3.58

N/A

Unknown

Actual cost of an ambulatory ride per mile?

Statewide ResponsesCost Number of

Responses

$0.00 1

$0.34* 1

$0.50 1

$0.58 1

$2.02 2

$2.30* 1

$4.38* 1

$6.67 1

Unknown/NA 16

Administrative Expenses Per Mile

State North West Region Expense Number of

Responses

$0.30 1

$0.55 1

Expense Number of Responses

$0.00 1

$0.30 1

$0.48* 1

$0.55 1

$1.00* 1

$3.33* 1

N/A 1

Unknown 3

Minimum Needed to Cover Cost Per Mile

StateCost Needed No. Responses

$0.00 1

$0.89* 1

$0.98 1

$1.58 1

$2.30* 1

$4.38* 1

$10.00 1

$18.02/hr* 1

N/A 1

Unknown 3

Other Rides Provided

• Accompanied Service to doctor appointments & grocery shopping

Other Rides Statewide

• Senior Rides• Commuters• Public Transit with a designated project

area• Non-Public funded trips to locations

outside MnDot project area• Non-Medica volunteer driver program to

visit spouses in nursing homes