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Toolkit for Digital EngagementAshley Budd & Heather Allen

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Google Hangouts

+Google Hangouts

Small group meetings where one or all participants are online

10 people or less

Video conference calls

1-on-1 interviews or video calls

Appropriate to use with remote staff, volunteers, faculty members or someone outside of our organization

Meetings with more than 10 people

Events

USE FOR DO NOT USE FOR

+Examples

+Livestreaming & Recording

+Livestreaming

Events where the primary audience is attending in-person rather than online

Online audience participation with the live event

Newsworthy or time sensitive events

Events where primary audience is attending online rather than in-person

Events that offer no online audience participation and are not time sensitive.

USE FOR DO NOT USE FOR

+Examples

+Recording (Taping)

Events that offer no online audience participation and are not time sensitive.

Events where the primary audience is attending in-person rather than online

Events that plan to be shared with an online audience at a later time

Interviews, internal and external communications

Time sensitive or newsworthy events

Interactive events offering live online participation.

USE FOR DO NOT USE FOR

+Examples

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WebEx

+WebEx – Event Center

Events where primary audience is attending online rather than in-person

Meetings with 20 or more people

Meetings of any size if one or more attending is a volunteer, faculty member or someone outside of our organization

Events where the primary audience is attending in-person rather than online

USE FOR DO NOT USE FOR

+Example

+WebEx – Meeting Center

20 people or less

Collaborative, casual, internal staff meetings only

Meetings where remote staff NEED access from a tablet or smart phone to participate.

Meetings that will be attended by faculty, alumni, volunteers or anyone outside of the division

USE FOR DO NOT USE FOR

+Examples

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Box

+Box

Working on files when you’re away from your office computer

Collaborating and sharing documents with others

Sharing confidential data that contains: personal identifiers, health information, or credit card information.

USE FOR DO NOT USE FOR

+Example

+Example

+Resources

Google Hangouts – http://www.google.com/+/learnmore/hangouts/

Livestream Request – https://secure.www.alumniconnections.com/olc/pub/CEL/event/showEventForm.jsp?form_id=127855

WebEx – http://cornell.webex.com/

Box – https://cornell.app.box.com/files

+Additional Resources

Google Hangouts Chrome App – https://chrome.google.com/webstore/detail/hangouts/nckgahadagoaajjgafhacjanaoiihapd?hl=en

Google Hangouts On Air – http://www.google.com/+/learnmore/hangouts/onair.html

Google Drive (Google Docs) - https://drive.google.com/

More about how/when to use Box - https://cornell.app.box.com/s/3gk8bi5092fw1idp8ojj

+Ask for help!

Hangouts, livestreaming & recording Ashley Budd (ash265@cornell.edu) Keith Hannon (kch95@cornell.edu) Andrew Gossen (andrew.gossen@cornell.edu)

WebEx & Box Heather Allen (han5@cornell.edu)