Hajvery University, Lahore

SUBJECT: RISK MANAGEMENT

Presented To : Sir Ahsan Maqbool Presented By : (1) Syed Shahtaj Ahmad (2) Adnan Zafar (3) Muzzafar Mehmood

ORGANIZING A MUSICAL CONCERT IN SUPERIOR UNIVERSITY

CONTENTS Risk Management Framework Probability & Impact Sponsorship Role & Responsibility Risk Management Process & Approaches Risk Categories Definition of Probability Definition of Impact & Objective

RISK A risk is ANYTHING that may

affect the achievement of an organization’s objectives.

PROBABILITY:

The likelihood that risk will occur

Impact:The result and consequences of the probability of risk occurring

RISK MANAGEMENT FRAMEWORK

The success of any event is always dependent upon adequate pre planning and it is essential that you allow enough lead-time to ensure that your event is a success.

Making your contacts. Getting venue. Organize security. Getting bands, extra staff and

equipment. Line up, Times and Timing. Advertising& Publicity. Calculating Ticket Prices. On The Night.

After The Show:

Pay the bands and other staff promptly.If the venue owners are good humoured, have a mini party in  the  Green  Room  or  go  to  a  local Pub or  something  to chat with the bands.Take any criticism and try to improve on what they tell you. 

SPONSORSHIP IN MUSIC LIVE PERFORMANCES

To compensate the ever increasing expenses of music live performances

Mutual beneficial partnership between the promoter of the event and the brand advertised. 

opportunity to promote the brand for advertising advantages in return for funds

Enhancing the company’s visibility and image and helping to create a closer relationship to current and/or new clients.

SponsorCoke (after Coke Studio, they like to invest

in music events/programs)

Ufone (Uth Record’s success allowed ufone to be the next big sponsor for music programs

 

ROLES & RESPONSIBILITIES:

Program manager: Inter security University permission Govt. municipal Tickets Department to department links Electricity Generator availability and capacity Bathroom Not allowed outsider Day selection

Canopy Cleanliness staff Walky talky Food Not in azaan timing Dress coat Visitors pass guest Sitting arrangement Water cooler

RISK MANAGER: Risk available Market Team organize Outdoor Parking (parking your own risk) Drinks and drugs Fighting Not allowed outsider Safety Promotion Availability of all batches Environment Singer security First aid in case of emergency  Fire

RISK OWNER:

Over crowd Weather Budget No share of P & L Fighting Religion concept in country Price No financial support from university Impact Time Personal relation Media coverage

RISK MANAGEMENT PROCESS & APPROACHES:

Process Name Process Activity

Monitor for occurrence of risk factor

Organizing team will oversee each activity. & provide a prompt action.

Evaluation Try to minimize the impact of risk. If not done find and alternative.

Consultation Report to Risk manager

Response Action will be taken on the basis of priority. High, Medium, Low will be facilitated respectively.

Logging / Record We will keep the record in the Risk register.

Communication Meeting will be conduct before & after the Program.

RISK CATEGORIES: Security: Bouncers, Control any mishap or fight at the event

Emergency procedures: First aid / medical cover

Electricity Fire safety at your event

Communication Risks Surrounding residents Audience Internal

Licensing/Permit Risks Provision of food Site considerations

Site PlanToiletsVehicles on siteTraffic, transport and parking

Environmental considerationsRecyclingNoise