Microsoft Office 365 Transition

Overview

Who and what is BayCare

Baycare moving into the cloud

Minimum requirements

Working in a unique environment

Current Situation

• Who and what is BayCare Health Systems?

• Microsoft 365

• Integration Issues

• Cost

The Opportunity – Key Success Factors

Using Microsoft resources

Canvasing other companies

Creating scenarios in a test environment

The Opportunity – Key Success Factors

Meeting Minimum requirements

The Opportunity – Key Success Factors

Training and successful user acceptance

Documentation

Classes

The Opportunity - Analysis of Alternatives - 1

Leave all current versions of Microsoft Office installed. Only remove Outlook and install Outlook 365.

The Opportunity - Analysis of Alternatives - 2

Remove all versions of Microsoft Office suites and install the Office 365 Suite.

The Opportunity - Analysis of Alternatives - 3

Install Microsoft 365 side by side with current installed version of Office.

The Opportunity - Analysis of Alternatives - 4

Make Office 2010 Sp2 and 2013 the new company standard. Upgrade all devices to Internet Explorer 11. Use App-V to virtualize applications with compatibility issues.

Roll Out Plan

All critical applications must be virtualized and tested for compatibility.

Using Microsoft System Configuration Center Manger we will update all current devices with Service Pack 2 that have Office 2010 installed. The source techs currently use to install Office will be updated with the proper version also.

All devices with Office 2003 and 2007 will be upgraded to Office 2010 Sp2 before migration.

The final step is to migrate users onto the new off premises Exchange database.

Benefits & Risks of Strategic Option

The BayCare Desktop Infrastructure has recognized the benefits and risks associated with migrating to Microsoft Office 365.

Benefits

Moving to a subscription based licensing method provides major cost savings and flexibility.

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CostPrice Difference

Benefits

Mailbox storage limits will increase from 1 Gigabyte (GB) to 50 Gigabytes of data.

Office 365 allows users the capability to communicate and collaborate anywhere there is an Internet connection.

Office 365 utilizes Application Virtualization “App-V” technology giving it the ultimate flexibility.

Risk

Meeting minimum requirements in this type of environment is very difficult.

All app owners must test theirs applications for Compatibility issues.

Office 365 being a brand new design may be difficult for users to adapt to.

Final Recommendation

Come to agreement on EA licensing agreement.

Setup and configure off premises Exchange database.

Test all applications for compatibility and resolve issues.

Bring environment up to current standards to exceed minimum requirements.

Provide training preparation and material to aid the user transition.

Migrate user mailboxes into the cloud.