Navigating System Performance Review and

Improvement (SPR&I)

Oregon Department of EducationFall 2015

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By the end of this session, participants will be able to: Access the SPR&I system; Navigate the SPR&I system; Enter data into the SPR&I system; Access SPR&I system reports; and, Read SPR&I system reports.

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Session Objectives

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SPR&I Dashboard

Directory information available for agency contact information

Findings and Determinations posted on dashboard

Due dates for each required activity posted on dashboard

ODE updates are posted periodically on the dashboard, check for these frequently

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General System Features

EI/ECSE and School-age lock in screens have additional

questions that help identify applicable standards and include them in for the

individual student file review.

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General System Features

Student File Selection

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Number of Student Files for Review

Student File Confirmation

Student File Selection (continued)

Student File Confirmation

ALL the following responses must be “yes” in order to review the file:Student is currently enrolled in your district;Student is currently eligible for special education; Student was enrolled in the district on Dec. 1, 2014 with the exception for YCEP, JDEP & LTCT programs

Student File Confirmation (continued)

Student File Confirmation (continued)

Lock In

Lock In (continued)

PCR Review Form

Data Entry

Data Entry (continued)

Data Entry (continued)

Data Entry (continued)

Final Review

Submit for ODE Verification

ODE Verification

ALL noncompliance must be reported.

ALL noncompliance will require individual file correction, followed by additional file reviews to determine if the noncompliance is a systemic issue.

Correction must occur as soon as possible, but no later than one year from written notification from ODE of a finding.

  ODE tracks and reports all noncompliance through 100%

correction in the Annual Performance Review (APR) submitted to the US Dept. of Education, Office of Special Education Programs (OSEP).

Completing the SPR&I process allows districts a chance not only to identify noncompliance, but more importantly it identifies staff development needs and provides a link between compliance in student files with progress in the indicators.

Correction of Noncompliance

Correcting Individual Student Files

Additional File Reviews

Additional File Reviews: Student File Selection

Additional File Reviews: Student File Selection

Additional File Review: Data Entry

Additional File Review: Data Entry

Systemic Issues

Systemic Issues

Systemic Issues: File Review

Systemic Issues: File Review

Systemic Issues: File Review

SPR&I Reports

Data Reports:•4 Year & 5 Year Cohort Graduation Rates•4 Year Change in Graduation Rate•Dropout Rate

SPR&I Process, if flagged: Improvement Plan Required

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Indicator B1/B2: Graduation & Dropout Rates

Data Reports:•Students w/Disabilities – Participation

Math and ELA•Students w/Disabilities – Performance

Math and ELA

SPR&I Process, if flagged: Worksheet RequiredImprovement Plan determined by ODE

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Indicator B3:Assessment

B4(a): Significant Discrepancy(IDEA students vs. Non-IDEA students)

B4(b): Significant Discrepancy by Race/Ethnicity(IDEA students vs. all students in LEA)

SPR&I Process, if flagged: Policy-to-Practice Review Required Corrective Action Plan, if non-compliance is

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Indicator B4: Discipline

Significant Discrepancy: IDEA students vs. Non-IDEA students

Significant Discrepancy: IDEA students by Race/Ethnicity vs. all students in LEA

Detailed Data by Disability and Grade Level (reported by both the # of IDEA students and by Disciplinary Action types)

Discipline Incident Details from SET Data Collection (Student Specific Information)

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B4: Discipline Data Reports

Data Reports:•3 year placement distribution•Placement Distribution by: Disability type, Grade level and Race/Ethnicity •Weighted Risk Ratios by Race/Ethnicity

SPR&I Process if flagged: Worksheet requiredImprovement Plan determined by ODE

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Indicator B5:Placement in the LRE

Data Reports:•IDEA by Race/Ethnicity (#, %, WWR)•IDEA by Disability Type (#, %, WWR)•Disability Type by Grade Level & Race/Ethnicity•Eligibility Determination by Race/Ethnicity

SPR&I Process, if flagged: Worksheet requiredPolicy-to-Practice Review determined by ODE Corrective Action Plan, if noncompliance is identified

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Indicator B9/B10:Disproportionate Representation

Data Reports:•Initial Referrals (# and %)•Initial Referrals by Race/Ethnicity•Students Found Eligible by Disability Type w/timeline data (# and %)•Reasons for Exceeding 60 School-Day Timeline

SPR&I Process if flagged: Corrective Action Plan required

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Indicator B11: Child Find

Data Driven•B4 Discipline•B5 Placement•B9 Disproportionate Representation in Special Education•B10 Disproportionate Representation in Specific Eligibility Categories

SPR&I Process if flagged: Policy-to-Practice requiredCorrective Active Plan required

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Significant Disproportionality

May all your lights be green!

SPR&I Contacts

•EI/ECSE: Alan Garland at Alan.Garland@state.or.us •School Age: Laura Petschauer at Laura.Petschauer@state.or.us

Questions?