PowerSchool Attendance Reports Revision 1

•Purpose to review report setups and printouts for the system attendance reports in Power School

•Review setups to view reports that require a period to day conversion

•Review List of Nova Scotia Reports

•Discuss possible additional required reports

The purpose of this revision is to present the attendance reports in PowerSchool.

The change from the original presentation is that reports requiring Period to Day Conversion Setups are now correct.A list of the steps to setup the conversion are presented

NEW Denotes a new page from presentation at meeting on Oct. 19

Absentee Report

Single day only

Usually only run for unexcused after AM

homeroom

Periods will list all periods in Bell schedule select one where attendance

taken

Functions will allow user to select print report and print Call List for absent students

Absentee Report

Preparing to run attendance reports

• Before doing any lengthy attendance report the attendance system should be refreshed by running “Refresh Premier Attendance views data.

NEW

This process can be lengthy depending on number of students and the date range. It is a good idea to run report using the processing option to run at night.

NEW

Attendance Count

Attendance Count

List of periods in the day

Class Attendance Audit

Select Teacher(s) hold ctrl down for more than one

Consecutive Absences Report

Seems to report multiplesGammon has 3 days of 0SS

but got two of each.

Consecutive Absences Report

Consecutive Absences Report

5 OSS days for Cayle

Consecutive Absences Report

16 of each

16

16

Meeting to Period attendance conversion

• Review attendance codes• Review attendance code categories• Review period to day attendance conversion setup• Remember to run Refresh attendance views data report

NEW

Review attendance codes

At the school level all codes must be set to Yes for counts ADA

NEW

Review attendance code categories

At the school level check to that the codes should be listed and not as numbers

NEW

Review period to day attendance conversion setup

Depending on their bell schedule the school defines their conversion table.

NEW

Remember to refresh attendanceNEW

Student Attendance Audit

Student Attendance AuditNEW

Monthly Student Attendance Report

Monthly Student Attendance ReportNEW

Attendance Summary by Grade

Attendance Summary by GradeNEW

YTD Attendance Summary

When date was from Sept System did not print need to use reporting periods

Using date range and not using or have set up reporting segments for entire date range you will get blank

report

NEW

PT Attendance Report

PT Attendance Report

Tested 2 teachers report was accurate

Weekly Attendance Summary Meeting

CTRL for more teachers

Must be in CAPS

Totals do not match up. If the class is at same time every day such as homeroom the totals are correct. If the classes rotate during the week the total seems to be calculated for only one of the periods in the rotation.

ADA/ADM by Student

ADA/ADM by StudentNEW

ADA/ADM by date report

The report gives attendance rate by days of the week. For report to do a break down by grade. Each grade would have to run separately

NEW

Attendance Tracking and Truancy• Tracking is set up a Board level• Tracks unexcused absences / tardy and/or illnesses• Reporting mostly state based• Every so many threshold a letter is created• Need letters in system (Board)• “Run the refresh attendance tracking data report prior to any

reports that use attendance tracking data…This report can only be run at district level and will overwrite previously stored data. It is recommended to restrict access to this report and run the report once or twice daily”

• See Attendance Notification and cheat sheet in powersource

Report Catalogue (Attendance)

Report catalogue is to have additional column for status which will represent how the report fits with NS schools