Transcript of METLA Cinco De Mayo, 2011Cinco De Mayo, 2011 (I stole this slide from Microsoft)(I stole this slide...
- Slide 1
- METLA Cinco De Mayo, 2011Cinco De Mayo, 2011 (I stole this
slide from Microsoft)(I stole this slide from Microsoft) Live
@edu!
- Slide 2
- DISCLAIMER I DONT WORK FOR MICROSOFT! Both Google and Microsoft
have great offerings both having pros/cons. Choose what fits best
in your environment. It takes TWO Google guys to equal ONE
Microsoft guy! Not enough time to dive too deep into, but will have
more information available online
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- Name Changing
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- Lync? Basically Video Conference IM Audio/Video conference
Desktop sharing (try that with Google Apps!)
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- Our Obstacles Convincing administrators that this will be a
controlled email environment archive all student to teacher email
for 1 year using on-premise equipment Restrict email between
student and teacher only no outside mail unless required for class
Account Creation Contracted with company to help get us started.
Decided not to do AD integration at onset. Hopefully implementing
next school year
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- Reasons we chose MSFT Teachers used to feel of Exchange
Students are flexible with just about everything. SkyDrive ease of
use Integration with Office Control of email flow
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- Email Flow OUR SETUP: Student to student blocked Between
teacher and students allowed All external blocked Group for
students if external email needed You are in control!
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- Account Creation Web GUI manual entry (few entries) Web GUI csv
import (easy no AD) PowerShell csv import (automation) OLSync using
Identity Lifecycle Manager ($500?) (AD already in place) SSO used
after account provision
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- Demo Initial page to setup domain Co-Branding Custom Addresses
Outlook Control Panel Users/Groups Page Mail Controls student 2
student and Closed Campus Check email Demo email permit and
denies?
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- POWERSHELL ROCKS! Script account creation Create dynamic
distribution groups Multiple account edits Example CSV File
Powershell Quick demo Link to directionsLink
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- Any Questions? http://tinyurl.com/metla5-5-11 8
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- Microsoft Software + Services Power of Choice The Best of User
Experience Rich UX, offline access Familiar Experience Anywhere
access Form factors and mobility IT Experience Management and
compliance Advanced security Economies of skill Premium business
continuity 12
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- I need to save time and money: resources and budget is tight I
want to reduce administrative burden: needs to be automated I want
to reduce spam, and protect my students I need control, direct
access, and granularity over my student email States and Districts
want to strengthen online connection to students I want to provide
students more innovative tools, but email is my primary concern
ADMINISTRATION
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- Live@edu Mail via Exchange Labs Product description 10GB mail /
calendar / contacts for your institution Enterprise messaging email
based on Exchange Secure, encrypted service Outlook, OWA, Pop,
IMAP, and Mobile access Integration with school portal, or other
on-premise systems Value to institution Provide an official school
email, that integrates with your on-premise environment Reduce
costs and save time Rich environment that allows administrators
control and direct access Value to student Alumni email enables
students to maintain their network of peers after graduation
Students can forward mail to personal email account Allow students
to use multiple aliases
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- Message tracking logs: identify if a mail was delivered or not
(* for mails sent from within the service) Cross mailbox search
enabled for Administrators Fall, 2008 Encrypted end to end Remote
Power Shell: command line access to your data for rich
administration and reporting Web-Services Enabled: Integrate your
student mail directly with your portal or other system Journaling:
copy messages sent or received from a specific mailbox to any SMTP
address (* Jan 2009) 15
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- Spam and Virus Filtering is handled by Microsoft Email content
is not scanned, privacy is a top concern Restrict the use of your
student email system: Anti-bullying: Leverage journaling to monitor
problematic student accounts Bad word lists : Flagged emails never
make it past the rich text filters you set up (* these rules are
set programmatically) Create an electronic fence: Lock down mail to
a domain restrict who your students can email to, or receive mail
from 16
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- Reduce Administrative Burden: Integrate your on- premise
environment with your off-premise email Leverage the data you
already have: Create accounts directly from data in your student
directory! (LDAP, AD, Oracle, etc) Teachers and Staff can show up
in Address Book * via mail enabled contacts or GAL Sync (Jan 2009)
Shared free / busy between students and with teachers! * if users
have Exchange 2007 on premise (Jan 2009) Dynamic Distribution Lists
supported Web-Services Enabled: Integrate your student mail
directly with your portal or other system
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- 18 / 55 >> Anytime, Anywhere Access to your email. Full
Exchange end-user experience: Outlook, Outlook Web Access,
Mobility, POP, and IMAP
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- Brand your schools OWA Page 19
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- I want to an easy way to communicate with my teachers I dont
want to wait for my teacher to create a site for me, EMPOWER ME
Theres no one place to access my group project work Email is so
Yesterday I already have 4 email accounts, give me something cool I
have to store schoolwork in my email because theres no where else
to put it STUDENTS
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- Give me an easy way to communicate electronically with my
students Give me easy tools to leverage in my classroom Id love a
web- based project folder that I can create and control I cant use
personal email accounts for students, but there is no official
school account I want to collaborate with other schools in my
district I need an simple way to share content with parents
TEACHERS
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- Live@edu is Much More than just e-mail. Windows Live Spaces
Mobile Exchange Inbox SkyDrive Contacts Shared View Messenger
Calendar Mobile Alerts More in Beta roxie@mail.contoso.k12.edu
Password: ******* Office Live Workspace Collaborate
Communicate
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- Office Live Workspaces Product description - Built on
SharePoint technology - Empowers students, teachers, and staff to
create their own collaboration workspaces! - Store up to 1000
documents for Collaboration (1GB of additional storage space) - You
control who can view or edit your content Value to institution
Provide users with a tool that allows them to work together for
both school and personal needs If youre not currently offering
storage to students, this can be a new offering with ZERO costs Can
be offered to teachers/staff so all that is needed is internet
connectivity Value to student Provides a collaborative workspace
for students can work together on projects Share files with others
without having to email, and while being updated as things change
within workspace Can view files directly within the browser
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- Office Live Workspace - Built on SharePoint technology -
Empowers students, teachers, and staff to create their own
collaboration workspaces! - Store up to 1000 documents for
Collaboration (1GB of additional storage space) - You control who
can view or edit your content
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- Great additional functionality: - Integrates directly with
Microsoft Office XP, 2003, and 2007 - Store multiple versions of a
document, to roll-back to a previous version if necessary - Sign up
to receive alerts when a particular document has been changed -
Also create web notes and lists directly in the browser
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- SkyDrive Product description 5GB of hosted file storage Think
of this like a thumb drive on the web Fully accessible via
web-browser Can have folders that are: private shared with others,
or open to anyone on the Internet Value to institution If offering
storage to students today, this can replace current offering and
provide greater disk space If not offering storage to students,
this can be a new offering with ZERO costs. Can be offered to
teachers/staff so all that is needed is internet connectivity Value
to student Students dont need to carry thumb drives that can get
lost or stolen Provides students with storage that can be accessed
anywhere that they have internet connectivity Can easily share with
others as well as have private information
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- Share large files with SkyDrive: a password protected 5GB
Virtual Hard Drive No more storing files on a easily lose able USB
stick, users can now post their files in the cloud for anytime,
anywhere access!
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- Collaborate in Real-Time with SharedView Share your entire
desktop or specific applications with up to 15 remote users Work
together in real time and simultaneously edit documents
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- Demo New Appointment Select a Contact Erik Desbois
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- Two Easy Ways to Deploy Live@Edu OBJECTIVEDEPLOYMENT OPTION I
want the simplest way to automate account updates, but still
maintain granular control over provisioning Option #1: Remote
Powershell (batch export and upload) I want the most full-feature
way to automate account updates Option #2: Identity Lifecycle
Manager (ILM) * This is a advanced deployment scenario - You set
the User Name and Password * students can reset their passwords
online - You choose the domain address - Point your MX record to
our servers - Automate the account creation between your Student
Directory and the Live@Edu service
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- Why Live@edu? Access & Control: direct access and control
over your data with discovery functionality right out of the box!
Security: built right in, no additional costs or admin console to
manage Global Address List and DL support: add faculty and staff
members, determine who can create DLs Tools that students will
leverage: 11GB of additional collaboration and virtual file storage
capabilities w/ real time sharing! Privacy: Content is never
scanned for targeted ads Enterprise features: ActiveSync support,
integration with SharePoint & other on-premise systems
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- Cost / Satisfaction Benefits Cost Benefits Reduce
infrastructure costs: less servers and less disk space needed
Reduce costs associated with backing up both email and disk space
for student portion Reduce costs associated with protecting from
viruses and spam for student email Re-deploy infrastructure and
resources to other strategic projects Microsoft Live@edu services
are FREE for students/ alumni/ and parents Many Live@edu offerings
can be used by school / district / state for teachers / staff
Integration with school systems Student Satisfaction Provide
students with the SPACE they want and are looking for ( many
students forward email due to small space offered at school )
Provide students with a way to communicate at school, even after
they graduate! Provide students with new collaborative offerings
that work the way they do: on-line and collaboratively Provide
students with tools that will allow them to access their files
across multiple devices, at anytime
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- Thank you! Next Steps 1)Its Quick and East to set a pilot up
takes less than 24 hours! You can set a pilot up for your IT Staff,
a small group of students, etc. You can have 5 or 500 people in a
pilot (no limit) Email: LiveEdUs@microsoft.com to get started!
LiveEdUs@microsoft.com 2)Visit one of our Sites to Learn More about
Live@Edu: IT Admin Site: http://get.liveatedu.com
http://get.liveatedu.com Student Site: http://my.liveatedu.com
http://my.liveatedu.com Marketing Site: http://go.liveatedu.com
http://go.liveatedu.com 3)Get Deployed
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- FAQs Can my teachers and staff use Live@Edu? Your teachers and
staff can use it in two ways: A)Teachers and Staff can use all of
the collaboration portions of Live@Edu but stay with on-premise
email B)Teachers/Staff can use ExchangeLabs, but there are
additional conversations that we need to have regarding price Who
handles helpdesk calls? School support issue: Microsoft provides
full Live@edu support to the school, with 24/5 access. We also have
rich support SLAs Student support issue: We provide 24/7 web-based
support for email and services, but the school provides phone based
support
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- Are there any ads in the environment? There are no ads in the
web environment for students, Teachers, and staff. Non-students
(parents, alumni, etc) will eventually have ads in the environment
(sometime in 2009) (if you use MSN messenger there are ads for
anyone) Do I have full administration capability? Email: You have
full administrative capabilities in email. You can access student
mailboxes via impersonation, turn on transport journaling, delete
an account, etc Other Services: You do not have administrative
capabilities in these services. You can delete a student account
for inappropriate conduct, or have Microsoft remove content.
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- What about back up and storage, and accidental deletions?
Back-up and Storage: We store our content on three redundant
servers. We have HVAC systems, rich security, etc. Deletions:
Content is stored in the deleted items folder for 15 Days. It will
then be available in the recovery items folder for an additional 15
days. Is there a way that I can restrict the non-email services for
Live@edu? While you can restrict access to the services via your
firewall and choose not to promote them, students can still access
them when not at school
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- How long does it take to deploy? Deploying the technology is
the easy part! What usually takes some time is: 1)Testing the
service: It is extremely important to test the service! Please
pilot small groups, and make sure this service meets your
requirements. 2)There are a lot of internal upfront decisions youll
need to make, such as: -Are we going to restrict domains? -Do we
have an acceptable use policy (AUP) in place? -How are we going to
handle students who violate the policy? -Will each district use
their own domain? Each School? -Do we want to have a global address
book? If so, are we going to restrict it (so HS students can only
see other HS students, etc)