MT OAKSMOHA Annual MeetingDecember 8, 2009

Meeting Minutes

MT OAKS

MT OAKS

MOHA Annual Meeting, Dec 8, 2009

• The Annual Meeting was called to order at 6:40 PM by the MOHA President, Vince DeSandro. Board Directors in attendance were Mary Ann Creque, Dave Parks and Steve Carmichall. Teresa Farris was absent (out of town).

• A total of 13 homeowners were in attendance with 8 homeowner proxies presented at the meeting for a total of 21 homeowners represented.

• The meeting agenda was outlined and the specific information presented follows herein.

• The proposed Budget for 2010 was approved by the homeowners in attendance.

• The current Board of Directors was unanimously re-elected and will represent the MOHA for 2010.

• The Annual Meeting was adjourned at 8:00 PM.

MT OAKSMOHA Annual Meeting Agenda

– Call to order – Vince Desandro 6:40 PM• Review of open meeting/bylaws• Accomplishments

– Finance Report for 2009 – Dave Parks 6:45 PM• Presentation of 2010 proposed budget• Vote on new budget

– Maintenance/Arch. Control – Steve Carmichall 7:00 PM

– Vice-President Report – Mary Ann Creque 7:10 PM• Complaints, Fines, Qwest Status

– Firewise Update and MOHA Survey Results – 7:20 PM• Chris Tschan/Vince

– Presentation of proposed officers - Vince 7:45 PM• Nominations from floor/Nominations received

– Election of officers - Vince 7:50 PM

– Fire Department Presentation Cancelled

– Adjourn 8:00 PM

MT OAKSMOHA 2009 Accomplishments

– New MOHA website launched – www.mountainoakshoa.org

– 4 Newsletters sent to Homeowners– Retyping of Covenants and Bylaws for ease of

reading and posting on web– MOHA Survey– 3 mailboxes repaired– 2 abandoned cars were removed from the MOHA

after homeowner complaints– Insurance rates reviewed and negotiated– UMB Bank Fees dropped

MT OAKSMOHA 2009 Accomplishments

– Due diligence on MOHA dues receipt and lien placed– Concrete Apron Repair quote received (City advised they

are responsible!)• Some repairs were made by the City subject to their funding

availability

– Fencing repair/painting bids for MOHA • MOHA fence painted/repairs completed October 2009

– Rain gauges installed; watering limited to two-days/week– Due diligence on lawn maintenance complaints and actions

taken– Visitor parking pass process for street parking initiated– Fine for common drive parking violations to covenants

established

MT OAKS

MOHA - Finances

• HOA membership approved increase of $50/year in dues at 2008 general meeting

• $24671 in HOA dues for 2009– One homeowner in arrears (legal action in progress)

• 25% of membership were late in paying their annual dues

MT OAKS

MOHA – Finance Summary YTD

MOHA Finance summary

Checking starting balance $10285.77

Savings $ 6801.66

HOA dues $24671.00

Misc income $ 1311.45

Expense $(22624.51)

Balance $20445.37

Checking $13643.71

Savings $ 6801.66

MT OAKS

MOHA Water Usage

• In 2009 Colorado Springs Utilities increased water rates by 40%• In response to the increase in water rates, the MOHA Board

took aggressive steps to minimize the amount of water used for landscaping– Installed rain sensors (cost - $300)– Reduced number of watering days from 4 to 2

• If 2008 water consumption and 2009 rates– Cost would have been $7000.– 2009 HOA Board actions resulted in an overall savings of $3800.!

• Membership feedback?

MT OAKSMOHA Water UsageCubic Feet

0

5000

10000

15000

20000

25000

30000

35000

40000

45000

2008 2009

May

June

July

August

September

October

MT OAKSMOHA Water Usage$s

0

200

400

600

800

1000

1200

2008 2009

May

June

July

August

September

October

* 2009 includes 40% rate increase

MT OAKS

MOHA 2009 Budget

2009 MOHA Proposed Budget

Snow Removal, $2,000, 7%

Landscaping, $6,000, 21%

Fence/Sprink/MailBox, $4,600, 16%

Driveways, $4,100, 14%

Utilities, $7,600, 28%

Insurance, $1,500, 5%

Misc, $2,650, 9%

2009 MOHA Actual Budget

Snow Removal, $77, 0%

Landscaping, $5,729, 26%

Fence/Sprink/MailBox, $9,101, 41%

Driveways, $0, 0%

Utilities, $3,343, 15%

Insurance, $1,532, 7%

Misc, $2,467, 11%

MT OAKS

MT OAKS

Financial Specifics

• Grounds Maintenance– Landscaping $5729.00– Fence (repair/painting) $8666.93– Misc (rain sensor,…) $ 434.46

• Miscellaneous– Federal/State tax $ 467.12– Legal $1137.30– Postage $ 515.73– Fence repair

(no cost to HOA) $ 295.00– Internet $ 100.90– Bank charge $ 26.13

MT OAKS

2010 Proposed Budget2010 MOHA Proposed Budget

Snow Removal, $2,000, 8%

Landscaping, $6,000, 24%

2010 Special Project, $8,000, 32%

Utilities, $5,000, 20%

Insurance, $1,600, 6%

Misc, $2,600, 10%

MT OAKSMOHA 2009 Maintenance/Architectural Control

– Maintenance• Common areas

• Fencing

• Snow removal – MOHA will adhere to “4- inch of snow” removal

• Landscaping/yard maintenance

– 8 architectural control requests received in 2009• Removal of fence, stucco application, deck enhancements, tree

removal, landscaping

• NOTE: House painting, new roofs, decking, landscaping, expansion of driveways, tree removal and fencing requests MUST be approved by MOHA board

MT OAKSMOHA 2009 Complaints/Actions

– Qwest

. No DSL capability available at this time– Abandoned cars were removed by city.– No open fire pits allowed—high fire danger area.– Parking:

• Visitor Parking Pass for overnight guest parking.

• Common Drive Parking Fine of $25 per day

– Snow removal of common drives and sidewalks

. At 4 inches of snow accumulation– Animals

. Homeowners of barking and loose dogs were notified.

MT OAKSMOHA 2009 FireWise Program

FireWise activities for 2009 • 2009 was MOHA’s second year of participation in FireWise

• CSFD performed free chipping service on 9/14

• Increased in fuel removed and chipped over 2008 program

• Each year of participation an opportunity to reduce fire danger

• Can’t say enough about CSFD team…looking forward to 2010

• Recommend more homeowners participate– CSFD requires a minimum of 12 homes

• CSFD made impressive progress in removing fuel in public area adjacent to MOHA…work should continue in 2010

• Look for FireWise signs on fences at each end of MOHA community

MT OAKSMOHA 2009 Survey Results

– Survey was sent out in May• Purpose was to gather and aggregate individual

homeowner insight positions on issues• 43 homeowners responded…impressive participation: over

50%• Full survey results will be provided at the end of this

meeting

MT OAKSTop Level Summary ofSurvey Results

1.Historical — most homeowners have been in MOHA more than 10 years

2.Neighborhood appeal — most liked the neighborhood3.Preferences — most looking for status quo4.Covenants — most know about & understand the

covenants 5.MOHA activity importance — maintain common areas,

respond to complaints, keep dues low6.Important covenant features — prohibit detractions from

the neighborhood, retain property values, maintenance7.Things to consider changing in covenants — area with

most homeowner response variation…more specificity on parking, landscaping, etc

8.Exploratory areas — looking for closer to status quo

MT OAKSMOHA 2010 Board of Directors Elections

– Nominations for President, Vice-President, Secretary, Treasurer and Member-at-Large (received prior to December 4, 2009) – positions served will be agreed to by the elected board:

• Vince DeSandro

• Mary Ann Creque

• Dave Parks

• Teresa Farris

• Steve Carmichall

– Nominations from floor December 8

Election of officers (10% of MOHA constitutes a quorum)