North Carolina Comprehensive Continuous Improvement Plan

(NCCCIP)Overview, Preview to Training and Updates

Presented on April 26th and 29th

Anita Harris – Functional Systems AnalystFederal Program Monitoring and Support Division

Agenda• Overview of CCIP

– Goals of CCIP, Grants in System

– Functional Overview• Authoritative Data Systems, District and School Plans,

Funding Applications

– Roles

• Training

What is the CCIP?• North Carolina Comprehensive, Continuous

Improvement Plan⁻ A Web-based tool

⁻ Single view for NCDPI and Districts

⁻ Two Parts Planning Tool

Funding Application

CCIP Content• Phase 1 - 2011-12 Consolidated Application

⁻ Title IA (PRC050)⁻ Migrant Education (PRC051)⁻ Rural, Low-Income Schools (PRC109)⁻ Small, Rural Schools Achievement (PRC091)

• Phase 2 - 2012-13 Consolidated Application⁻ School Improvement 1003(a) (PRC105)

CCIP Content (Cont’d)• Phase 3 - 2013-14 opening mid-May 2013

‒ Entitlement – Added to the Consolidated Application Title II (PRC103)

‒ Competitive 21st Century Community Learning Centers

(PRC110) McKinney-Vento (PRC026) – will be added

in Oct

CCIP Goals• Reduce administrative burden

• Increase transparency of grant activities

• Consolidate planning and application

processes

System Prerequisites• Recommended Browser

– IE v7.0 or above

– Firefox v2.0 or above

• A valid NCID User ID – Used for authentication

– DPI does NOT administer NCIDs; locally-managed

• Located at http://ccip.schools.nc.gov/

Accessing CCIP• A valid NCID user account is required

• Role-based– Edits, start budget revisions, and make submissions

for approval

• Public Access– Public can visit the site and view Approved

applications

Roles in CCIPRole Name Description

User Access Administrator (UAA)

Allows the user to create, update, and delete users/roles for an organization. This role DOES NOT give the user any access to edit the Funding Application or Planning Tool. Administrative role.

Data View Allows the user to view unapproved Funding Applications for an organization. This would be an appropriate role for the Homeless Liaison.

Data Entry Allows the user to edit the Funding Application for an organization.

Planning Tool Data Entry

Allows the user to edit the Active Plan for an organization.

Treasurer Allows the user to mark an application Treasurer approved. Also, this role inherits all permissions from the Data Entry role.

Superintendent Allows the user to mark an application Superintendent approved. Also, this role inherits all permissions from the Data Entry role.

CCIP Functional OverviewALLOTMENTS &

CARRYOVERInitial and Amended

BUD/IRM à BAASChart of Accounts

026, 050, 051, 091, 103, 105, 109, 110

EDDIESchool Directory

Consolidated Federal Data Collection (CFDC) –

Eligible Schools Summary Report (ESSR)

AU

THO

RIT

ATIV

E D

ATA

SOU

RC

ES

For Title I Building Eligibility

Planning Tool• District-wide initiative

− Collaboration across Programs− Not specific to a grant or group of grants

• Fiscal year specific; no need to create from scratch each year

• Does not have a submission or approval workflow• At least one Goal and Fiscal Resource have to be

identified

Planning Tool• A Fiscal Resource is an estimate of funds going

toward the accomplishment of a Goal

• More than one grant contributes funds to Goal

• A grant might contribute funds to more than one goal

• A Fiscal Resource does not directly draw down funds from BUDS/BAAS

CCIP Functional OverviewALLOTMENTS &

CARRYOVERInitial and Amended

BUD/IRM à BAASChart of Accounts

026, 050, 051, 091, 103, 105, 109, 110

EDDIESchool Directory

Consolidated Federal Data Collection (CFDC) –

Eligible Schools Summary Report (ESSR)

AU

THO

RIT

ATIV

E D

ATA

SOU

RC

ES

For Title I Building Eligibility

Planning Tool versus Funding Application

• Planning Tool – Incorporates goals across all grants

– Open for continuous updates and revisions as needed

• Funding application– Includes specific requirements for each grant

– Based on the current year’s planning allotment

Funding Application• Authoritative data is used where possible to

avoid duplication of entry– Budget from BUD/BAAS (read only)

– Building Eligibility (Title I) from CFDC/ESSR

• Has an Approval workflow

Funding Application• Link between District Plan and Funding

Application – Goal and Strategy, plus either of the following:

• Fiscal Resource indicating tie to the grant

• Action Step with a Grant Relationship indicating tie to this grant

• DPI may request additional documentation

CCIP Updates• Overall

– Title II Component (Improving Teacher Quality) added to District-level Plan

– Consolidated Application Related Documents

• Debarment Certification

• Title I Grant Details– District-Level Activities section for Focus/Priority Schools

– Comparable Services section

• Title I Set-Asides/Minimum PPA Calculation– Separate lines for Focus School and Priority School

Interventions

– School Improvement Amount deleted

• Migrant Education – Minor changes to Grant Details

• No changes to existing grants in Consolidated Application

• Title IIA added to the Consolidated Application

CCIP Updates

Training/Communications • Face-to-Face (Hands-On)

– 10a-3p “Full day” sessions conducted in the DPI Computer Lab (Raleigh) or WCPSS Central Office Computer Labs (Cary)

– 10a-12p or 1p-3p (Refresher) sessions conducted in the DPI Computer Lab (Raleigh)

• Webinars – Updates, special topics (by request)

• FAQs

What Training Should I Attend?

• If you have never used CCIP before, you should register for the “Full day” session– Maximum of 3 attendees/session/LEA

• Occasional users or in new role(s), forgot how to perform a function in CCIP, register for the AM or PM sessions. Updates will be covered.

Training Registration• Training Registration Form available in the Document

Library at http://ccip.schools.nc.gov

• FAX or Email to Richard Trantham, indicating which session you want to attend. One form per attendee.

Q & A• Questions submitted during Webinar

• Questions as a result of Webinar

Contact Information Anita Harris

Federal Program Monitoring and Support Division

anita.harris@dpi.nc.gov919-807-3234