Winning Government Winning Government ContractsContracts

A Practical Approach to the Proposal

Development Process

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Winning Government ContractsAn Overview

Crafting Successful ProposalsElements of a Proposal

Contract TypesCompetitive Edge, Pitfalls and Components

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ObjectiveObjectiveTo provide a set of tools for

developing a quality proposal that meets the expectations of funding agencies.

To introduce a methodology for effectively structuring and completing activities.

To gain an understanding of how to develop a proposal writing process for submitting a quality proposal.

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Importance of Using Importance of Using Project Management Project Management Tools in Proposal Tools in Proposal DevelopmentDevelopment

Provides structure that promotes success.

Saves: money, time, & resources.Promotes good communication.Keeps the focus on goals and

outcomes.

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When to use Project When to use Project ManagementManagement

When there are:

Time Constraints

Money Constraints

Performance Constraints

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What is a ProjectWhat is a Project??

‘A temporary endeavor undertaken to create a unique product, service, or result.’

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What is a Project?What is a Project?

A specific and desired outcome

A deadline or target date

A budget that limits resources

In Layman’s Terms…

If it has:

Then it is a project…

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Activities Considered Activities Considered ProjectsProjects

Planting a Garden

Writing and publishing an article or book

Rearranging your office

Installing software on your computer

Hosting a Technical Assistant Workshop

Writing a proposal

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What is Project What is Project Management?Management?

‘Application of knowledge, skills, tools, and techniques to meet or exceed stakeholders needs and expectations.’

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StakeholdersStakeholders

‘Person, group, or organization that has direct or indirect stake in an organization because it can affect or be affected by the organization's actions.’

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Triple ConstraintsTriple Constraints

Know which is most important to you and your stakeholders and manage accordingly!

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TOOLSTOOLS

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Defining The WorkDefining The WorkSCOPE SCOPE

Defines the work, or Outlines the expected work effort

SCOPE STATEMENTSCOPE STATEMENT

Deliverables + ObjectivesDeliverables + ObjectivesConfirms or develops clarity among Confirms or develops clarity among

stakeholdersstakeholders

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Outlining the Outlining the WorkWork

Work Breakdown Structure (WBS)‘A results-oriented family tree that captures all the work of a project in an organized way.’

**Not a to do listNot a to do list

WBS ComponentsCost CentersWork Packages

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Sample WBSSample WBS

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Assessing the Assessing the WorkWork

Risk Assessment‘The identification of any event that if occurred, could have a negative or positive impact on your project.’

Risk assessment is a area which we always have to do all the time.

Risk should be communicated promptly and loudly.

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Planning the Planning the WorkWork

SCHEDULING

‘Planning timetables and establishing dates when resources are required to perform activities.’

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Sample Gantt Sample Gantt ChartChart

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Gantt Chart Activity Gantt Chart Activity

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Calendar ViewCalendar View

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Doing the WorkDoing the Work

Once the process is developed, the writing can begin…

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Closing out the Closing out the ProjectProject

Conducting a lessons learned session

Recognizing outstanding achievement

Celebrating project completion

Project Close-outThe last major phase of a project's life cycle is the close-out.

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Plan your work…Plan your work…

Then work your plan!Then work your plan!

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Questions???Questions???

Answers

Discussion!!

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ActivityActivity

Break off into groups of 3:

List the activities commonly used in developing proposal.

Organize the list in chronological order.

Develop a timeline for submitting a 10 page proposal.